Top 4 Sales coordinator Jobs in Oshkosh, Wi

Sales & Catering Coordinator
Oshkosh Marriott Waterfront Hotel & Convention Center —Oshkosh, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
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4d
Catering Sales Coordinator - University of Wisconsin -Oshkosh
Aramark —Oshkosh, WI
- Microsoft Excel
- Microsoft Outlook
- Office

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4d
Marketing and Events Coordinator
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Catering Sales Coordinator
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Sales & Catering Coordinator

Oshkosh Marriott Waterfront Hotel & Convention Center -
Oshkosh, WI

Quick Apply

Job Details

Full-time
4 days ago

Qualifications

Office supply management
Visitor query response
Customer records maintenance
Correspondence management
Hotel and accommodations payment processing
Confidential information handling
Microsoft Excel
Proactive hotel and accommodations guest assistance
Microsoft Outlook
Sales collateral development
Event catering coordination
Account maintenance
Phone communication
Hotel event planning
Catering experience
Client rapport building
Greeting customers
Client inquiry handling
Digital signature usage
Filing
Client file management
Sales administration
Answering guest questions
Mail distribution
Mid-level
Accurate transaction records management
Administrative experience
Hotel room assignment management
Project marketing collateral management
Invoice payment processing

Full Job Description

Essential Duties & Responsibilities

Sales & Catering Administration

Maintain a thorough knowledge of hotel sales policies, procedures, guest rooms, meeting space, and catering services.
Serve as the first point of contact for callers and visitors to the Sales & Catering office.
Prepare and distribute banquet event orders (BEOs), correspondence, reports, and other sales documentation.
Process contracts through electronic signature platforms and maintain accurate client files.
Maintain sales files, electronic records, and departmental databases.
Assist with preparing presentations, promotional materials, reports, and marketing collateral.
Route incoming mail, prepare outgoing correspondence, and manage office supplies.
Assist the sales team with administrative projects and special assignments.
Follow up with clients before and after events as directed.

Group Reservations Coordination

Coordinate all aspects of group guest room blocks after contracts are executed.
Enter and maintain group blocks in the property management and sales systems.
Manage rooming lists, reservation cut-off dates, room block adjustments, and pickup reports.
Communicate reservation details with clients and hotel departments.
Monitor room block performance and assist in maximizing group revenue.
Work closely with Front Office regarding room inventory and reservation details.
Assist guests with reservation questions and special requests.
Ensure group reservation information is accurate and updated throughout the planning process.

Accounting Support

Prepare and distribute group and catering invoices.
Process deposits and maintain accurate payment records.
Track outstanding balances and assist with collection of deposits and final payments.
Coordinate billing information with the Accounting Department.
Respond to client questions regarding billing and payment status.
Maintain accurate financial records related to group and catering business.
Assist with account reconciliation and reporting as requested.
Ensure all client billing documentation is complete and accurate.

Customer Service

Represent the hotel with professionalism, integrity, and exceptional guest service.
Build positive relationships with clients before, during, and after their events.
Respond promptly to client inquiries.
Work collaboratively with Sales, Catering, Front Office, Accounting, Banquets, and other hotel departments to ensure successful events.
Maintain confidentiality of guest and company information.
Perform other duties as assigned.

Previous hotel, hospitality, sales administration, catering, reservations, or administrative experience preferred.
Experience with group reservations or hotel sales systems preferred.
Marriott CI/TY and Lightspeed PMS / Power of M experience preferred but not required.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
High level of attention to detail and accuracy.
Ability to prioritize multiple projects while meeting deadlines.
Professional demeanor with outstanding customer service skills.
Ability to work independently and as part of a team.
Ability to maintain confidentiality.
Physical Requirements
- Prolonged periods of sitting and computer work.
- Ability to occasionally stand, walk, bend, and lift up to 25 pounds.
- Ability to communicate effectively with guests and team members in person and by telephone.

The Sales & Catering Coordinator provides administrative support to the Sales & Catering team while coordinating group reservations, assisting with event planning, and supporting accounting functions related to group and catering business. This position serves as a key point of contact for clients, ensuring accurate contracts, rooming lists, invoices, and event documentation while delivering exceptional customer service throughout the planning process.

The ideal candidate is organized, detail-oriented, able to multitask in a fast-paced hospitality environment, and demonstrates professionalism, strong communication skills, and excellent customer service.

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sales coordinator jobs in oshkosh, wi

Sales & Catering Coordinator

Catering Sales Coordinator - University of Wisconsin -Oshkosh

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