Top 21 Administrative Jobs in Ottawa, Il

Office Assistant
Nick's Metal Fabricating —Seneca, IL
- $50,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
8d
Front Desk Agent
Sonnenschein Hospitality Groupe —Utica, IL
- $16 an hour
- Part-time
- Background check
- Customer service
- Hotel
- Health insurance
- Dental insurance
Quick Apply
Clerk III
Lasalle County —Ottawa, IL
- $17.75 an hour
- Part-time
- Microsoft Word
- Computer literacy
- Basic math
4d
Staff Assistant at Sheridan
Centurion Health —Sheridan, IL
- $24.84 an hour
- Full-time
- CPR Certification
- Microsoft Access
- Computer literacy
Quick Apply
4d
Warehouse Administrative Assistant
GRAINCO FS —Ottawa, IL
- $16 - $19 an hour
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
Office Support
Treatment Alternatives for Stronger Communities —Sheridan, IL
- $36,500 - $38,000 a year
- Online Application
- Mid-level
- 4 years
- Paid holidays
- Disability insurance
Quick Apply
Office Manager
Bonnie Plants LLC —Ottawa, IL
- Computer literacy
- Mid-level
- Office
Quick Apply
Front Office Assistant Pulmonology
OSF HealthCare —Peru, IL
- $17.66 - $19.63 an hour
- Full-time
- High school diploma or GED
- Typing
- In-person
Office Assistant
Craftours —Spring Valley, IL
- From $18 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Office
- Paid time off
Quick Apply
4d
Business Office Manager
LDL TRANSFER INC —Sandwich, IL
- $45,000 - $60,000 a year
- Full-time
- Mid-level
- Office
- In-person
- Health insurance
- Paid time off
Quick Apply
16h
Front Desk Staff/ Dental Assistant
Safranski General Dentistry —Spring Valley, IL
- $22 - $24 an hour
- Full-time
- Bilingual
- Dental office
- Computer skills
- Paid time off
- Employee discount
Quick Apply
4d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Illinois
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
- Health insurance
Front Desk Receptionist
Illinois Valley Eye Care —Spring Valley, IL
- From $16 an hour
- Part-time
- Computer literacy
- Computer skills
- In-person
- Paid time off
- Vision insurance
Quick Apply
12d
Medical Office Assistant Pulmonology
OSF HealthCare —Peru, IL
- $18.85 - $21.21 an hour
- Full-time
- High school diploma or GED
- CNA
- Medical terminology
Medical Office Assistant Wound Care
OSF HealthCare —Peru, IL
- $18.85 - $21.21 an hour
- Part-time
- High school diploma or GED
- CNA
- Wound Care
5d
Front Desk Associate
Blanco Kays Corgiat Eyecare —Morris, IL
- $15 - $16 an hour
- Full-time
- Background check
- No experience needed
- Clinic
- 401(k)
- Paid time off
Quick Apply
Front Desk Associate
Starved Rock Hospitality Company LLC —Oglesby, IL
- $15 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
Quick Apply
4d
Fairfield Inn & Suites Peru - Front Desk Agent
Aimbridge Hospitality —Peru, IL
- $15.50 an hour
- Full-time
- Hotel
- High school diploma or GED
- Entry level
- AD&D insurance
- Disability insurance

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Office Assistant
Nick's Metal Fabricating —Seneca, IL
Answer and direct incoming phone calls and emails. Assist with data entry for invoices. Nick’s Metal Fabricating & Son’s, an AISC-certified structural steel and…
$50,000 - $75,000 a year
Quick Apply
8d
Part Time Branch Office Administrator
Edward Jones —Dwight, IL
Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions.
1d

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Chief Financial Officer / Director of Administrative Services
Ross County Health District —Chillicothe, OH
Must have a valid State of Ohio driver’s license and remain insurable in accordance with the agency’s insurance policy. Ability to pass a B.C.I.
$70,000 - $90,000 a year
Quick Apply
12d
Office Administrator
RAP Carpet One —Plain City, OH
*Scheduling — *coordinate installation schedule with customers and contractors, and support internal communication. *Strong understanding of GAAP basics*.
$15 - $18 an hour
Quick Apply
21h

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administrative jobs near ottawa, il

Office Assistant

Nick's Metal Fabricating
Seneca, IL

Quick Apply

Job Details

Full-time
$50,000 - $75,000 a year
8 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

High school diploma or GED
Construction experience

Full Job Description

Description:

Nick’s Metal Fabricating & Son’s, an AISC-certified structural steel and miscellaneous metals fabrication shop, is seeking a reliable and organized office assistant to support the daily administrative operations. This position plays an important role in keeping project documentation organized, assisting with communication, and ensuring office operations run efficiently.

The Office Assistant is expected to assist upper management, and sales to ensure that everyday tasks are being handled, filed, and input correctly. The ideal candidate will be detail-oriented, proficient in QuickBooks and Microsoft Office, and be comfortable working with construction-related paperwork, and is able to manage multiple tasks in a fast paced enviornment.

Applicants must have knowledge in computer specifications, possess strong communication skills, as well as a keen attention to detail.

Administrative Support

Answer and direct incoming phone calls and emails
Greet visitors, vendors, and delivery personnel
Maintain organized filing systems for project documents
Order and manage office supplies

Project & Construction Support

Maintain job folders and project records

Accounting & Payroll Assistance

Assist with data entry for invoices
Support timecard collection from shop employees
Assist with basic bookkeeping tasks as needed

Scheduling & Coordination

Maintain company calendars and internal communication

Compliance & Documentation

Maintain insurance certificates, safety documents, and compliance records
Assist with organizing OSHA and safety documentation
Track subcontractor paperwork and required documentation

Qualifications

High school diploma or equivalent (Associate degree preferred)
Previous office or administrative experience preferred
Experience in construction, steel fabrication, or trades is a plus
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong organizational and communication skills
Ability to multitask and manage deadlines

Preferred Skills

bookkeeping or QuickBooks experience
Experience working with construction fields

Benefits:

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Life Insurance

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Construction: 2 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in ottawa, il

Office Assistant

Front Desk Agent

Clerk III

Staff Assistant at Sheridan

Warehouse Administrative Assistant

Office Support

Office Manager

Front Office Assistant Pulmonology

Office Assistant

Business Office Manager

Front Desk Staff/ Dental Assistant

Military Service - U.S. Air National Guard, Administration

Front Desk Receptionist

Medical Office Assistant Pulmonology

Medical Office Assistant Wound Care

Front Desk Associate

Front Desk Associate

Fairfield Inn & Suites Peru - Front Desk Agent

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