Top 8 Front office operations Jobs in Ottawa, Ks

Administrative Associate
University of Kansas —Lawrence, KS
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Night Audit - Front Office Operations
The Oread Hotel, Tapestry by Hilton —Lawrence, KS
- $16 an hour
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- Writing skills
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Front Desk Associate
Genesis Health Clubs —Lawrence, KS
- Weekends as needed
- CPR Certification
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Student Office Assistant
University of Kansas —Lawrence, KS
- $13 an hour
- Online Application
- Marketing
- Office
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Student Desk Assistant
University of Kansas —Lawrence, KS
- $11 - $12 an hour
- Part-time
- English
- Residential
- Administrative experience
Military-Affiliated Student Specialist (VA Work Study)
University of Kansas —Lawrence, KS
- $7.25 - $10.25 an hour
- Background check
- Microsoft Excel
- Microsoft Outlook

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Administrative Associate

University of Kansas -
Lawrence, KS

Apply Now

Job Details

10 days ago

Qualifications

Web design
Productivity software

Full Job Description

Position Overview

The University of Kansas is a national leader in language education, offering instruction in over 30 languages through several academic departments and international area studies centers. This position serves as administrative support for language departments in the College of Liberal Arts and Sciences, currently (though subject to change) the departments of East Asian Languages and Cultures (EALC), and French, Francophone, and Italian Studies (FFIT). EALC and FFIT have a combined total of 20 faculty members, 20 graduate students, and 250 undergraduate majors and minors spread across 2 BA degrees and 6 minors. It is a vibrant and friendly community of scholars whose work includes language instruction, literature, and culture.

This position involves specialized and wide-ranging administrative support work and is a critical part of a team that works to further the mission of all language programs in the College. The Administrative Associate must have strong communication, organization, and web design and social media skills.

Job Description

50% Chair & Faculty Support for EALC and FFIT

Serves as a liaison to faculty for information about deadlines and policies
Schedules departmental meetings and takes minutes
Works with chairs and faculty to submit paperwork for annual faculty evaluations, preparing promotion and tenure review, and financial reimbursements
Updates and maintains course scheduling
Coordinates correspondence, calendar scheduling, and faculty interviews and hires on behalf of the chairs
Meets with SSC staff and department chairs to review/reconcile any budget discrepancies
Works with Dean's Office and SSC HR contacts to advertise for and hire lecturers
Assists with KUEA student awards and thank you letters to donors
Develops and supervises the maintenance of alumni and outreach databases

25% Event Coordination

Coordinates and manages departmental event details such as catering, location/room scheduling, venue set up, guest accommodations, photography, materials and handouts, presenter needs, technology resources, and other related tasks. Departmental events include ceremonies, recruitment and outreach events, open houses, language clubs, student organizations, and guest speakers
Facilitates event-related financial transactions in collaboration with the department's Shared Service Center

15% Office Support for the shared language office (shared by EALC, FFIT, and Slavic, German, and Eurasian Studies [SGES])

Assists in the daily operations of the front office
Collaborates in inventory and orders of supplies for the departments
Collaborates in the hiring, training, and supervision of student assistants
Works with Facilities Services to meet office and classroom needs of departments

10% Communication and outreach for EALC and FFIT

Manages departmental email accounts and calendars for EALC and FFIT
Assists with outreach efforts targeting a variety of constituents, including donors, alumni, University units, colleagues, and current students
Advertises events using flyers, brochures, email, social media, websites, and University calendar posts
Creates course flyers and helps promote courses for departments
Assists with content creation and maintenance for departmental websites and social media accounts
Assists with departmental newsletters on recurring basis in coordination with chairs
Coordinates with Academic Resource Center (EGARC) web administrator and other units for any language requirement updates

Required Qualifications

High School diploma or GED equivalency plus a minimum of two years related administrative support work experience or two years of post-secondary education
Basic proficiency with MS Office Suite as demonstrated by application materials and previous experience
Strong written communication and organizational skills as evidenced by application materials

Preferred Qualifications

A minimum of two years administrative support work experience in higher education or a similarly complex organization
Experience with communications and/or public relations work, including event planning
Knowledge of University policies and procedures
Experience with managing outreach content (e.g., social media channels, websites)
Record of supervisory responsibilities

Additional Candidate Instructions

A complete application consists of:

resume
cover letter explaining how meet the required and preferred qualifications
list of three professional references

Application review begins Tuesday, August 18, 2026. To ensure consideration, please apply prior to that date.

Contact Information to Applicants

Mechele Leon
[email protected]

Application Review Begins

Tuesday August 18, 2026

Anticipated Start Date

Monday September 7, 2026

Apply to Job

Posting Information

Posting ID: 33417BR
Department: French, Francophone & Italian
Primary Campus: University of Kansas Lawrence Campus
Assignment: On-Site
Reg/Temp: Regular
Employee Class: U-Unclassified Professional Staff
Review Begins: 18-Aug-2026

Apply Now

Refine Your Search

front office operations jobs in ottawa, ks

Administrative Associate

Night Audit - Front Office Operations

Front Desk Associate

Student Office Assistant

Student Desk Assistant

Military-Affiliated Student Specialist (VA Work Study)