Top 3 receptionist Jobs in owatonna mn

Data & Administrative Coordinator
Big Brothers Big Sisters of Southern Minnesota —Owatonna, MN
- $19 - $20 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Flexible schedule
Quick Apply
2d
Front Desk Agent
Full Service Hospitality, —Owatonna, MN
- From $15 an hour
- Weekends as needed
- Hotel
- Ability to lift 50 pounds
- US work authorization
- Employee discount
- Flexible schedule
Quick Apply
NF Data Administrator
HOLDEN FARMS INC —Northfield, MN
- $20 an hour
- Email
- Microsoft Outlook
- No experience needed
- Office
- Profit sharing
- Paid holidays
Quick Apply

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Front Desk Agent
Full Service Hospitality, —Owatonna, MN
Manage all aspects of guests’ accommodation, including registering guests, providing information about rooms, rates and amenities. Ability to lift 50 lbs.
From $15 an hour
Quick Apply
Night Audit
Hilton Garden Inn —Rochester, MN
Previous hotel front desk or night audit experience preferred. Maintain lobby cleanliness, security protocols, and a professional front desk atmosphere.
$18 an hour
Quick Apply

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Data & Administrative Coordinator

Big Brothers Big Sisters of Southern Minnesota -
Owatonna, MN

Quick Apply

Job Details

Part-time
$19 - $20 an hour
2 days ago

Benefits

Paid time off
Flexible schedule

Qualifications

Filing
Executive administrative support
Research
Microsoft Office
Databases
Administrative experience
Organizational skills
Computer skills
Clerical experience
Training & development

Full Job Description

Primary Purpose of Position

Big Brothers Big Sisters of Southern Minnesota is a dynamic mentoring agency that provides youth with professionally supported one-to-one mentoring relationships. We are currently seeking a Data & Administrative Coordinator. This position plays a key role in supporting the day-to-day operations of our office, serving as a welcoming front desk presence, providing essential administrative support, and ensuring the accuracy and integrity of our donor database.

Database Duties & Responsibilities

Coordinates with Accounting and Executive Director to manage receipt of donations by mail, cash handling at/after events, and payment processing
Manage and enforce gift acknowledgement processes, ensuring timely and accurate recognition of all gifts, ideally within 72 hours of the end of the weekly reporting window
Respond to donor inquiries concerning gift history, receipts, end of year tax notifications, and other documentation
Responsible for all donations and processing, including, in kind donations, pledges, sending out of invoices for pledges due, etc.
Coordinate and plan for future data conversions/upgrades as needed and review and evaluate event processing software to ensure a good fit for the agency.
Pull reports and create custom reports/queries as needed to support the development function and team efficiency
Manage the creation and upkeep of reporting dashboards to optimize real-time updates
Collaborate with staff to analyze fundraising trends/results and provide related analysis
Assess needs and provide training and support for all donor database users, placing emphasis on accurate and timely record-keeping habits, including monthly donors
Screen and research promising prospects as gifts arrive

Administrative Duties & Responsibilities

Provide general administrative support to staff and leadership, including scheduling, document preparation, and data entry
Sort and distribute incoming mail; manage outgoing mail and shipping
Maintain and order office supplies; coordinate with staff to anticipate needs
Help maintain organized digital and paper filing systems, ensuring accuracy and confidentiality
Help organize board meetings and maintain board records as directed
Support special projects, fundraising mailings, or community outreach activities as assigned
Welcome visitors and provide a warm, professional, and inclusive first impression for all guests, youth, families, and volunteers
Manage front desk communications, voicemails, and general inquiries
Maintain a tidy, organized, and inviting reception area

Experience, Education, Degrees, & Licenses

2+ years of administrative, office, or database knowledge
Strong computer skills, including Microsoft Office (Word, Excel, Outlook)
Excellent communication, organization, and time management skills
Proven track record of accuracy and attention to detail
Professional, friendly, and dependable demeanor with a high level of discretion
Experience supporting executive leadership or working in a nonprofit organization
Commitment to the mission and values of Big Brothers Big Sisters
Experience using One Cause, Salesforce or similar CRM/database systems preferred
Interest in youth development and community-based programs

Physical Demands/Work Environment

Office-based position located in Owatonna, Minnesota, with occasional travel for errands, meetings, or events
This is a non-exempt position typically scheduled Monday–Thursday daytime hours; 20-25 hours per week; hours can be flexible

Acknowledgments

Primary focus of the job to be determined between supervisor and employee based on the needs and size of the supporting organization. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and required skills.

Big Brothers Big Sisters of Southern Minnesota is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Big Brothers Big Sisters of Southern Minnesota makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Please submit cover letter and resume to Jess Crotser at [email protected].

Job Type: Part-time

Pay: $19.00 - $20.00 per hour

Benefits:

Flexible schedule
Paid time off

Work Location: In person

Quick Apply

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receptionist jobs in owatonna mn

Data & Administrative Coordinator

Front Desk Agent

NF Data Administrator

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