Top 9 Administrative services analyst community development Jobs in Oxnard, Ca

Administrative Services Analyst - Community Development
City of Oxnard —Oxnard, CA
- $78,196.73 - $128,171.23 a year
- Online Application
- Computer literacy
- English
- Research
- Health savings account
- Health insurance
9d
Homeless Services Project Supervisor
City of Oxnard —Oxnard, CA
- $90,429.86 - $148,222.38 a year
- Overtime
- Computer literacy
- English
- Office
- Health savings account
- Health insurance
2d
Board-Certified Behavior Analyst in Santa Barbara
BEACHMONT BEHAVIORAL HEALTH INC —Ventura, CA
- $85,000 - $95,000 a year
- Full-time
- Hybrid work
- Spanish
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
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Board Certified Behavior Analyst in Santa Barbara
BEACHMONT BEHAVIORAL HEALTH INC —Ojai, CA
- $85,000 - $95,000 a year
- Full-time
- Hybrid work
- Spanish
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
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Clinical Supervisor (BCBA)
Center for Autism and Related Disorders —Ventura, CA
- $75,000 - $115,000 a year
- Full-time
- Microsoft Outlook
- Current TB test
- HIPAA
- Paid training
- Relocation assistance
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Administrative Services Analyst - Community Development

City of Oxnard -
Oxnard, CA

Apply Now

Job Details

Full-time
$78,196.73 - $128,171.23 a year
9 days ago

Benefits

401(a)
Health savings account
Health insurance
Dental insurance
Tuition reimbursement
Life insurance

Qualifications

Computer operation
Customer communication
English
Microsoft Office

Full Job Description

The City of Oxnard's Community Development Department is seeking an Administrative Services Analyst with strong technical skills to be part of the team. The ideal candidates will have experience in data analysis, budgeting, consultant contracts and invoicing, and familiarity with permit processing workflows.

WHAT YOU’LL DO:

Maintain existing data analysis/reporting tools and develop updates as necessary.
Acquire data for reporting performance metrics, develop new reports and procedures.
Manage consultant contracts, contract balances, invoicing, and overall consultant coordination.
Assist in the implementation of new department-wide software and serve as a key resource for troubleshooting problems, maintaining workflow data, and developing best practices.
Acquire and maintain data and perform the necessary analysis for department budgeting purposes.
Coordinate with outside departments and agencies regarding financial and permitting data, and other coordination items.
Perform other duties of a similar nature and level as assigned.

PAYROLL/CLASSIFICATION TITLE:

Administrative Services Analyst

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Coordinator/Support Supervisor in that it performs professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Incumbents may serve as a lead worker, assigning work and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management.

WORK SCHEDULE:

The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.

Essential Functions

This class specification represents only the core areas of responsibilities; specific positionassignments will vary depending on the needs of the Department.

Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.
Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.
Gathers information, analyzes data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, marketing materials and databases; provides recommendations and implements solutions in support of assigned area.
Provides analytical support and coordination of special projects, as assigned.
Performs other duties of a similar nature and level as assigned.

Positions assigned to management analysis/program administration may be responsible for:

Performing management analysis and policy support;
Developing, designing, coordinating and implementing programs;
Managing projects;
Conducting financial analyses;
Administering contracts;
Preparing agenda items for City Council and other boards and commissions;
Compiling and analyzing data;
Preparing complex reports;
Representing the city in professional meetings and/or with other agencies;
Writing grant applications;
Conducting surveys;
Recommending policies and procedures;
Participating in the design of new and revised programs, systems, procedures and methods of operations;
Coordinating and reviewing transactions;
Planning and coordinating safety programs and emergency plans;
Performing injury/accident investigations.

Minimum Qualifications

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION AND EXPERIENCE:

Associate’s degree (or 60 units working towards a Bachelor’s Degree) in business administration, finance, accounting or a related field, and four (4) years paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or an Administrative Services Specialist, Senior with the City of Oxnard in area of assignment; OR
Bachelor’s degree in business administration, finance, accounting or a related field, and two (2) years paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or Administrative Services Specialist, Senior with the City of Oxnard in area of assignment.

NOTE:

Depending on assignment, some positions may require a Bachelor’s degree and may not substitute for an Associate’s.

OTHER REQUIREMENTS:

Must be able to effectively communicate in English, both orally and in writing.

General Information

APPLICATION PROCESS:

Submit a NEOGOV/Government Jobs online application.
Complete and submit responses to the supplemental questions, if required.
Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Community Development Department.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP:

Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA).

NOTE:

For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools. Candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12-month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY:

The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.

REASONABLE ACCOMMODATION:

The City of Oxnard makes reasonable accommodations for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Susie Morales at [email protected].

NOTE:

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Retirement Contributions:
New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.

Safety Designated Positions: New members (as defined by PEPRA), 2.7% @ 57; “Classic” members 3% @ 50. The employee will be required to pay a portion of their annual earnings toward their retirement depending on their relevant MOU. The City of Oxnard does not participate in social security.

Vacation/Annual Accrual Rates:
Leave accrual rates vary between 6.24 – 11.78 hours per pay period based on years of service.

Administrative Leave:
Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.

Deferred Compensation:
The City contributes 1% of employee salary to a 401(a) plan of its choosing.

Retirement Health Savings
The City contributes 1% to a retirement health savings account.

Bilingual Pay: A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.

Health and Dental:
Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:

Level One – For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City’s monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.

Level Two - For employees hired on or after January 1, 2023, the City will contribute $2,054 per month towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will provide $66.80 per month towards dental insurance.

Holidays:
The City observes 12 holidays per year

Life Insurance:
City employees receive Basic Life Coverage ($7,500) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.

Tuition Reimbursement:
Full-time employees are eligible for 100% reimbursement for work-related coursework up to a maximum of $5,000 per fiscal year.

Apply Now

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administrative services analyst community development jobs in oxnard, ca

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