Top 64 Business office coordinator Jobs in Palm Bay, Fl

Administrative Assistant- Condo
Castle Group —Melbourne, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
5d
Human Resources Coordinator
Melbourne Terrace Rehabilitation Center —Melbourne, FL
- Weekends as needed
- English
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
STEAM Integrator and Science Coordinator
Odyssey Charter School, Inc. —Melbourne, FL
- $60,000 - $75,000 a year
- Full-time
- Background check
- School experience
- Classroom
- Health savings account
- Disability insurance
Quick Apply
MDS Coordinator (Registered Nurse/RN)
Life Care Center of Melbourne —Melbourne, FL
- Full-time
- Background check
- CPR Certification
- Nursing
Quick Apply
2d
Operations Coordinator
International SOS —Melbourne, FL
- Monday to Friday
- Remote
- English
- Entry level
- Health insurance
Experience Coordinator
Florida Tech —Melbourne, FL
- Full-time
- Microsoft Word
- Microsoft Excel
- Inventory management
HR Coordinator
MC Test Service Inc —Melbourne, FL
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Graduate Student Services Coordinator
Florida Tech —Melbourne, FL
- Full-time
- Word processing
- Research
- Mid-level
PROCUREMENT COORDINATOR
Italian Terrazzo and Ti —Melbourne, FL
- Full-time
- Microsoft Excel
- Oracle
- Basic math
Quick Apply
Healthcare Coordinator
PDS Health —Melbourne, FL
- $16.50 - $23.00 an hour
- Full-time
- Dental office
- Computer literacy
- Local
- Health insurance
- Dental insurance
Staffing Assistant HD - Resource Team
Health First Careers —Melbourne, FL
- Per diem
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Health insurance
Emergency Recovery Coordinator (ERC)
Paul Davis Restoration of Central Florida —Melbourne, FL
- $75,000 - $125,000 a year
- Weekends as needed
- Military
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Design Project Coordinator
Austin Building and Design, Inc. —Melbourne, FL
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Travel reimbursement
- Disability insurance
Quick Apply
8d
Patient Services Coordinator, Home Health
Centerwell —Viera, FL
- $40,000 - $52,300 a year
- Full-time
- Management
- Mid-level
- Office
- Paid parental leave
- Paid holidays
9d
Regional Marketing Field Coordinator
Lennar —Melbourne, FL
- Full-time
- Inventory management
- Computer literacy
- Bachelor of Science
- Paid parental leave
- Health insurance
RMA Coordinator
MC Test Service Inc —Melbourne, FL
- Full-time
- Ability to walk for extended periods
- Mid-level
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
13d
Community Relations & Volunteer Coordinator
THE SALVATION ARMY A GEORGIA CORP —Melbourne, FL
- $19.00 - $19.79 an hour
- Full-time
- Background check
- Marketing
- Public speaking
- Paid holidays
- Health insurance
Associate Proposal Analyst
Northrop Grumman —Melbourne, FL
- $54,400 - $81,600 a year
- Research
- Mid-level
- Office
- Relocation assistance
Safety Coordinator
Landry French Construction Co —Melbourne, FL
- Full-time
- CPR Certification
- Clean driving record
- Microsoft Excel
Quick Apply
12d
Chaplain (Part-Time) - Melbourne, FL
Marketplace Chaplains —Melbourne, FL
- Part-time
- Background check
- Nursing home
- Hospital

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Administrative Assistant- Condo

Castle Group -
Melbourne, FL

Apply Now

Job Details

Full-time
5 days ago

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
In-person customer service
De-escalation techniques
Conflict de-escalation
Administrative experience
High school diploma or GED
Computer hardware
Microsoft Teams
SharePoint
Newsletters (communication methods)
Typing

Full Job Description

Overview:

The Administrative Assistant provides a wide variety of administrative support services for the Condo Association, including support and assistance to the management office.

The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. He or she performs all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.

Responsibilities:

Essential Duties and Responsibilities

Answers telephones promptly and assists residents with questions and concerns.
Tracks resident issues to enable Property Manager to identify major problems or trends.
Maintains Association files, mail, binders, and office supply inventory.
Attends Board Meetings as requested.
Creates/posts newsletters and notices. Assists the manager with updating the website as needed.
Maintains homeowner roster, database, mail instructions, and homeowner files.
Assists in reviewing leases, if applicable, and processing new owner approval and interview packages.
Review receivable reports and assist the property manager in forwarding collection packages to counsel.
Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.
May be responsible for the processing of Association expense checks.
Records miscellaneous income in assigned software.
Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.
Process ARCs and assist residents in booking amenity reservations.
Assists residents with access control requests (new fob, gate remotes, transponders, etc).
In the absence of a Covenants Coordinator, conduct the following:
Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion
Upload violations to the Production folder for mail-outs daily.
Respond to resident inquiries with the information necessary to correct the violation in a timely manner.
Ensures all safety precautions and procedures are followed while performing duties.
Performs property inspections and follows up on work orders as needed as directed by the Property Manager
Other duties and responsibilities as assigned by the Property Manager.

Qualifications:

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

High school diploma or equivalency required.
A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.
Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
Position may require valid Driver’s License.

Skills and Abilities

Strong customer service, communication, and interpersonal skills.
Strong conflict resolution skills with ability to handle and diffuse conflict situations required.
Able to work under tight deadlines and use time effectively based on key priorities.
Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.
Excellent interpersonal and office management skills.
Excellent organizational skills and a high attention to detail.
Ability to prioritize tasks in a fast-paced environment.
Multiple language fluency is desirable and may be required depending on the community’s needs.
Ability to learn new technology.
Ability to act with integrity, professionalism, and confidentiality.

Physical requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Able to work under pressure, maintain composure and utilize good judgement during emergency/difficult and stressful situations.
Ability to lift 30lbs. following appropriate safety procedures.
Ability to:
Work in a seating stationary position for long periods of time
Walk and climb stairs.
Handle, grasp, feel objects and equipment.
Reach with hands and arms.
Extensive use of fingers for typing and visual use of the computer monitor.
Repeat various motions with wrists, hands and fingers.
Ability to detect auditory and/or visual emergency alarms.
Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.
Visual ability correctable to 20/20.
Ability to respond verbally in an understandable, professional manner in person and over the telephone.
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.
May be required to cover for administrative staff at other communities within reasonable distance when needed.

EQUAL EMPLOYMENT OPPORTUNITY

Castle is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.

DISCLAIMER

This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.

Apply Now

Refine Your Search

business office coordinator jobs in palm bay, fl

Administrative Assistant- Condo

Human Resources Coordinator

STEAM Integrator and Science Coordinator

MDS Coordinator (Registered Nurse/RN)

Operations Coordinator

Experience Coordinator

HR Coordinator

Graduate Student Services Coordinator

PROCUREMENT COORDINATOR

Healthcare Coordinator

Staffing Assistant HD - Resource Team

Emergency Recovery Coordinator (ERC)

Design Project Coordinator

Patient Services Coordinator, Home Health

Regional Marketing Field Coordinator

RMA Coordinator

Community Relations & Volunteer Coordinator

Associate Proposal Analyst

Safety Coordinator

Chaplain (Part-Time) - Melbourne, FL

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