Top 35 Executive assistant Jobs in Palm Beach Gardens Fl

Executive Assistant
Confidential —Palm Beach Gardens, FL
- $55,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- 5 years
- Health insurance
- Paid time off
Quick Apply
11d
Executive Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $110,000 a year
- Research
- Mid-level
- Office
Executive Administrative Assistant
Blackpoint Partners LLC —West Palm Beach, FL
- $85,000 - $95,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
13d
Executive Assistant - Palm Beach Gardens, FL
Advisor Talent Solutions —Palm Beach, FL
- $68,000 - $85,000 a year
- Evenings as needed
- Mid-level
- Office
- 3 years
Quick Apply
Executive Assistant
Schuyler Line Navigation Company —West Palm Beach, FL
- Full-time
- Microsoft Outlook
- Office
- 3 years
- Work from home
Quick Apply
2d
Part-time Personal Assistant (Palm Beach, FL)
Lily Pond Services —Palm Beach, FL
- Part-time
- Childcare
- Research
- Mid-level
Executive Assistant
TBC Corporation —Palm Beach Gardens, FL
- Spanish
- Inventory management
- English
- Disability insurance
- Health insurance
Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)
Lily Pond Services —Palm Beach, FL
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Senior Executive Assistant
Farm Credit of Florida —West Palm Beach, FL
- Hybrid work
- Microsoft Outlook
- 5 years
- Research
4d
Administrative Assistant
Palm Beach Organized LLC —Palm Beach Gardens, FL
- $20 - $25 an hour
- Part-time
- Google Workspace
- Research
- In-person
- Flexible schedule
- Referral program
Quick Apply
Executive Assistant & Operations Coordinator
Shin En Wagyu House —West Palm Beach, FL
- $78,000 - $85,000 a year
- Full-time
- Background check
- English
- Mid-level
- Health insurance
Quick Apply
10d
Executive Assistant
Southern 441 Toyota —Royal Palm Beach, FL
- $55,000 - $75,000 a year
- Full-time
- Google Workspace
- Clean driving record
- Dealership
- Paid holidays
- Health insurance
Quick Apply
Part-time Family Assistant (Palm Beach, FL)
Lily Pond Services —Palm Beach, FL
- Weekends as needed
- Research
- Data entry
- Organizational skills
Executive Operations Assistant
Tactical Revolution, LLC —Jupiter, FL
- Extended hours
- Google Workspace
- Military
- Mid-level
Quick Apply
Personal Assistant
TGG Accounting —North Palm Beach, FL
- $60,000 - $70,000 a year
- Full-time
- Clean driving record
- Residential
- Driver's License
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
FAITH CHURCH ST LOUISCOM INC —West Palm Beach, FL
- Extended hours
- 5 years
- Research
- Mid-level
2d
Executive Assistant
ASR Group —West Palm Beach, FL
- Microsoft Excel
- Microsoft Outlook
- Office
Senior Executive Assistant
Farm Credit —West Palm Beach, FL
- Full-time
- Hybrid work
- Microsoft Outlook
- 5 years
- Research
1d
Executive Assistant Operations Team
BEOWULF ELECTRICITY & DATA LLC —West Palm Beach, FL
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Director of Executive Operations
MANDEL JEWISH COMMUNITY CENTER OF THE PALM BEACHES INC —Boynton Beach, FL
- $75,000 - $80,000 a year
- Weekends as needed
- Background check
- 5 years
- Writing skills
- AD&D insurance
- Disability insurance
Quick Apply
7d

I want to receive the latest job alert for executive assistant in palm beach gardens fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant jobs near palm beach gardens fl

Executive Assistant jobs in West Palm Beach, FL

Executive Assistant jobs in Jupiter, FL

Physician Assistant jobs in Palm Beach, FL

Executive Administrative Assistant jobs in West Palm Beach, FL

Personal Assistant jobs in Palm Beach, FL

Administrative Assistant jobs in Palm Beach Gardens, FL

Senior Executive Assistant jobs in West Palm Beach, FL

Executive Assistant jobs in Palm Beach, FL

Personal Assistant jobs in North Palm Beach, FL

Executive Assistant jobs in Palm Beach Gardens, FL

Director Of Operations jobs in Boynton Beach, FL

Executive Assistant Remote jobs in North Carolina

Administrative Assistant jobs in Port Saint Lucie, FL

Executive Assistant jobs in Bradenton, FL

Executive Assistant jobs in Green Bay, WI

Executive Assistant To Ceo jobs in Houston, TX

Executive Assistant jobs in Brewster, NY

Executive Assistant jobs in Manchester, NH

Medical Assistant jobs in Waco, TX

Executive Assistant jobs in Oklahoma City, OK

Executive Assistant

Confidential
Palm Beach Gardens, FL

Quick Apply

Job Details

Full-time
$55,000 - $80,000 a year
11 days ago

Benefits

Health insurance
Paid time off
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Household management
Project coordination
Executive administrative support
Driver's License
Video conferences (communication methods)

Full Job Description

Executive Personal Assistant

Full-Time, On-Site — Palm Beach Gardens, Florida

About the Role

We are seeking a highly capable, proactive, and discreet Executive Personal Assistant to support three senior members of a private family office with a combination of business, personal, household, travel, and administrative needs.

This is a full-time, on-site position in Palm Beach Gardens and is not a remote or hybrid role. The position is best suited for an experienced professional who is comfortable working in a highly personal, fast-moving environment where priorities can change quickly and no two days are exactly the same.

The ideal candidate will bring structure, follow-through, sound judgment, and calm professionalism to a busy executive team. This person must be equally comfortable coordinating an important business meeting, organizing complex travel, managing household vendors, reviewing files, handling personal appointments, and responding to an unexpected last-minute request.

Key Responsibilities

Reports directly to the CEO, managing both business and personal matters with discretion and efficiency.
Manage complex calendars, appointments, reminders, and scheduling across business meetings, medical appointments, civic and charitable activities, social engagements, and family commitments.
Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, travel documents, reservations, and schedule changes.
Organize internal and external meetings, conferences, events, memberships, and executive participation in professional, civic, charitable, and social organizations.
Monitor and manage executive email accounts, voicemail, text messages, and other communications, ensuring that urgent matters are identified, prioritized, and addressed promptly.
Maintain complete and accurate contact records, calendars, confirmations, itineraries, meeting materials, and related documentation.
Coordinate scheduling of household services, maintenance appointments, personal vendors, medical providers, reservations, and other personal or family-office needs.
Maintain organized records of services and contacts.
Assist with personal errands and administrative tasks as requested.
Support office organization, including filing, file-cabinet review, document sorting, labeling, indexing, scanning, data entry, and organizing paper and electronic records.
Help organize historical travel, expense, and supporting records for management and professional advisers.
Manage office supplies, inventory, deliveries, printing, mailing, and general office coordination.
Coordinate correspondence, spreadsheets, presentations, meeting materials, expense records, and other documents using Microsoft Office with staff.
Assist with event coordination, invitations, registrations, ticket management, guest lists, and follow-up.
Support basic marketing and communications projects, which may include email campaigns, event materials, articles, contact lists, and coordination with outside vendors.
Set up and assist executives with Zoom, Microsoft Teams, laptops, phones, calendars, printers, and other everyday technology.
Anticipate needs, identify potential conflicts, follow up without being reminded, and manage a steady flow of changing priorities and ad hoc projects.
Provide clear status updates and promptly raise any scheduling conflict, missed deadline, incomplete assignment, or issue requiring an executive decision.

Schedule and Work Environment

Full-time, on-site position in Palm Beach Gardens.
Standard office hours are generally 8:30 a.m. to 5:00 p.m., Monday through Friday.
Some flexibility may occasionally be required for urgent executive needs, travel changes, events, or time-sensitive matters.
Remote work is not part of the regular position.
The role supports executives who value personal communication, detailed follow-up, printed materials, and well-organized paper and electronic systems.

Qualifications

Minimum of five years of experience supporting senior executives, business owners, high-net-worth individuals, or a private family office.
Demonstrated experience managing both business and personal responsibilities.
Exceptional organizational, prioritization, and time-management skills.
Ability to manage multiple assignments, changing priorities, and last-minute requests without losing attention to detail.
Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
Comfort working with multiple email accounts, calendars, phones, devices, portals, and paper-based systems.
Excellent written and verbal communication skills.
Strong judgment, emotional intelligence, tact, and professionalism.
Proven ability to handle confidential, personal, financial, medical, travel, and business information with complete discretion.
Ability to accept direction, respond professionally to feedback, and work cooperatively with executives, coworkers, family members, clients, vendors, and advisers.
Strong follow-through and a willingness to take ownership of assignments from start to finish.
Experience coordinating travel, events, household vendors, medical appointments, or family-office logistics is strongly preferred.
Experience in project management, event planning, office management, marketing support, or records organization is a plus.
Valid driver’s license and reliable transportation may be required for occasional local errands or vendor coordination.

Essential Traits

The successful candidate will be:

Highly dependable and punctual.
Proactive rather than reactive.
Comfortable handling both professional and personal assignments.
Calm under pressure.
Detail-oriented without losing sight of priorities.
Resourceful and willing to research unfamiliar requests.
Respectful, polished, and discreet.
Able to recognize when to act independently and when to seek approval.
Comfortable working in an environment where priorities may change throughout the day.
Willing to perform both high-level executive support and routine administrative or organizational tasks.

Ideal Candidate

This role is designed for someone who takes pride in making the lives of busy executives more organized, efficient, and manageable.

The ideal candidate notices details others miss, follows through without repeated reminders, and approaches every assignment with professionalism—whether coordinating international travel, preparing an executive for a meeting, scheduling a household vendor, organizing years of files, or handling an urgent last-minute change.

This is an excellent opportunity for an experienced Executive Personal Assistant who enjoys variety, values long-term trust, and understands that successful family-office support requires flexibility, discretion, organization, and a genuine service-oriented mindset.

Job Type: Full-time

Pay: $55,000.00 - $80,000.00 per year

Benefits:

Health insurance
Life insurance
Paid time off

Application Question(s):

What makes you a great fit for this position?
What is your expected salary?
Why did your last role end or why do you want to leave your current role?

Experience:

Executive Assistant: 3 years (Required)

Ability to Commute:

Palm Beach Gardens, FL 33410 (Required)

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in palm beach gardens fl

Executive Assistant

Executive Assistant

Executive Administrative Assistant

Executive Assistant - Palm Beach Gardens, FL

Executive Assistant

Part-time Personal Assistant (Palm Beach, FL)

Executive Assistant

Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)

Senior Executive Assistant

Administrative Assistant

Executive Assistant & Operations Coordinator

Executive Assistant

Part-time Family Assistant (Palm Beach, FL)

Executive Operations Assistant

Personal Assistant

Executive Assistant

Executive Assistant

Senior Executive Assistant

Executive Assistant Operations Team

Director of Executive Operations

I want to receive the latest job alert for executive assistant in palm beach gardens fl

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected