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Sales Coordinator

Desert Willow Golf Resort -
Palm Desert, CA

Apply Now

Job Details

Full-time
5 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance
Prescription drug insurance

Qualifications

English

Full Job Description

WORK WHERE YOU LOVE TO BE

Careers at Desert Willow Golf Resort

Build a career where exceptional hospitality, unforgettable events, and meaningful guest experiences come together in the heart of Palm Desert.

View Open Positions

Submit General Application

Why Work at Desert Willow?

At Desert Willow Golf Resort, every event tells a story.

Whether you’re coordinating an elegant wedding beneath the desert sky, executing a championship golf tournament, or hosting a memorable corporate celebration, your work helps create experiences guests remember for years to come.

We’re proud to offer more than a job, we offer the opportunity to grow your career while delivering the hospitality, professionalism, and genuine service that define Desert Willow’s “Country Club for a Day” experience.

CURRENT OPEN POSITIONS

Sales Coordinator

Full-Time, Year-Round
Hourly, Non-Exempt

Join Desert Willow’s sales and events team as a Sales Coordinator, supporting catering and banquet events from initial inquiries and site tours through event preparation and on-site coordination. This role is ideal for an organized, guest-focused professional who enjoys building relationships, managing details, and creating memorable experiences.

Read Full Job Description

Sales Coordinator

Department: Food & Beverage (Banquets)
Reports to: Director of Catering
Position Type: Full-time, Year-Round, Hourly, Non-Exempt
Location: Palm Desert, California

Position Summary

The Sales Coordinator is a key member of the Desert Willow sales and events team, providing hands-on sales, administrative, and event support with a primary focus on catering and banquet business. This role is ideal for an energetic, organized, guest-focused professional who enjoys building relationships, managing details, and helping turn inquiries into memorable events. The Sales Coordinator supports the Director of Catering throughout the sales cycle, from initial inquiry and site tours through contracts, Banquet Event Orders (BEOs), event preparation, and on-site coordination, while also assisting golf outing and meeting clients as needed.

What You’ll Do

Provide responsive, professional service to prospective and confirmed clients by phone, email, and in person; follow up promptly on inquiries and event details.
Create, update, and distribute proposals, contracts, Banquet Event Orders (BEOs), and other event documentation using in-house systems and databases.
Maintain accurate, organized, and up-to-date client and event files, records, payments, and supporting documentation.
Conduct property and event-space tours for prospective clients and assist with converting inquiries into booked business.
Attend weekly BEO meetings, capture changes and action items, and ensure event details are accurately communicated to Catering, Reception, Golf, Food & Beverage, and other operating teams.
Prepare monthly event calendars, weekly BEO packets, room diagrams, timelines, schedules, tickets, buffet labels, signage, and room layouts as needed.
Partner with the Director of Catering and banquet team to ensure contracted details are communicated clearly and executed accurately.
Assist with on-site coordination for weddings, photo opportunities, client visits, mixers, promotional events, and trade shows as needed.
Work with golf groups and meeting clients on banquet needs, including boxed-lunch menus, event-space reservations, and related details.
Process payments for golf outings and provide administrative support to the Director of Sales as needed.
Maintain current knowledge of Desert Willow facilities, amenities, event offerings, policies, and service standards so information provided to clients is accurate and confident.
Contribute to a collaborative sales culture by anticipating needs, taking ownership of follow-through, and supporting the team during busy periods.

What We’re Looking For

An enthusiastic, polished, and service-minded team member who enjoys working with clients and collaborating across departments.
Excellent organization and attention to detail, with the ability to manage multiple events, deadlines, and priorities in a fast-paced environment.
Strong written, verbal, and interpersonal communication skills, including professional email correspondence and client follow-up.
Comfort working independently, exercising good judgment, and taking initiative while keeping appropriate team members informed.
Proficiency with Microsoft Word and Excel and the ability to learn and effectively use event, sales, and database systems. Publisher and social media experience are beneficial.
Food & Beverage, hospitality, catering, event, or sales experience preferred; familiarity with golf is a plus.
College coursework or degree preferred, or an equivalent combination of education and relevant experience.
Flexibility to work occasional evenings and weekends based on event and business needs.
Consistently professional demeanor and appearance.

Supervisory Responsibilities

None.

Tools & Technology

Computers, copiers, multi-line phones, two-way radios/company cell phones, general office equipment, Microsoft Office applications, and in-house sales/event databases. Social media experience is beneficial.

Training

All employees must complete KemperSports True Service training and uphold Desert Willow service standards in every guest and team interaction.

Working Conditions & Physical Requirements

Work may take place indoors and outdoors and may include weekdays, evenings, and weekends. The schedule may vary based on events and business needs. The employee must be able to read and write English proficiently; communicate verbally with staff and customers; give and follow verbal and written instructions; visually inspect work areas and report concerns to the appropriate manager; stand, walk, push, pull, lift, grasp, bend, and kneel for up to two hours at a time; and lift up to 20 lbs. occasionally, 10 lbs. frequently, and 5 lbs. constantly.

Desert Willow Golf Resort is an Equal Opportunity Employer.

Apply

Why Join Our Team?

Meaningful Work – Help create weddings, celebrations, tournaments, and events that become lifelong memories.
Professional Growth – Develop your leadership skills with one of the hospitality industry’s most respected management companies.
Exceptional Team Culture – Work alongside professionals who value collaboration, integrity, respect, and service excellence.
Beautiful Workplace – Every workday is surrounded by championship golf, mountain views, and one of Southern California’s most beautiful resort settings.

Employee Benefits*

We believe exceptional hospitality begins with exceptional people. That’s why we offer benefits that support your career, well-being, and work-life experience.

Competitive Pay

Earn competitive wages with opportunities for growth and advancement.

Medical, Dental & Vision

Comprehensive healthcare benefits for eligible full-time team members.

Comprehensive Benefits Package*

Medical Insurance
Prescription Coverage
Basic Life & Accidental Death Insurance
Short-Term Disability
Flexible Spending Accounts (FSA)
Health & Wellness Advocate
Dental Insurance
Vision Insurance
Supplemental Life Insurance
Long-Term Disability
401(k) Retirement Plan with Company Match

Available to full-time, year-round team members

Employee Golf Privileges

Enjoy exclusive employee golf privileges at one of the desert’s premier golf destinations.

Career Development

Ongoing training, mentorship, and advancement opportunities.

401(k) Retirement Plan

Plan for your future with retirement savings options for eligible employees.

Dining & Retail Discounts

Enjoy discounts on dining, golf, and select resort amenities.

Leadership Opportunities

Grow your career with leadership pathways across the resort.

Beautiful Resort Setting

Work surrounded by championship golf courses and the scenic Santa Rosa Mountains.

Benefits available to eligible full-time team members. Benefits may vary by position.

Don’t See the Right Position?

We’re always interested in meeting hospitality professionals who are passionate about creating memorable guest experiences.

Submit a General Application, and we’ll contact you when opportunities become available in:

Food & Beverage
Golf Operations
Guest Services
Weddings & Events
Golf Course Maintenance
Retail Administration

We’ll keep your information on file and reach out should a position become available that aligns with your experience and interests.

Submit General Application

Ready to Create Memorable Experiences?

Join a team that’s passionate about hospitality, dedicated to excellence, and committed to creating storyworthy moments for every guest.

Submit General Application

Application (English)

Application (Spanish)

Desert Willow Golf Resort and KemperSports are proud to be Equal Opportunity Employers.

Stay Connected With Us

Follow Desert Willow Golf Resort on social media to keep up with the latest news, events, and exclusive offers. Join our community and never miss an update!

Instagram
Facebook
LinkedIn
YouTube
X
Yelp

Sales Coordinator

Full-Time, Year-Round
Hourly, Non-Exempt

Sales Coordinator

Department: Food & Beverage (Banquets)
Reports to: Director of Catering
Position Type: Full-time, Year-Round, Hourly, Non-Exempt
Location: Palm Desert, California

Position Summary

What You’ll Do

Provide responsive, professional service to prospective and confirmed clients by phone, email, and in person; follow up promptly on inquiries and event details.
Create, update, and distribute proposals, contracts, Banquet Event Orders (BEOs), and other event documentation using in-house systems and databases.
Maintain accurate, organized, and up-to-date client and event files, records, payments, and supporting documentation.
Conduct property and event-space tours for prospective clients and assist with converting inquiries into booked business.
Attend weekly BEO meetings, capture changes and action items, and ensure event details are accurately communicated to Catering, Reception, Golf, Food & Beverage, and other operating teams.
Prepare monthly event calendars, weekly BEO packets, room diagrams, timelines, schedules, tickets, buffet labels, signage, and room layouts as needed.
Partner with the Director of Catering and banquet team to ensure contracted details are communicated clearly and executed accurately.
Assist with on-site coordination for weddings, photo opportunities, client visits, mixers, promotional events, and trade shows as needed.
Work with golf groups and meeting clients on banquet needs, including boxed-lunch menus, event-space reservations, and related details.
Process payments for golf outings and provide administrative support to the Director of Sales as needed.
Maintain current knowledge of Desert Willow facilities, amenities, event offerings, policies, and service standards so information provided to clients is accurate and confident.
Contribute to a collaborative sales culture by anticipating needs, taking ownership of follow-through, and supporting the team during busy periods.

What We’re Looking For

An enthusiastic, polished, and service-minded team member who enjoys working with clients and collaborating across departments.
Excellent organization and attention to detail, with the ability to manage multiple events, deadlines, and priorities in a fast-paced environment.
Strong written, verbal, and interpersonal communication skills, including professional email correspondence and client follow-up.
Comfort working independently, exercising good judgment, and taking initiative while keeping appropriate team members informed.
Proficiency with Microsoft Word and Excel and the ability to learn and effectively use event, sales, and database systems. Publisher and social media experience are beneficial.
Food & Beverage, hospitality, catering, event, or sales experience preferred; familiarity with golf is a plus.
College coursework or degree preferred, or an equivalent combination of education and relevant experience.
Flexibility to work occasional evenings and weekends based on event and business needs.
Consistently professional demeanor and appearance.

Supervisory Responsibilities

None.

Tools & Technology

Training

All employees must complete KemperSports True Service training and uphold Desert Willow service standards in every guest and team interaction.

Working Conditions & Physical Requirements

Desert Willow Golf Resort is an Equal Opportunity Employer.

Why Work at Desert Willow?

At Desert Willow Golf Resort, every event tells a story.

CURRENT OPEN POSITIONS

Sales Coordinator

Full-Time, Year-Round
Hourly, Non-Exempt

Read Full Job Description

Sales Coordinator

Department: Food & Beverage (Banquets)
Reports to: Director of Catering
Position Type: Full-time, Year-Round, Hourly, Non-Exempt
Location: Palm Desert, California

Position Summary

What You’ll Do

Provide responsive, professional service to prospective and confirmed clients by phone, email, and in person; follow up promptly on inquiries and event details.
Create, update, and distribute proposals, contracts, Banquet Event Orders (BEOs), and other event documentation using in-house systems and databases.
Maintain accurate, organized, and up-to-date client and event files, records, payments, and supporting documentation.
Conduct property and event-space tours for prospective clients and assist with converting inquiries into booked business.
Attend weekly BEO meetings, capture changes and action items, and ensure event details are accurately communicated to Catering, Reception, Golf, Food & Beverage, and other operating teams.
Prepare monthly event calendars, weekly BEO packets, room diagrams, timelines, schedules, tickets, buffet labels, signage, and room layouts as needed.
Partner with the Director of Catering and banquet team to ensure contracted details are communicated clearly and executed accurately.
Assist with on-site coordination for weddings, photo opportunities, client visits, mixers, promotional events, and trade shows as needed.
Work with golf groups and meeting clients on banquet needs, including boxed-lunch menus, event-space reservations, and related details.
Process payments for golf outings and provide administrative support to the Director of Sales as needed.
Maintain current knowledge of Desert Willow facilities, amenities, event offerings, policies, and service standards so information provided to clients is accurate and confident.
Contribute to a collaborative sales culture by anticipating needs, taking ownership of follow-through, and supporting the team during busy periods.

What We’re Looking For

An enthusiastic, polished, and service-minded team member who enjoys working with clients and collaborating across departments.
Excellent organization and attention to detail, with the ability to manage multiple events, deadlines, and priorities in a fast-paced environment.
Strong written, verbal, and interpersonal communication skills, including professional email correspondence and client follow-up.
Comfort working independently, exercising good judgment, and taking initiative while keeping appropriate team members informed.
Proficiency with Microsoft Word and Excel and the ability to learn and effectively use event, sales, and database systems. Publisher and social media experience are beneficial.
Food & Beverage, hospitality, catering, event, or sales experience preferred; familiarity with golf is a plus.
College coursework or degree preferred, or an equivalent combination of education and relevant experience.
Flexibility to work occasional evenings and weekends based on event and business needs.
Consistently professional demeanor and appearance.

Supervisory Responsibilities

None.

Tools & Technology

Training

All employees must complete KemperSports True Service training and uphold Desert Willow service standards in every guest and team interaction.

Working Conditions & Physical Requirements

Desert Willow Golf Resort is an Equal Opportunity Employer.

Apply

Why Join Our Team?

Meaningful Work – Help create weddings, celebrations, tournaments, and events that become lifelong memories.
Professional Growth – Develop your leadership skills with one of the hospitality industry’s most respected management companies.
Exceptional Team Culture – Work alongside professionals who value collaboration, integrity, respect, and service excellence.
Beautiful Workplace – Every workday is surrounded by championship golf, mountain views, and one of Southern California’s most beautiful resort settings.

Employee Benefits*

We believe exceptional hospitality begins with exceptional people. That’s why we offer benefits that support your career, well-being, and work-life experience.

Competitive Pay

Earn competitive wages with opportunities for growth and advancement.

Medical, Dental & Vision

Comprehensive healthcare benefits for eligible full-time team members.

Comprehensive Benefits Package*

Medical Insurance
Prescription Coverage
Basic Life & Accidental Death Insurance
Short-Term Disability
Flexible Spending Accounts (FSA)
Health & Wellness Advocate
Dental Insurance
Vision Insurance
Supplemental Life Insurance
Long-Term Disability
401(k) Retirement Plan with Company Match

Available to full-time, year-round team members

Employee Golf Privileges

Enjoy exclusive employee golf privileges at one of the desert’s premier golf destinations.

Career Development

Ongoing training, mentorship, and advancement opportunities.

401(k) Retirement Plan

Plan for your future with retirement savings options for eligible employees.

Dining & Retail Discounts

Enjoy discounts on dining, golf, and select resort amenities.

Leadership Opportunities

Grow your career with leadership pathways across the resort.

Beautiful Resort Setting

Work surrounded by championship golf courses and the scenic Santa Rosa Mountains.

Benefits available to eligible full-time team members. Benefits may vary by position.

Don’t See the Right Position?

We’re always interested in meeting hospitality professionals who are passionate about creating memorable guest experiences.

Submit a General Application, and we’ll contact you when opportunities become available in:

Food & Beverage
Golf Operations
Guest Services
Weddings & Events
Golf Course Maintenance
Retail Administration

We’ll keep your information on file and reach out should a position become available that aligns with your experience and interests.

Submit General Application

Ready to Create Memorable Experiences?

Join a team that’s passionate about hospitality, dedicated to excellence, and committed to creating storyworthy moments for every guest.

Submit General Application

Application (English)

Application (Spanish)

Desert Willow Golf Resort and KemperSports are proud to be Equal Opportunity Employers.

Stay Connected With Us

Follow Desert Willow Golf Resort on social media to keep up with the latest news, events, and exclusive offers. Join our community and never miss an update!

Instagram
Facebook
LinkedIn
YouTube
X
Yelp

Join Our eClub at Desert Willow Golf Resort!

Be the first to know about exclusive offers, upcoming events, and the latest news. Sign up today and receive special perks just for members!

Join Our eClub Now

Apply Now

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Explore jobs in cities nearby

I want to receive the latest job alert for catering sales event coordinator in palm desert, ca

Explore jobs in more locations

Careers at Desert Willow Golf Resort

Why Work at Desert Willow?

CURRENT OPEN POSITIONS

Sales Coordinator

Sales Coordinator

Position Summary

What You’ll Do

What We’re Looking For

Supervisory Responsibilities

Tools & Technology

Training

Working Conditions & Physical Requirements

Why Join Our Team?

Employee Benefits*

Competitive Pay

Medical, Dental & Vision

Employee Golf Privileges

Career Development

401(k) Retirement Plan

Dining & Retail Discounts

Leadership Opportunities

Beautiful Resort Setting

Don’t See the Right Position?

Ready to Create Memorable Experiences?

Stay Connected With Us

Sales Coordinator

Sales Coordinator

Position Summary

What You’ll Do

What We’re Looking For

Supervisory Responsibilities

Tools & Technology

Training

Working Conditions & Physical Requirements

Why Work at Desert Willow?

CURRENT OPEN POSITIONS

Sales Coordinator

Sales Coordinator

Position Summary

What You’ll Do

What We’re Looking For

Supervisory Responsibilities

Tools & Technology

Training

Working Conditions & Physical Requirements

Why Join Our Team?

Employee Benefits*

Competitive Pay

Medical, Dental & Vision

Employee Golf Privileges

Career Development

401(k) Retirement Plan

Dining & Retail Discounts

Leadership Opportunities

Beautiful Resort Setting

Don’t See the Right Position?

Ready to Create Memorable Experiences?

Stay Connected With Us

Join Our eClub at Desert Willow Golf Resort!