Top 36 Office assistant Jobs in Palm Desert Ca

OFFICE ASSISTANT
The Management Trust —Palm Desert, CA
- $17 - $21 an hour
- Full-time
- Inventory management
- Office
- Administrative experience
Quick Apply
2d
Receptionist Scheduler (Temporary)
Desert Oasis Healthcare —Palm Springs, CA
- $23.00 - $27.08 an hour
- Temporary
- Computer literacy
- High school diploma or GED
- Hospice & Palliative Medicine
1d
Front Desk Receptionist
Braces Oasis Orthodontics —Palm Desert, CA
- $18 - $22 an hour
- Part-time
- Private practice
- Spanish
- Customer service
- Paid time off
- Employee discount
Quick Apply
4d
Receptionist
PDS Health —Cathedral City, CA
- $17 - $24 an hour
- Full-time
- Hospitality
- Dental office
- Computer literacy
- Health insurance
- Dental insurance
2d
Administrative Assistant
Jewish Family Service of San Diego —Palm Springs, CA
- $21.72 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
EXECUTIVE ASSISTANT
City Of Coachella —Coachella, CA
- $87,336.12 - $106,157.52 a year
- Full-time
- Background check
- Word processing
- Writing skills
- Disability insurance
- Health insurance
Office Assistant
Orchid Dates Corp —Indio, CA
- From $18 an hour
- Full-time
- Microsoft Excel
- Customer service
- Computer literacy
- Employee discount
Quick Apply
5d
Administrative Assistant
S2 Development Inc. —Rancho Mirage, CA
- $20 an hour
- Full-time
- Background check
- Spanish
- Computer literacy
Quick Apply
12d
Receptionist - State Farm Agent Team Member
Daniel King - State Farm Agent —Palm Springs, CA
- $18 - $24 an hour
- Full-time
- Office
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Showroom Assistant/Office Assistant
Vertical Visions —Palm Desert, CA
- $19 - $24 an hour
- Full-time
- Sales
- Customer service
- Office
- Paid time off
- 401(k) matching
Quick Apply
21h
Receptionist/Administrative Assistant
Becerra M Consulting —Indio, CA
- $18 - $20 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Dispatcher - office assistant
PATTON ENTERPRISES INC —Palm Springs, CA
- $18 - $22 an hour
- Full-time
- High school diploma or GED
- Typing
- Communication skills
- Health insurance
- 401(k)
Quick Apply
Office Administrator - JW Marriott Desert Springs
Encore Global —Palm Desert, CA
- $17.06 - $22.18 an hour
- Weekends as needed
- Hospitality
- Oracle
- Mid-level
4d
Veterinary Receptionist
Veterinary Practice Partners —Palm Desert, CA
- $19 - $20 an hour
- Full-time
- Administrative experience
- Conflict management
- 1 year
- Health insurance
- Dental insurance
Quick Apply
2d
Fitness Receptionist
Associa —Indio, CA
- $18.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Administrative Assistant
Equity LifeStyle Properties —Cathedral City, CA
- $17.50 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Office
Veterinary Receptionist
El Paseo Animal Hospital —Palm Desert, CA
- $19 - $20 an hour
- Full-time
- Administrative experience
- Conflict management
- 1 year
- Health insurance
- Dental insurance
Quick Apply
2d
Executive Assistant
WORLD INTERNATIONAL VACATION CLUB —Palm Springs, CA
- $22 - $25 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
12d
Executive Assistant
Heartbeat At 22 —Palm Desert, CA
- Full-time
- Background check
- Research
- Mid-level
Quick Apply
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Palm Springs, CA
- $17.64 - $26.49 an hour
- Full-time
- Research
- Office
- Windows
- Health insurance
- Employee assistance program

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OFFICE ASSISTANT

The Management Trust -
Palm Desert, CA

Quick Apply

Job Details

Full-time
$17 - $21 an hour
2 days ago

Qualifications

Office supply management
Customer records maintenance
Event breakdown
Physical security log maintenance
Mail metering
Office activity coordination
Maintaining an organized workspace
Phone communication
Inventory management
Copy machines
Greeting customers
Moving
Direct client contact
Mail distribution
Phone call screening
Administrative experience
High school diploma or GED
Store opening/closing procedures
Database management
Task prioritization
Mail management
Conflict management
Office supply ordering
Vendor communication
Cleaning
Mail processing
Event setup
Productivity software
Communication skills
Courier services

Full Job Description

The Management Trust
Position Title: Office Assistant
Location: Palm Desert, CA
Reporting To: Division Operations Manager
Status: Non-Exempt, Full-Time
Salary: $17.00 $21.00/Hourly DOE

COMPANY PROFILE:

The Management Trust (http://www.managementtrust.com/)is a community association management company. We believe that building
and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage
you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE:

The Office Assistant is responsible for providing exceptional customer service and quality administrative support in a fast-paced and high-volume environment. This key position interacts directly with clients, vendors, and multiple levels of employees. This individual is often the first voice and first face of The Management Trust, and therefore critical to the overall experience of the office. The primary focus at
all times is delivering a consistent, quality experience to everyone who comes in contact with reception.

JOB DUTIES AND RESPONSIBILITIES:

Manage daily office opening and closing operations
Handle a high volume of customer phone calls in a professional and courteous manner
Greet visitors and ensure adherence to Company policies regarding sign-in/out logs, visitor badges, and guests being accompanied by an employee in private office spaces
Understands needs of caller, opens accounts and answers questions with first person resolution where possible
Screen incoming calls to determine caller needs and route call to internal critical path partners only as needed
Processes and log returned mail and document system
Process daily incoming mail, prepare for distribution, and post outgoing mail
Documents system with call notes and owner requests in real time
Maintain homeowner gate access database
Log owner access devices or support owner pick-up of Association access devices as needed
Assists in support of physical office location facility needs such as stocking breakroom, inventory of common office supplies, coordinating courier and supplier pick-ups and deliveries, and setup and take down of material related to office events or holidays
Assists in some administrative tasks such as ordering business cards, paper, supplies, and reporting office facility needs to appropriate party
Check voicemails throughout the day and returns calls or routes correctly
Monitor the postage machine/supplies, fund balance, and either service when needed (i.e. if the machine is out of ink) or coordinate appropriate vendor support
Alert supervisor to issues related to phones, computer, or other potentially disruptive matters in the reception area
Arrange for backup support for planned absences, with supervisor approval
Prepare conference rooms with beverages and/or meals for meetings
Maintain a clean and well-organized reception area
Maintain current records (i.e. contact lists) for the reception desk
Other duties and special projects as assigned

QUALIFICATIONS:

Experience in reception and customer service preferred
Ability to handle a high volume of calls with an exceptional level of customer service
Speak with a smile
Ability to utilize multiple technology platforms while maintaining efficiency
Experience with Microsoft Office suite
Ability to identify and prioritize tasks
High School Diploma (or equivalent)
Proficiency in administrative support – generally between 1-4 years
Conflict resolution skills in managing difficult calls
Ability to meet deadlines and address time-sensitive issues
Excellent written and verbal communication
Must be a team player
Highly organized and able to monitor records for pending deadlines
Willing to learn Company process and procedures, and learn/use proprietary software
Adaptable and dependable with a solid attendance record

ESSENTIAL FUNCTIONS:

Use standard office equipment, including computer, phone, copier/scanner, etc.
Be stationary for periods of time
Ability to setup or stage conference room chairs, move tables, and relocate incoming packages
Relocate up to (25) pounds

SUPERVISES OTHERS? IF SO, LIST:

None

SCHEDULE & TRAVEL:

Monday-Friday from approx. 8:00 am-5:00 pm
This position may require occasional long hours to meet business needs

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.

TMT reserves the right to modify this job description at any time based on business need.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Quick Apply

Refine Your Search

office assistant jobs in palm desert ca

OFFICE ASSISTANT

Receptionist Scheduler (Temporary)

Front Desk Receptionist

Receptionist

Administrative Assistant

EXECUTIVE ASSISTANT

Office Assistant

Administrative Assistant

Receptionist - State Farm Agent Team Member

Showroom Assistant/Office Assistant

Receptionist/Administrative Assistant

Dispatcher - office assistant

Office Administrator - JW Marriott Desert Springs

Veterinary Receptionist

Fitness Receptionist

Administrative Assistant

Veterinary Receptionist

Executive Assistant

Executive Assistant

Seasonal, Operations Administrative Assistant (Part Time)

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