Top 54 Senior administrative Jobs in Palo Alto Ca

Business Office Manager
Burlingame Senior Living —Burlingame, CA
- $75,000 - $78,000 a year
- Weekends as needed
- Background check
- Microsoft Outlook
- OSHA
- Paid holidays
- Health insurance
Quick Apply
Sr. Executive Assistant
Databricks —Mountain View, CA
- $155,300 - $213,500 a year
- Writing skills
- Research
- Office
- Parental leave
Senior Customer Marketing Manager, Strategic Customers
Snowflake —Menlo Park, CA
- $111,000 - $159,800 a year
- Full-time
- 7 years
- Office
- Bachelor's degree
- Health savings account
- Paid holidays
Senior Executive Assistant
Altos Labs —Redwood City, CA
- $159,400 - $204,400 a year
- Microsoft Excel
- Microsoft Outlook
- Office
Senior Administrative Assistant Design Technology Platform
Intel —Santa Clara, CA
- $78,440 - $110,740 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
Sr. Leadership Administrative Partner
Rivian —Palo Alto, CA
- Full-time
- Office
- Bachelor's degree
- Experience equivalent to degree accepted
Quick Apply
Senior IT VIP Support Specialist
MongoDB —Palo Alto, CA
- $100,000 - $180,000 a year
- Rotating weekends
- Office
- Senior level
- Communication skills
- Parental leave
Senior Administrative Assistant
Cupertino Electric, Inc. —San Jose, CA
- $90,000 - $95,000 a year
- Full-time
- Oracle
- Microsoft Outlook
- 5 years
Sr. Executive Assistant
Lucid Motors —Newark, CA
- $110,400 - $151,800 a year
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
10d
Senior Executive Assistant, Marketing
Beezwax Datatools, Inc. —Cupertino, CA
- $95,000 - $145,600 a year
- Mid-level
- Office
- Organizational skills
- Health insurance
- Dental insurance
Senior Office Administrator
Omni Design Technologies —Milpitas, CA
- Full-time
- English
- Mid-level
- Office
Sr. Executive Assistant
Adobe —San Jose, CA
- $98,200 - $196,250 a year
- Full-time
- Analysis skills
- Fair chance
- Senior level
Senior Patent Practice Secretary
Lowenstein Sandler —Palo Alto, CA
- $85,000 - $110,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Senior Executive Assistant
Oracle —Pleasanton, CA
- Full-time
- 5 years
- Office
- In-person
5d
Senior Administrative Assistant
Shums Coda Associates —Pleasanton, CA
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Senior Executive Assistant
Advanced Micro Devices, Inc —Santa Clara, CA
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee stock purchase plan
8d
Concierge
Sunrise Senior Living —Cupertino, CA
- $20.35 - $25.45 an hour
- Part-time
- Computer literacy
- High school diploma or GED
- Data entry
- Paid holidays
- Health insurance
Workplace Experience Sr Coordinator
CBRE —Los Gatos, CA
- $35.58 - $36.06 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
12d
Senior Coordinator, Project Admin
Denali Therapeutics —South San Francisco, CA
- $45.19 - $58.65 an hour
- Google Workspace
- Research
- High school diploma or GED
- Employee stock purchase plan
- Health insurance
Senior Administrative Assistant
Rydge Wealth Management —Pleasanton, CA
- $27 - $32 an hour
- Part-time
- Hybrid work
- Google Workspace
- Customer service
- Research
- Paid holidays
- Health insurance
Quick Apply
5d

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Business Office Manager

Burlingame Senior Living -
Burlingame, CA

Quick Apply

Job Details

Full-time
$75,000 - $78,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Property management tools
Microsoft Outlook
Spreadsheets
Yardi
Word embeddings

Full Job Description

We are looking for a Business Office Manager to join our team!

The Business Office Manager assists in coordinating office services, records control, marketing, and special projects; organize and administer the business and administrative office; and contribute to effective communication and pleasant working conditions.

Responsibilities:

Participate in New Hire Orientation program and other regular associate meetings or functions.
Prepare new hire paperwork, employee status changes, employee exit paperwork, and leave of absence requests for submission to home office Human Resources.
Utilize Payroll reporting tools to manage the accuracy of associate information and performance evaluation due dates.
Update associate information in the Payroll system and personnel file.
Respond to Unemployment Insurance claims; represent the company at unemployment Insurance appeals hearings.
Conduct monthly benefit orientations; proof benefit enrollment forms and send to home office Human Resources; ensure all eligible associates have completed enrollment/declination forms.
Provide training to department heads and act as a consultant regarding Human Resources policies.
Make recommendations regarding terminations to department heads based on policies; ensure termination policies are followed by contacting Regional HR Director; conduct termination meetings.
Prepare Time Sheet Reports for payroll; edit daily time entries; ensure accuracy of bi-monthly payroll.
Ensure that all on-the-job injuries/illness are properly reported and documented; coordinate with department heads to allow injured workers to return to modified duty within the ordered restrictions when appropriate or ensure a doctor's release is obtained before returning to full duty; maintain the OSHA 300 and 300A logs.

Accounting Responsibilities

Process all accounts payable invoices and submit to home office weekly.
Prepare daily bank deposits, deposit to bank and e-mail deposit records to home office.
Prepare and/or forward all resident forms regarding the accounting department to home office.
Responsible for maintaining and issuing of Petty Cash, including Resident Petty Cash, and monthly reconciliation sent to home office.
Daily maintain accuracy of Community Rent Roll.
Prepare monthly billing spreadsheet.
Make collection calls on past due accounts; -maintain collection logs/records; timely follow up on past due accounts; prepare accounts for submittal to collection agencies.
Coordinate the weekly packets to home office.
Assist with preparation of new residents' move-in paperwork, resident status changes, and move-out paperwork and forward to home office.
Prepare monthly printed Spend-Down Reports for department heads.
Maintain and communicate to corporate Community census data.
Support month-end closing procedures.
Analyze monthly operations statements for the Executive Director and department heads.
Handle or refer resident billing inquiries as appropriate.

Added Responsibilities:

Assist the Executive Director with completion of documents, correspondence and special projects as needed.
Conduct tours.
Be familiar with Company Policies & Procedures Manual and Company Associate Handbook.
Maintain accuracy of Community operations computer database with associate and resident information as assigned.

Required Skills and Qualifications:

Two years Associates Degree or three or more years’ experience in office management, including bookkeeping and human resources responsibilities.
Possess excellent communication skills in diplomacy and superior time management and organizational skills.
Must have competence in Microsoft Word, Excel and Outlook and the ability to adapt and learn company specific software programs.
Must be available for weekend coverage and all emergency situations on a rotating basis.
Must have Yardi experience

Why join us? We offer a competitive starting wage along with a comprehensive employee benefits package that includes, but is not limited to:

Health, Dental, Vision, 401K
Paid vacation, holidays, and sick leave
A positive working environment
Growth Potential

EOC Statement:

The above statements are intended to be a general description. The omission of a specific duty does not exclude it from the position if work is similar, related or logically assigned. Moreover, the description is subject to change as the needs of the employer or position change.

We are a drug-free workplace, and all employees will undergo background and drug screenings to ensure a safe, reliable, and productive work environment. These checks help us maintain the integrity of our team and ensure that all employees can perform their duties safely and effectively.

We are an Equal Employment Opportunity Employer committed to hiring a diverse workforce and maintaining an inclusive culture. All qualified applicants will receive consideration for employment, without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, medical condition, and any other status protected by state or federal law. As an Equal Employment Opportunity Employer, we comply with the Americans with Disabilities Act (ADA) to make reasonable accommodation to qualified individuals. Qualified individuals are encouraged to discuss potential accommodations with the employer.

Pay: $75,000.00 - $78,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

Are you willing to undergo a background check, in accordance with local law/regulations?
Are you willing to take a drug test, in accordance with local law/regulations?

Experience:

Yardi: 1 year (Required)

Work Location: In person

Quick Apply

Refine Your Search

senior administrative jobs in palo alto ca

Business Office Manager

Sr. Executive Assistant

Senior Customer Marketing Manager, Strategic Customers

Senior Executive Assistant

Senior Administrative Assistant Design Technology Platform

Sr. Leadership Administrative Partner

Senior IT VIP Support Specialist

Senior Administrative Assistant

Sr. Executive Assistant

Senior Executive Assistant, Marketing

Senior Office Administrator

Sr. Executive Assistant

Senior Patent Practice Secretary

Senior Executive Assistant

Senior Administrative Assistant

Senior Executive Assistant

Concierge

Workplace Experience Sr Coordinator

Senior Coordinator, Project Admin

Senior Administrative Assistant

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