This job description is a general description of the essential job functions and is not intended to be an employment contract. Eastern Shipbuilding Group, Inc. maintains its status as an at-will employer. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards required to successfully perform the position. Eastern Shipbuilding Group Inc. reserves the right to increase, waive or reduce these minimal standards. In no instance, however, should the duties, responsibilities, and requirements described be interpreted as all-inclusive. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
To perform this job successfully, an individual is expected to be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability expected. In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which imposes undue hardship on Eastern Shipbuilding.
DUTIES
- New Business Identification & Opportunity Assessment
- Monitors government procurement platforms (e.g., System for Award Management (SAM.gov)) to identify Requests for Information (RFIs), Requests for Proposals (RFPs), and Sources Sought opportunities
- Gathers and organizes opportunity data to support evaluation of alignment with organizational capabilities and strategic objectives
- Compiles customer requirements, acquisition strategies, and competitive positioning information for review and analysis
- Maintains pipeline tracking data and supports Probability of Win (PWIN) assessment inputs
- Proposal Development & Contract Formation
- Contributes to development of proposal packages including scope inputs, pricing data, cost analysis, and schedule information
- Coordinates with Engineering, Production, Supply Chain, and Contracts to collect required proposal inputs
- Reviews RFIs, RFPs, and Statements of Work (SOWs) to extract scope, compliance requirements, and execution elements
- Tracks proposal development costs and pricing validation data
- Prepares and organizes proposal materials and contractual correspondence for submission
- Subcontractor & Vendor Coordination
- Collects subcontractor and vendor quotes, technical data, and supporting documentation for proposal and execution activities
- Maintains subcontractor tracking records including RFIs, Nonconformance Reports (NCRs), and deliverables
- Supports coordination of pricing discussions and subcontractor communications
- Organizes subcontractor information to ensure alignment with program requirements and schedules
- Contract Award Transition & Program Setup
- Participates in post-award transition activities and program initialization workflows
- Maintains charge codes, budgets, schedules, and program tracking system inputs
- Updates Integrated Master Schedule (IMS) and Manning Sand Charts as directed
- Contributes to execution plan inputs and milestone tracking documentation
- Program Execution & Contract Change Management
- Tracks Engineering Change Proposals (ECPs), Requests for Equitable Adjustments (REAs), and contract modifications
- Maintains change management documentation and status records
- Records implementation updates for approved contract changes across functional teams
- Material Management & Production Integration
- Supports planning, requisitioning, tracking, and integration of materials into production schedules
- Monitors material availability, shortages, long-lead items, and supplier performance data
- Provides data inputs supporting corrective actions for material readiness and production alignment
- Subcontractor Execution & Performance Oversight
- Tracks subcontractor performance from award through closeout
- Maintains deliverable status records to ensure contract compliance visibility
- Documents Nonconformance Reports (NCRs) and supports corrective action tracking efforts
- Cost, Schedule & Performance Controls
- Supports CPI/SPI tracking, variance analysis, and Estimate at Completion (EAC/CEAC) data collection
- Maintains Integrated Master Schedule (IMS) updates and supporting schedule data
- Contributes to manning and workforce planning through labor data validation and staffing inputs
- Tracks program expenditures and identifies potential cost risks and opportunities
- Maintains milestone payment tracking and financial reporting data
- SDRL & Deliverables Management
- Maintains tracking of Submittal Data Requirements List (SDRL) items and contractual deliverables
- Monitors deliverable status, aging, and deficiency logs
- Compiles data supporting corrective action plans for deliverable issues
- Supports compliance tracking for contractual deliverables
- Reporting, Metrics & Executive Communication
- Maintains program dashboards, metrics, and performance reporting data sets
- Compiles cost, schedule, material readiness, and risk reporting inputs
- Prepares briefing materials and supports program review documentation
- Compliance & Controlled Unclassified Information (CUI) Management
- Maintains compliance with Controlled Unclassified Information (CUI) handling, storage, transmission, and disposal requirements
- Ensures documentation is properly maintained in accordance with audit requirements
- Supports compliance monitoring and secure data workflow processes
- Risk Management & Process Improvement
- Identifies and documents program risks and opportunities across cost, schedule, material, and subcontractor performance
- Supports development of mitigation strategies and corrective action tracking
- Contributes data to process improvement and system enhancement initiatives
- Stakeholder Coordination & Program Support
- Coordinates meetings with internal teams, customers, and vendors
- Supports preparation of materials for executive engagements, site visits, and program reviews
- Facilitates distribution of information to support cross-functional alignment
- Strategic Support to Leadership
- Provides data support for Integration & Government New Business capture and execution activities
- Contributes inputs for funding initiatives and long-term program planning
- Supports alignment of new business opportunities with ongoing program execution
Supervisory Responsibilities
This position does not have supervisory responsibilities. The role operates under the direction of the Senior Program Integration Specialist and provides coordination and execution support to cross-functional teams.
Reporting Relationship
This position will report to the Integration & Government New Business Director and may also report to a Senior Program Integration Specialist based on organizational structure and program assignment.
Qualifications
Education/Experience:
A high school diploma or equivalent is required. 1 year’s work experience in business administration, management, construction, program coordination, contracts, material management, or related disciplines is required. Equivalent combinations of education and experience will be considered.
Skills:
Strong organizational and analytical skills with the ability to manage multiple priorities. Effective written and verbal communication skills. Proficiency in Microsoft Office Suite and enterprise systems. Ability to work cross-functionally in a fast-paced environment. Strong attention to detail and problem-solving capabilities.
Behavioral Attributes:
Requires the ability to obtain and maintain a SECRET security clearance. Integrity, flexibility/adaptability, initiative, interpersonal skills, attention to detail, and multitasking. Maintain the confidential integrity of details pertaining to Eastern Shipbuilding Group.
Working Conditions
The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. Work is performed in both office and shipyard environments. The employee may be exposed to electrical hazards. Noise levels range from low (office) to moderate (production areas).
Physical Activity/Requirements
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.
This job will operate in multiple environments, including a professional office environment, and Shipboard during the production, outfit, and delivery phases of each Unit/Ship. Employees must be able to work in a ship production environment, including climbing, entering confined spaces such as tanks and voids, and working in various weather conditions.
Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.
