This job description is a general description of the essential job functions and is not intended to be an employment contract. Eastern Shipbuilding Group, Inc. maintains its status as an at-will employer. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards required to successfully perform the position. Eastern Shipbuilding Group Inc. reserves the right to increase, waive or reduce these minimal standards. In no instance, however, should the duties, responsibilities, and requirements described be interpreted as all-inclusive. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
To perform this job successfully, an individual is expected to be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability expected. In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which imposes undue hardship on Eastern Shipbuilding.
Functions
Provide administrative and analytical support to the Program Management Office. Will provide critical data support to both the Company Program Management team and Technical Support teams, which are geographically located throughout the United States and abroad. Research and analysis functions may include program tracking and forecasting, project evaluation and monitoring, maintaining compliance with government regulations, and performing any data analysis relevant to project tasks.
Essential Duties and Responsibilities : Because Eastern Shipbuilding is continually growing to meet the needs of our customers, the essential duties and responsibilities may expand to include more than described.
- Regular attendance at work and the ability to work flexible hours, including overtime, weekends, and holidays.
- Create detailed schedules and tracking matrices to support contract milestones,
- Coordinate with project stakeholders to ensure quality deliverables are submitted in accordance with the Contract requirements.
- Provide metrics and tracking support on design contract deliverable submission.
- Provide detailed plans of action and deficiency reports for contract deliverable reviews to support the project objectives and schedules.
- Work with multi-system integrated product teams and conduct extensive reviews of various reports and documents to ensure they meet specifications prior to submission to the Government.
- Create/Maintain departmental processes and procedures documentation.
- Create/Maintain presentation materials for and support quarterly Program Management review events.
- Crosstrain other Project Analysts to support the department.
- Identify opportunities for improvements or efficiencies. Present and implement approved opportunities.
- Perform other duties as instructed.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Reporting Relationship
This position will be reported to the Department Manager.
Qualifications
Education/Experience : Graduation from high school or GED plus two or more years providing administrative support at a high level is required; a bachelor’s degree in business administration is desired. An equivalent combination of education and experience may be considered. Experience in the USCG/DoD/U.S. Navy or another government environment, particularly in providing program and administrative support to senior-level management preferred. Requires strong knowledge of standard office administrative practices and procedures.
Skills : Intermediate-level Microsoft Suite experience including Word, Excel, and PowerPoint, and a working knowledge of various web-based design and collaboration tools. Ability to read and interpret documents such as general business periodicals, professional documents, Company policies/procedures, and governmental regulations. Ability to rapidly obtain, sort, filter, and analyze large volumes of data for distillation into high-level reports. Requires excellent written, oral, and presentation/communication skills and the ability to communicate effectively and forge and sustain outstanding client relationships while managing and executing multiple work streams. Ability to work both independently and as part of the project team with the ability to exercise diplomacy and tact. An ability to effectively present information and respond to questions from management, government officials, and the public.
Behavioral Attributes : Integrity, flexibility/adaptability, initiative, interpersonal skills, attention to detail, and multi-tasking. Maintain the confidential integrity of details pertaining to Eastern Shipbuilding Group.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee may be exposed to the risk of electrical shock. The noise level in the environment is low to moderate, such as in an office environment.
Physical Activity/Requirements
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and smartphones. While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.
