Job Overview
We are seeking a dynamic and personable Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, coordinate and provide weekend transportation, and upload medication record and documentation, ensuring smooth administrative workflows.
The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to support our team and visitors with professionalism and enthusiasm. This paid position offers an exciting opportunity to develop management skills while contributing to a positive and efficient work environment.
Our expectation is that you will perform your job in a manner consistent with our Core Values CELEBRATION – ACCOUNTABILITY - PASSION FOR LEARNING - LOVE ONE ANOTHER - INTELLIGENT RISK TAKING - CUSTOMER SECOND - OWNERSHIP
Our expectation is that you will perform your job in a manner consistent with our Core Values CELEBRATION – ACCOUNTABILITY - PASSION FOR LEARNING - LOVE ONE ANOTHER - INTELLIGENT RISK TAKING - CUSTOMER SECOND - OWNERSHIP
POSITION SUMMARY: The primary purpose of your job position is to perform clerical and transportation support efficiently and in accordance with established procedures, and as directed by your supervisor.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
- All duties and responsibilities shall be performed as set forth in our established policies and procedures.
- Adheres to and assures compliance with Code of Conduct, facility policies and procedures and all applicable rules, regulations and standards as promulgated by Federal, State, and accrediting agencies or regulating bodies. This includes, but is not limited to, Department of Health, Centers of Medicare and Medicaid Services, and other applicable regulatory agencies.
- Receive and follow reception schedule/instructions from your supervisor and as outlined in our established policies and procedures.
- Coordinate and provide weekend transportation (i.e., appointments, new hospital admissions, etc.)
- Upload medical records and documentation
- Operate paging/telephone system as required.
- Answer telephone, determine nature of call and direct caller to appropriate individual or department.
- Receive request from within the facility and locate personnel through paging system.
- Receive inquiries and release information in accordance with established policies and procedures.
- Maintain a current listing of critical residents and/or residents who may not receive phone calls due to their condition. (May refer such calls to Nurse Supervisor/Charge Nurse).
- Greet and screen visitors. Direct to appropriate office and/or resident room.
- Screen visitors according to facility infection patrol standards.
- Give directions/information to visitors, guests, residents, sales representatives, etc.
- Offer beverages to visitors waiting for administrative personnel, as appropriate.
- Issue and collect identification badges as representatives sign in/out.
- Ensure guests/visitors abide by existing rules and refuse admission to persons as directed.
- Report suspicious persons/information to supervisor immediately.
- Assist with administrative duties as directed. (Includes typing, filing, posting accounts, etc.)
- Receive, sort and distribute mail as directed.
- Operate copier, office machines, etc., as directed.
- Operate computer as directed.
- Order supplies as directed.
- Assist department directors in administrative matters (i.e., typing reports, correspondence, etc.)
- Other related duties and responsibilities that may become necessary or appropriate.
QUALIFICATIONS:
Certificates and Licenses:
- A high school diploma preferred
Experience:
- Experience in skilled nursing environment, or related health field, is preferred.
Other Specific Requirements
- Must provide evidence of being free of tuberculosis infection upon hire and as set forth by the policies of the facility.
- Must be able to read, write, speak and understand the English language.
- Must possess the ability to make independent decision when circumstances warrant such action.
- Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
- Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult residents.
- Follows written and oral instructions.
WORK ENVIRONMENT:
- Works in resident areas, office areas and throughout the facility.
- Moves intermittently during working hours.
- Is subject to frequent interruptions.
- Works beyond normal working hours on weekends and holidays, when necessary.
- Subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
- Subject to injury from falls, burns from equipment, odors and is exposed to dust, disinfectants, hazardous chemicals, tobacco smoke, and other air contaminants.
- Subject to hostile and emotionally upset residents, family members, personnel, visitors, or others.
- Subject to exposure to infectious waste, diseases, and conditions, including Tuberculosis and the AIDS and Hepatitis B viruses.
PHYSICAL AND SENSORY REQUIREMENTS (with or without the aid of mechanical devices):
- Possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of the position can be fully met.
- Operate computer, cellular telephone and facility telephone and paging systems.
- Repetitive hand motion. Minimal lifting and carrying requirements.
- Assist in the evacuation of residents during emergency situations.
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Tuition reimbursement
- Vision insurance
Work Location: In person
