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Administrative Support Intern

Penn State University -
University Park, PA

Apply Now

Job Details

Part-time

Qualifications

Customer communication
Confidential information handling
Productivity software

Full Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Engineering Services Office in the Applied Research Laboratory at Penn State is seeking a self-motivated, positive, customer service oriented and quality conscious Administrative Support Intern to join our Facilities Operations & Maintenance team. ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC).

This will be a year-round position. You will work up to 20 hours per week during the semester, and up to 40 hours a week during the summer.

You will:

Answer phones and greet visitors
Assist with assigning, closing, and commenting on facilities work orders
Scan documents for purchasing and travel expense reconciliation
Update building door cores
Verify key inventory and records
Deliver items, such as paper, keys, etc., as requested
Assist Trades as requested
Assist in reorganization of computer shared folders

Required skills and experience include:

Familiarity with Microsoft Office
Interest in learning job related software
Success in effectively working in an office environment that utilizes diverse communication and organizational skills
Professionalism with a high commitment to customer service
Ability to take initiative and effectively manage time, prioritize, and problem solve
Excellent interpersonal and communication skills
Demonstrated ability to exercise discretion and confidentiality

Preferred skills and experiences include:

SIMBA, Confluence, Workday, and SAP Concur
Active government security clearance

The successful candidate will work up to 20 hours/week during the fall and spring semesters and 40 hours/week over the summer.

This is a paid internship located fully on-site in State College, PA; relocation and housing are not provided.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Notice regarding employment at the Applied Research Laboratory (ARL):
Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State Policies

Hotlines

Apply Now

Refine Your Search

administrative support intern jobs in pennsylvania

Administrative Support Intern

Administrative Intern

Marketing/Business Administration Intern (Fall 2026)

Business Analysts /Client Care Intern

Office Intern

Fundraising Operations Intern

Municipal Fall Intern

Food Export Student Intern

Internship -Local Government Administration

Office Administrator & Funeral Attendant/Intern

Student Worker - Desk Attendants Academic Year 2026-2027

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I want to receive the latest job alert for administrative support intern in pennsylvania

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APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

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