Top 14 Administrative manager Jobs in Pensacola, Fl

Office Manager
VALCOURT EXTERIOR BUILDING SERVICES OF FLORIDA L C —Pensacola, FL
- Full-time
- Spanish
- Microsoft Outlook
- English
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Office Manager - Som Pensacola
Somer Pensacola —Pensacola, FL
- $48,000 - $62,000 a year
- Email
- Background check
- School experience
- Public speaking
- Health savings account
- Health insurance
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Marina Administrative Manager
Suntex Marina Investors, LLC —Pensacola, FL
- Weekends as needed
- 5 years
- English
- Mid-level
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Administration Supervisor
BR Management —Pensacola, FL
- $49,274.22 - $52,000.00 a year
- Full-time
- Research
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
6d
OFFICE MANAGER/BOOKKEEPER-COMMERCIAL ROOFING
Edwards Roofing Co. Inc. —Pensacola, FL
- $55,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
2d
Operations Office Manager
EMR USA Metal Recycling —Pensacola, FL
- $23 - $26 an hour
- Full-time
- Background check
- Computer literacy
- Pass drug screening
- Health insurance
- Employee assistance program
Quick Apply
Executive Assistant/Office Manager
CDAC Behavioral Healthcare, Inc. —Pensacola, FL
- $41,600 a year
- Full-time
- Background check
- Writing skills
- Mid-level
- AD&D insurance
- Health insurance
Quick Apply
5d
DEPARTMENT MANAGER ($2-$50M) - ADMINISTRATION MGR/TIMEKEEPING/ ACCOUNTING FUNCTIONS
Navy Exchange Service Command —Pensacola, FL
- From $48,000 a year
- Full-time
- Merchandising
- Mid-level
- Administrative experience
11d
Assistant Dental Office Manager
Aspen Dental —Gulf Breeze, FL
- $20 - $24 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
4d
Finance and Data Manager
Manna Food Bank, Inc. —Pensacola, FL
- $21 an hour
- Weekends as needed
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Retirement plan
Quick Apply
Front Office Manager
MARUTI HOSPITALITY LLC —Orange Beach, AL
- Overtime
- Mid-level
- Hotel
- Supervising experience
- Health insurance
- Paid time off
Quick Apply
Front Desk Manager
Holiday Day Inn Express on the Beach —Orange Beach, AL
- From $43,000 a year
- Full-time
- Bilingual
- Background check
- Hospitality
- Health insurance
- Dental insurance
Quick Apply
7d

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Office Manager - Som Pensacola
Somer Pensacola —Pensacola, FL
Greet visitors, manage incoming calls, and direct inquiries with professionalism and enthusiasm. This vital role offers an exciting opportunity to contribute to…
$48,000 - $62,000 a year
Quick Apply

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Dental Office Manager/Receptionist
Sawmill Dental Care —Columbus, OH
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Office Manager
Peak Retirement Planning, Inc. —Columbus, OH
Answer and direct phone calls with clarity and courtesy. Perform administrative tasks including scanning, data entry, and preparing paperwork.
$60,000 - $90,000 a year
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12d

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administrative manager jobs near pensacola, fl

Office Manager

VALCOURT EXTERIOR BUILDING SERVICES OF FLORIDA L C
Pensacola, FL

Quick Apply

Job Details

Full-time

Qualifications

Confidential information handling
Microsoft Outlook
Accounts receivable management
Spreadsheets
Purchase order management
High school diploma or GED
Invoice payment processing
Payroll record maintenance

Full Job Description

Position Summary

The Office Manager supports the daily administrative and operational needs of a commercial specialty contracting branch focused on waterproofing, façade restoration, concrete repair, and building-envelope services.

This role works closely with the General Manager, Operations Manager, Project Managers, field teams, accounting, clients, vendors, and subcontractors. The Office Manager is responsible for maintaining organized office processes, supporting project documentation, coordinating administrative activities, and ensuring timely communication across the branch.

Key Responsibilities

Manage daily office operations and administrative workflows.
Support Project Managers and field teams with project documentation, scheduling, and communication.
Prepare and maintain contracts, purchase orders, subcontractor documents, certificates of insurance, permits, and project files.
Assist with billing, invoicing, accounts payable, accounts receivable, and collections follow-up.
Track employee timecards, payroll information, expenses, and job-cost documentation.
Coordinate vendor, subcontractor, and supplier documentation.
Maintain accurate employee, client, project, and compliance records.
Assist with onboarding, training coordination, and general HR administration.
Answer phones, manage correspondence, schedule meetings, and support office visitors.
Order office and field supplies and maintain inventory records.
Support safety documentation, incident records, and training records.
Prepare reports, spreadsheets, and branch updates for management.
Help maintain a professional, organized, and responsive office environment.

Required Skills and Qualifications

Strong organizational, communication, and administrative skills.
Ability to manage multiple priorities in a fast-paced construction environment.
Experience supporting project management, operations, accounting, or field teams.
Familiarity with billing, invoicing, purchase orders, payroll, and job-cost documentation.
Proficiency with Microsoft Word, Excel, Outlook, and office management systems.
Strong attention to detail and ability to maintain confidential information.
Construction, commercial services, or specialty contracting experience preferred.
Bilingual English and Spanish communication skills are a plus.

Education and Experience

High school diploma or equivalent required.
Associate or bachelor’s degree preferred.
Minimum of three years of office administration, construction support, or related experience preferred.
Experience with construction accounting or project management software is a plus.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 20 pounds at times.
Occasional travel to jobsites or branch locations may be required.

This job description is not intended to contain a comprehensive listing of all duties or responsibilities required of the employee. Duties and responsibilities may change at any time, with or without notice.

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Refine Your Search

administrative manager jobs in pensacola, fl

Office Manager

Office Manager - Som Pensacola

Marina Administrative Manager

Administration Supervisor

OFFICE MANAGER/BOOKKEEPER-COMMERCIAL ROOFING

Operations Office Manager

Executive Assistant/Office Manager

DEPARTMENT MANAGER ($2-$50M) - ADMINISTRATION MGR/TIMEKEEPING/ ACCOUNTING FUNCTIONS

Assistant Dental Office Manager

Finance and Data Manager

Front Office Manager

Front Desk Manager

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