Top 42 Administrative assistant Jobs in Pensacola Fl

Administrative Assistant
Sunchase Companies —Pensacola, FL
- $45,000 - $55,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Administrative Assistance
Visit Pensacola, Inc. —Pensacola, FL
- Word processing
- Computer literacy
- Writing skills
Administrative Assistant
FirstService Residential —Perdido Key, FL
- $20 - $24 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Will Rentschler - State Farm Agent —Pensacola, FL
- $40,000 - $70,000 a year
- Full-time
- High school
- Office
- Communication skills
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant I
Universal Engineering Sciences —Pensacola, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Shop Invoice & Administrative Assistant
CRC TRANSPORT LLC —Pensacola, FL
- $18 - $30 an hour
- Full-time
- Mid-level
- Microsoft Office
- Administrative experience
- Dental insurance
- 401(k)
Quick Apply
Admin Assistant/Dispatcher
Acme Barricades —Pensacola, FL
- English
- Mid-level
- Office
- Health insurance
- Dental insurance
Receptionist - State Farm Agent Team Member
John Kizziah - State Farm Agent —Pensacola, FL
- $38,000 - $65,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Office Operations Assistant Internal Medicine
Ascension —Pensacola, FL
- Full-time
- Internal Medicine
- High school diploma or GED
- 1 year
- Disability insurance
- Health insurance
Medical Administrative Assistant
United Spine & Pain —Pensacola, FL
- $15 an hour
- Full-time
- Background check
- HIPAA
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
1d
ADMINISTRATIVE ASSISTANT II - 43000864
The State of Florida —Pensacola, FL
- $36,498 a year
- Bilingual
- Background check
- Microsoft Excel
- Paid holidays
- Health insurance
4d
Administrative Support Specialist
One Federal Solution —Pensacola, FL
- Full-time
- Microsoft Outlook
- 11+ years
- English
Quick Apply
Accounting Assistant
Northwest Florida Professional Baseball, LLC —Pensacola, FL
- $20 an hour
- Full-time
- Microsoft Outlook
- Office
- Finance
Quick Apply
10d
OPS Office Assistant - Pool
University of West Florida —Pensacola, FL
- $15 - $23 an hour
- Temporary
- Office
- High school diploma or GED
- University
Administrator
Southern Tire Mart —Pensacola, FL
- Overtime
- 18 years or older
- Pass drug screening
- Office
- Health insurance
- Dental insurance
Quick Apply
Project Administrator
HEALTHEON INC —Gulf Breeze, FL
- Online Application
- Research
- Office
- Administrative experience
Cemetery Admin Specialist
US National Cemetery Administration —Pensacola, FL
- $50,460 - $65,599 a year
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
5d
Executive Assistant
Baptist Health Care, Inc. —Pensacola, FL
- Full-time
- Background check
- Research
- Mid-level
Quick Apply
Electrical Office Administrator
Coastal Electric and Solar Inc. —Pensacola, FL
- $16 - $18 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
Quick Apply
6d
Business Assistant I
Comfort Dental Care & Orthodontics - Pensacola —Pensacola, FL
- $16 - $20 an hour
- Full-time
- Dental office
- Basic math
- HIPAA
Quick Apply

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Administrative Assistant

Sunchase Companies
Pensacola, FL

Quick Apply

Job Details

Full-time
$45,000 - $55,000 a year

Benefits

Health insurance
Paid time off
Life insurance

Qualifications

Meeting minutes
Report preparation
Google Workspace
Stakeholder engagement
Correspondence management
Confidential information handling
Office activity coordination
Microsoft Outlook
Project documentation
Spreadsheets
Filing
Executive administrative support
Employee relationship building
Mid-level
Improving operational efficiency
Bachelor's degree in business administration
Client database systems
Financial records management
Video conferencing software
Financial record maintenance
Organizational skills
Meeting facilitation
Business Administration
Video conferences (communication methods)
Office management
Managing executive calendars
Business
Associate's degree
Leadership
Physical document handling

Full Job Description

About Sunchase Companies

Sunchase Companies, led by Kyle McGee and Jeremy Johnson, is a premier Gulf Coast real estate investment, development, and management firm. With decades of combined experience, our team specializes in multifamily syndication, residential property management, and commercial real estate strategies designed to enhance communities and deliver lasting value. Guided by our mission to create growth opportunities, Sunchase Companies is shaping the future of Florida and Alabama’s residential and commercial landscapes.

Support Growth. Create Organization. Help Build a Legacy.

Sunchase Companies is a real estate investment, development, and operating company focused on acquiring, renovating, developing, and operating multifamily communities throughout the Gulf Coast.

As our company continues to grow, we're looking for an Administrative Assistant to support our Chief Investment Officer and help keep the Sunchase Team operating efficiently. This role is ideal for someone who enjoys bringing order to complexity, managing details with precision, and creating systems that allow others to perform at their highest level.

This is an opportunity to work alongside company leadership, gain exposure to commercial real estate investing and development, and play an important role in supporting the continued growth of Sunchase Companies.

The Role

The Administrative Assistant will provide administrative and organizational support to the Chief Investment Officer (CIO). This individual will coordinate schedules, organize documentation, prepare meeting materials, and assist with the daily administrative needs of the Sunchase Team.

Reporting directly to the CIO, this person will become a trusted resource responsible for ensuring administrative operations run smoothly while maintaining professionalism, discretion, and exceptional attention to detail.

Key Responsibilities

Manage the CIO's calendar by coordinating meetings, appointments, and internal team schedules.
Coordinate meetings with investors, lenders, vendors, consultants, and internal team members.
Organize meeting logistics, conference rooms, and virtual meeting platforms.
Prepare correspondence, reports, presentations, and other business documents.
Maintain organized digital and physical filing systems for investment and project documentation.
Prepare meeting agendas, supporting materials, and presentation packets.
Record meeting notes when requested and track follow-up action items.
Assist with incoming communications and draft routine correspondence.
Serve as a professional point of contact for internal and external stakeholders.
Maintain confidential investment, financial, and project records.
Assist with departmental events, training sessions, and special projects.
Help maintain contact databases, project tracking systems, and administrative resources.

What Success Looks Like

Within the first 12 months, this individual will:

Become the trusted administrative partner to the Chief Investment Officer.
Create efficient systems that improve organization across the Sunchase Team.
Ensure meetings, documentation, and communications are consistently organized and well executed.
Anticipate administrative needs before they become problems.
Build strong relationships across departments while maintaining exceptional professionalism and confidentiality.

Qualifications

Associate's degree preferred; Bachelor's degree in Business Administration or a related field is a plus.
2–4 years of administrative assistant, office management, or similar experience.
Strong proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace.
Excellent organizational, time management, and multitasking skills.
Strong written and verbal communication abilities.
High attention to detail and ability to manage multiple priorities simultaneously.
Ability to maintain confidentiality and professionalism at all times.
Experience supporting finance, real estate, investment, or professional services teams is preferred.

Compensation & Benefits

Sunchase Companies is committed to attracting exceptional talent and offers a competitive compensation package based on experience and qualifications.

Benefits May Include:

$45,000 - $55,000
Performance-Based Bonus Opportunity
Health Insurance and Life Insurance
Paid Time Off
Professional Development Opportunities

Why Sunchase

This is more than an administrative role.

It's an opportunity to become a trusted member of a growing real estate and investment company, work alongside experienced leadership, and help create the organization and structure that supports meaningful growth.

If you're someone who takes pride in creating order, solving problems, and helping others succeed, we'd love to hear from you.

The pay range for this role is:
45,000 - 55,000 USD per year(Government Street Office)

Quick Apply

Refine Your Search

administrative assistant jobs in pensacola fl

Administrative Assistant

Administrative Assistance

Administrative Assistant

Receptionist - State Farm Agent Team Member

Administrative Assistant I

Shop Invoice & Administrative Assistant

Admin Assistant/Dispatcher

Receptionist - State Farm Agent Team Member

Office Operations Assistant Internal Medicine

Medical Administrative Assistant

ADMINISTRATIVE ASSISTANT II - 43000864

Administrative Support Specialist

Accounting Assistant

OPS Office Assistant - Pool

Administrator

Project Administrator

Cemetery Admin Specialist

Executive Assistant

Electrical Office Administrator

Business Assistant I

I want to receive the latest job alert for administrative assistant in pensacola fl

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Support Growth. Create Organization. Help Build a Legacy.

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Why Sunchase

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