Finance Assistant
Full Time (40 hours per week)
We are seeking a person who is enthusiastic, resourceful, very detail oriented and displays a positive attitude to become part of our team. The successful applicant must have the ability to effectively communicate with vendors and staff. In addition, the applicant has to be able to organize and prioritize work, be able to multi-task duties, and have experience in customer service.
Qualifications: High school diploma, and minimum of (1) year or an equivalent combination of education, training and experience in bookkeeping and administrative assistant work. Applicant must be proficient with accounts payables, purchase orders, typing, data entry, and using Microsoft Office Excel and Word applications.
Work hours: 40 hours a week, Monday through Friday - 7:30 a.m. to 4:00 p.m. - Currently, no remote hours available
Work requires moderate physical effort including prolong sitting and standing, and some lifting.
Pay range: $25.66 to $39.31 per hour
The Library offers a comprehensive benefit package for this position.
Date of reposting: July 23, 2026 - open until filled
PLEASE DO NOT CONTACT THE LIBRARY REGARDING THE STATUS OF YOUR APPLICATION
Position Title: Finance Assistant
Department: Administration
Grade: 19
Reports To: Fiscal Officer
FLSA Status: Non-Exempt
Positions Supervised: None
Last revision: March 21, 2023
POSITION SUMMARY
Euclid Public Library is committed to our mission of Excellence, Professionalism and Learning so, that we can live our vision of being the gem of the community. While always supporting our values of literacy, creativity, innovation, customer service, respect, collaboration and fiscal responsibility. The Finance Assistant is responsible for accomplishing this mission by preparing and processing checks for vendors and assisting with other department duties.
POSITION DUTIES
FINANCE ASSISTANT
* Assists Fiscal Officer with balancing monthly reports and year-end activity
- Assists with bank reconciliations and payroll data, as needed
- Attends meeting and serves on internal committees, as requested
- Balances account journals monthly and notifies Fiscal Officer of any discrepancies
- Verifies Circulation Department register activity and prepares daily bank deposit(s) in the absence
of the Deputy Fiscal Officer
- Maintains and increases knowledge and skills through attendance at meetings, conferences, training
seminars and in-service training sessions
- Participates in strategic planning process
- Posts expenses to appropriate account journals
- Posts journal data to general ledger and submits to Fiscal Officer
- Prepares and maintains miscellaneous records and reports
- Processes and maintains independent contractor information such as W9 & OPERS forms
- Prepares correspondence, as needed
- Verifies requisitions for accuracy
- Prepares and manages purchase orders
- Prepares and ensures accuracy of checks written to vendors
- Prepares and ensures accuracy of electronic payments
- Ensures Library credit card is used according to Library policy and procedures
- Updates status of accounts daily
- Provides weekly purchase order, financial, and program speaker updates to managers & supervisors
- Performs additional duties and assignments, as needed or requested
ADMINISTRATIVE & HUMAN RESOURCES ASSISTANT
* Manage employee personnel files from creation to microfilming
- Assist with annual cash reconciliation and biennial audit preparation
- Assists Fiscal Officer and Director in the records retention process
- Maintains electronic employee human resources and benefit databases
- Assists with the preparation of Board packets in the absence of the Executive Assistant
QUALIFICATIONS
Education, Training and/or Experience
- High school diploma
- Minimum of one (1) year of bookkeeping experience or an equivalent combination of education,
training and experience.
Knowledge, Skills, Abilities and Personal Characteristics
- Ability to maintain confidentiality and use appropriate judgment in handling information and
records
- Ability to manage multiple tasks and assignments, meet deadlines, and anticipate needs of the Fiscal
Officer
- Ability to work independently with general direction
- Ability to write business correspondence using correct spelling, grammar and punctuation
- Accurately copy and record figures
- Ability to tactfully and effectively communicate and work with customers and staff in a personable
and professional manner
- Ability to interact with persons of various social, cultural, economic and educational backgrounds for
the purpose of providing professional, courteous, and prompt service.
* Proficient with online resources; including e-mail and online operating systems*
- Experience with strategic planning process
- Knowledge of the American Library Association Bill of Rights
* Knowledge of Core Competencies required for position*
* Knowledge of Health and Safety requirements*
- Add, subtract, multiply and divide whole numbers; calculate fractions and percentages
* Department policies and procedures*
- Develop and maintain effective working relationships with the Fiscal Officer, Deputy Fiscal Officer and
other co-workers
- Maintain accurate and complete accounts
- Operate office machines (e.g. calculator, photocopier, fax, postage meter, shredder)
- Prepare accurate and concise reports
- Prepare final copy from draft or dictation
- Proficient with Microsoft Office applications
* Understanding of patron confidentiality requirements and ethics responsibilities under Ohio law*
- May be acquired after hire
PHYSICAL DEMANDS
Nature of work requires the ability to sit and use a computer for extended periods and operate standard office equipment. Requires ability to communicate and exchange information, collect, compile and prepare work documents, set up and maintain work files.
WORKING CONDITIONS
Work performed in a general library/office environment. Occasional day and overnight travel by air or automobile will be required for meetings and conferences. Position requires periodic participation and attendance at events and meetings. This position description is not intended to be a complete list of all responsibilities, skills or working conditions associated with this position and is subject to review and change at any time in accordance with the needs of Euclid Public Library. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a position, duties and responsibilities that may be inherent, reasonably required for its performance, or required due to the changing nature of the position shall also be considered part of the position holder’s responsibility.
