Job Summary
We are seeking a dynamic and highly organized Executive Operations & Family Office Manager to oversee the daily operations of a private residence and family office. This role offers an exciting opportunity to manage household functions, coordinate personal and professional schedules, and ensure seamless execution of household and business activities. The ideal candidate brings exceptional organizational skills, a proactive attitude, and a passion for delivering outstanding service in a private residence setting. You will serve as the central point of contact for household staff, vendors, advisors, and family members — managing both business and personal logistics while maintaining the highest level of confidentiality and discretion.
Duties:
· Manage executive and personal calendars, meetings, and correspondence
· Coordinate domestic and international travel, including personal vacation planning
· Oversee household staff (housekeeper, nanny, driver, chef) and household operations
· Manage family calendars, appointments, and day-to-day logistics
· Act as liaison with vendors, contractors, attorneys, accountants, and advisors
· Oversee home maintenance, renovations, and property upkeep
· Handle bill payment, expense tracking, and document/insurance organization
· Plan events, executive projects, and special occasions (including gift purchasing)
· Manage vehicle registrations, maintenance, and transportation logistics
· Provide concierge services and support personal errands/projects
· Oversee general office management
· Handle special projects and confidential/sensitive communications with minimal supervision
Requirements:
· Proven experience in personal assistant, executive assistant, or private residence/family office management, with a focus on household operations and staff supervision
· Strong background in event planning, household management, and property oversight within private residences or luxury hospitality environments
· Excellent organizational and multitasking skills with strong attention to detail
· Experience in residential cleaning, housekeeping management, laundry services, cooking, and/or childcare support preferred
· Valid driver's license with driving experience; comfortable managing transportation logistics for family members
· Exceptional customer service skills with a discreet, trustworthy approach to confidential information
· Ability to supervise household staff effectively while fostering a positive team environment
· Proficiency in administrative tasks: calendar management, vendor coordination, and communication with external service providers
· Strong time management and flexibility to adapt to shifting priorities in a fast-paced environment
· Willingness to be available outside normal business hours when necessary
Join us in creating an organized, welcoming environment where excellence is the standard! This is a unique opportunity to work closely with a discerning family, applying a broad skill set across both household operations and executive/business support — delivering exceptional service with energy, discretion, and professionalism.
Pay: $60,000.00 per year
Experience:
- Executive administrative support: 3 years (Required)
License/Certification:
Ability to Commute:
- Weslaco, TX 78596 (Required)
Work Location: In person
