Top 112 Event coordinator Jobs in Philadelphia Pa

Vendor Relations Coordinator
A Taste of Your Town, LLC —Broomall, PA
- $40,000 - $50,000 a year
- Weekends as needed
- Google Workspace
- Customer service
- Research
Quick Apply
Event Manager Weddings - Cescaphe
Cescaphe Event Group —Philadelphia, PA
- $55,000 - $65,000 a year
- Full-time
- Hospitality
- Mid-level
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Senior Event Producer
FMP Media Solutions —Harleysville, PA
- $90,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid time off
- 401(k) matching
Quick Apply
Philadelphia Event Specialist
Booster Enterprises Inc —West Chester, PA
- Part-time
- Background check
- In-person
- Communication skills
- Opportunities for advancement
Quick Apply
Program Coordinator
Lutheran Children & Family Services —Philadelphia, PA
- $23 an hour
- Full-time
- 5 years
- Supervising experience
- Contracts
- Tuition reimbursement
- Paid time off
Quick Apply
Events Manager
Marriott International, Inc —Philadelphia, PA
- $66,713 - $91,000 a year
- Full-time
- Mid-level
- Hotel
- High school diploma or GED
4d
Member Events Coordinator
FITLER CLUB LLC —Philadelphia, PA
- Entry level
- Paid parental leave
- Disability insurance
Quick Apply
Senior Events Manager
Marriott International, Inc —Philadelphia, PA
- $85,000 - $109,000 a year
- Full-time
- No experience needed
- Mid-level
- Hotel
12d
Event Operations Concierge
Marriott International, Inc —Philadelphia, PA
- $24.38 an hour
- Full-time
- Hotel
- High school diploma or GED
- 1 year
Manager, Event Production
Free Library of Philadelphia —Philadelphia, PA
- $58,000 - $65,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Junior Event Producer
RTM Business Group —Philadelphia, PA
- $50,000 - $70,000 a year
- Full-time
- Hybrid work
- Research
- Office
- Bachelor's degree
- Commuter assistance
- Health insurance
Quick Apply
Event Planner
Villanova University —Villanova, PA
- $57,200 - $71,500 a year
- Weekends as needed
- Writing skills
- Mid-level
- University
- Tuition reimbursement
- Paid time off
Special Events Assistant
Toussaint Productions —Philadelphia, PA
- $24 - $25 an hour
- Part-time
- Remote
- Travel
- Communication skills
- Entry level
- Travel reimbursement
- Flexible schedule
Quick Apply
Event Planning Manager
Sheraton Philadelphia University City Hotel —Philadelphia, PA
- Full-time
- Background check
- Word processing
- Pass drug screening
- Health insurance
- Dental insurance
LN Concerts, Production Coordinator
Live Nation —Philadelphia, PA
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
3d
Hospitality / Production Runner
Live Nation —Philadelphia, PA
- Part-time
- High school diploma or GED
- Driver's License
- Organizational skills
Private Dining Coordinator
McCormick & Schmicks —Philadelphia, PA
- High school diploma or GED
- 1 year
- Entry level
- Paid time off
- Employee discount
8d
Marketing & Events Coordinator
JoyFul Films —Philadelphia, PA
- Email
- Remote
- Writing skills
- Mid-level
- Communication skills
Event Sales Coordinator
Drexel University —Philadelphia, PA
- $21.71 - $32.57 an hour
- Part-time
- Hybrid work
- Mid-level
- Ability to lift 50 pounds
- University
3d
Conference Administrator, CES
Temple University —Philadelphia, PA
- $36,600 - $45,000 a year
- Full-time
- Remote
- Background check
- Microsoft Excel
- Management
- Paid holidays
- Health insurance
3d

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event coordinator jobs near philadelphia pa

Vendor Relations Coordinator

A Taste of Your Town, LLC
Broomall, PA

Quick Apply

Job Details

Full-time
$40,000 - $50,000 a year

Qualifications

Vendor relationship building
Google Workspace
Sourcing
Customer service
Records management
Attention to detail

Full Job Description

A Taste of Your Town, LLC

Position Overview

A Taste of Your Town, LLC is seeking a highly organized, outgoing, and detail-oriented Food Vendor Coordinator to support our growing portfolio of food festivals and community events. This role is responsible for sourcing and managing food vendors, ensuring all event requirements and deadlines are met, and providing on-site operational support during events.

The ideal candidate is proactive, communicative, comfortable using social media for outreach, and able to manage multiple vendors and deadlines simultaneously in a fast-paced event environment.

Key Responsibilities

Vendor Outreach & Procurement

Research, identify, and recruit new food vendors for upcoming events
Conduct outreach via phone, email, and social media platforms including Instagram and Facebook
Build and maintain strong relationships with current and prospective vendors
Maintain vendor databases and records

Vendor Administration & Data Entry

Enter and maintain accurate vendor information, applications, contracts, and payment records
Track vendor documentation and ensure records are up to date
Organize vendor files and spreadsheets for internal event management

Permitting & Compliance

Assist vendors with obtaining required Health Department, Fire Department, and City permits
Communicate permitting requirements and deadlines clearly to vendors
Coordinate with local municipalities and agencies as needed
Ensure all vendor compliance documents are submitted before events

Vendor Communication & Deadline Management

Ensure vendors meet all required deadlines, including:

Menu submissions
Booth fee payments
Permit submissions
Staff lists
Insurance certificates
Event paperwork
Send reminders and follow-ups to vendors regarding outstanding items
Serve as a primary point of contact for vendor questions and support

Social Media & Promotional Support

Monitor vendor participation in event promotion efforts
Ensure vendors are actively promoting events on their social media accounts
Encourage vendor engagement and cross-promotion to increase event attendance

Event Day Operations

Check vendors in on-site during event setup
Verify vendor placement and operational readiness
Ensure vendors follow event protocols, safety guidelines, and operational procedures
Assist with resolving vendor-related issues during events
Coordinate with event staff and management to ensure smooth operations

Qualifications

Strong communication and interpersonal skills
Excellent organizational and multitasking abilities
Comfortable using social media platforms for outreach and engagement
Proficient in Google Workspace and/or Microsoft Office
Ability to work independently and in a team environment
Detail-oriented with strong follow-up skills
Ability to work flexible hours, including weekends and event days
Previous experience in event coordination, hospitality, food festivals, or vendor management is preferred

Preferred Skills

Experience working with permits or regulatory compliance
Familiarity with Google Sheets or CRM systems
Customer service and conflict resolution experience
Knowledge of food truck or food festival operations is a plus

Compensation & Schedule

Part-time or Full-time opportunities available
Compensation based on experience
Opportunity for growth within a fast-growing event company

About A Taste of Your Town, LLC

A Taste of Your Town, LLC produces exciting food festivals and community events that bring together local food vendors, small businesses, and communities through memorable culinary experiences. We are passionate about supporting local businesses while creating high-energy, well-organized events for attendees and vendors alike.

Pay: $40,000.00 - $50,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

event coordinator jobs in philadelphia pa

Vendor Relations Coordinator

Event Manager Weddings - Cescaphe

Senior Event Producer

Philadelphia Event Specialist

Program Coordinator

Events Manager

Member Events Coordinator

Senior Events Manager

Event Operations Concierge

Manager, Event Production

Junior Event Producer

Event Planner

Special Events Assistant

Event Planning Manager

LN Concerts, Production Coordinator

Hospitality / Production Runner

Private Dining Coordinator

Marketing & Events Coordinator

Event Sales Coordinator

Conference Administrator, CES

I want to receive the latest job alert for event coordinator in philadelphia pa

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