A Disbursement Loan Administrator I is responsible for managing a moderate to complex commercial construction loan portfolio and reviewing CRE construction due diligence, loan documents and draw packages in accordance with credit policy requirements for risk management, with responsibility for protecting the Bank’s interest through proper documentation, ensuring all approved
terms and conditions are properly implemented throughout the administration of the construction loan and the accompanying draws.
Responsible for the review transaction processing of moderate to complex commercial construction loans and draw packages (CRE, multifamily, healthcare, industrial, retail, etc.) in accordance with the organization’s workflow, ensuring regulation, policy, and procedures/ practices are followed.
Actively participate in collaboration projects and/or teams within division and across departments as needed.
Monitor loans in process, maintain pipeline reports regularly and maintain an active role in team meetings.
Monitor, collect, and review required due diligence items as applicable
Engage and coordinate third party consultants for cost reviews and/or site inspections and ensure timely delivery of reports
Coordinate receipt of borrower draw request packages, review for accuracy and process funding in accordance with bank
guidelines and documented disbursement requirements.
Work in partnership with Relationship Managers (RMs), Underwriters, Loan Administrators and other Bank associates as primary liaison with customers, inspectors, and title company representatives as the loan closes and during all phases of construction until the project is complete and the construction loan is fully disbursed.
Work in partnership with deal team to review and analyze land surveys, construction contracts, construction schedules, environmental assessments, project cost reviews, building inspection reports, etc., to ensure all construction draws are funded in accordance with the required guidelines
Maintain loan files and draw files with sufficient documentation for third-party review and prepare files for timely audits
Analyze proposed construction budgets to ensure all appropriate project-related costs and sources of funds are accounted for
Analyze the final settlement statement and/or internal disbursement summary to confirm all fees paid at closing are included in
the construction budget and the construction budget remains in balance at closing and throughout the construction loan term
Analyze and reconcile construction draw requests, including recommending approval of the funding draws and obtaining all
required approvals
Analyze and review monthly site inspections and title endorsements, as applicable, to assess and identify project risks
Create and maintain a bank budget for tracking all construction draws and interest reserve advances in the form of an excel
document or construction loan management system.
Practice clear and open communication with customers and internal partners via telephone, email, and in person during all phases of the draw process
Monitor and manage interest reserve budgets and payments until the budget is fully disbursed
Other responsibilities as assigned
All associates are responsible for completing internal controls as part of performing their assigned duties. Internal control responsibilities are established in various policies, procedures, and documents, including the Code of Conduct.
Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes.
Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.
Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.
May be asked to coach, mentor, or train others and teach coursework as subject matter expert.
Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words.
Takes personal initiative and is a positive example for others to emulate.
Embraces our vision to become “Business Bank of Choice”
May perform other duties as assigned.
About You:
High school diploma or GED (preferred)
2 years — of experience in commercial real estate, construction loan administration, or a related field, including project management/management experience (Required)
1-2 years — Title and escrow experience (Preferred)
Developing knowledge of all operational systems, procedures, construction guidelines, and/or services supported by the Bank’s Commercial Real Estate Services Department
Knowledge of title, escrow, survey, and loan documentation preparation
Organizational and project management skills
Strong computer skills, including using Precision, AccuDraw (or similar construction draw monitoring software), PowerPoint, Excel, and creating links and fillable PDF documents
Building technical expertise in construction draw administration functions
Knowledge of commercial real estate finance procedures, documentation, accounting, processes, procedures, and data systems
Well-developed customer relations skills
Excellent verbal and written communications skills
Detail-oriented
Ability to effectively multi-task and maintain a high level of organization
Knowledge of accounting principles and loan accounting systems
Travel Requirements
The pay range for this role is $27.75 - $37.00.
The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.
Primary Location: Ability to work fully onsite at posted location(s).
2155 W Pinnacle Peak Rd Phoenix AZ 85027
Our Benefits:
We are proud to offer a competitive total rewards package including base wages and comprehensive benefits.
We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.
Our Commitment to Diversity:
Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: [email protected] .
To Staffing and Recruiting Agencies:
Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.
