What You’ll Do:
- Processes discipline packets
- Types, copies, logs and serves employee Pre-Disciplinary Conference Notices
- Manages hearing schedule
- Distributes Pre-disciplinary packets
- Completes confidential documents/materials
- Maintains database for grievances filed by unions and exempt employees
- Responsible for preparing correspondence and reports from rough draft /dictation
- Composes and types correspondence
- Screens incoming calls and responds to inquiries
- Assigns grievance numbers
- Maintains grievance files
- Handles grievance communication between management and unions and employees
- Tracks union leave
- Compiles data related to collective bargaining and negotiations
- Assists employee equal opportunity (EEO) staff with hearings and reports
- Compiles information for position statements for EEO complaints
- Assist Correctional Warden Assistant 2 and acts as back-up to Wardens Administrative Professional 4
- Opens, logs and distributes mail, answers phones, greets visitors, files, and maintains inventory of supplies/orders as needed
- Prepares records retention and disposal schedules and monitors record transfers
- Collects, correlates/mails monthly reports
- Substitutes as Warden’s secretary
- Assist committees (e.g., local control, publication screening, etc.)
- Coordinates daily workflow of assigned area(s)
- Revises content of manuals and notebooks, maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions
- Performs other duties as required
Why Work for the State of Ohio
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
- Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
- Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills: Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management
Application Procedures:
In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)
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When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
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We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.
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You can check the status of your application by signing into your profile on this website.
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We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
Pre-Employment Drug Testing:
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.
Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
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Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
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Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
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Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
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Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.
ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
