Top 9 Administrative assistant Jobs in Pine Bluff, Ar

Administrative Assistant - Advertising & Promotion
City of Pinebluff —Pine Bluff, AR
- $38,000 - $45,000 a year
- Email
- Merchandising
- Mid-level
- Office
Quick Apply
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University of Arkansas —Pine Bluff, AR
- Full-time
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- Full-time
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Terrestris Global Solutions —Jefferson, AR
- $15.40 - $20.49 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Retirement plan
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Administrative Assistant - Advertising & Promotion

City of Pinebluff
Pine Bluff, AR

Quick Apply

Job Details

Full-time
$38,000 - $45,000 a year
11 days ago

Qualifications

Sage
Merchandising
Executive administrative support
Data management
Document management

Full Job Description

POSITION DETAILS

Position Title: Administrative Assistant
Position Type: Full-time
Reports To: Executive Director
Classification: Exempt
Salary Range: $38,000-$45,000 annually

POSITION SUMMARY

The Administrative Assistant provides essential clerical, financial, and operational support to the Pine Bluff Advertising and Promotion Commission. Reporting directly to the Executive Director, this role ensures smooth day-to-day office operations, maintains precise financial and tax records, manages promotional inventory, and acts as a welcoming representative for visitors and tourism initiatives.

KEY DUTIES AND RESPONSIBILITIES

Financial & Tax Administration

Tax Collection & Monitoring: Manage A&P tax collections, including processing Gross Receipt Forms, monitoring online tax payments through Neumo software for accuracy, and communicating with new businesses the process for collecting and remitting the tax. Track delinquent businesses, coordinate with the Collector’s Office, and generate necessary correspondence or legal filings for the Jefferson County Circuit Court.
Payment Processing: Accurately receive and record all payments; verify cash payments with the Executive Director and properly notate receipts. Copy checks, complete deposit slips, process bank deposits, and manage batch processing and bank reconciliations.
Accounts Payable & Accounting: Record accounts payable, manage electronic invoices, secure required second signatures on checks, and handle mailing/filing. Maintain Sage accounting software, manage petty cash, set up new vendors (ensuring W-9 compliance), and prepare monthly financial draft reports for the Executive Director.
Tax Compliance & Audits: Process monthly EFTPS payments, file annual sales tax for Pine Bluff merchandise with the Arkansas Department of Finance and Administration, and organize documents for the annual audit.

Office Operations & Commission Support

Daily Routines: Open the main office door daily, check and log phone messages, retrieve and sort mail from the post office box, and route correspondence.
Board & Meeting Administration: Coordinate logistics for Commission meetings, handle official notices, and record, transcribe, and distribute meeting minutes.
Office & Logistics Management: Maintain office equipment, monitor supply inventory, and keep the organizational storage unit structured and accessible.

623 S. Main Street, Pine Buff AR 71601

Ph: 870.534.2121

www.ExplorePineBluff.com

Pine Bluff A&P Commission | Administrative Assistant Job Description

Page 2 of 2

Tourism, Marketing & Event Support

Visitor Services: Welcome office guests, offer information, and directly fulfill visitor information requests via phone and the website.
Data Tracking: Collect, maintain, and report monthly visitor statistics; log local revenue figures into the Tourism Ticker database by the 10th of each month.
Collateral & Merchandise Distribution: Manage the storage and inventory of all promotional items and Pine Bluff merchandise. Coordinate the distribution of rack cards to local museums/attractions and fulfill requests for Arkansas Welcome Centers.
Group & Event Coordination: Assemble promotional welcome bags for incoming groups and help coordinate group tours to regional attractions. Assist with event logistics for A&P obligated events, including booking food trucks and arranging security.
Digital Presence: Maintain the online event calendar and schedule regular updates across official social media channels.

General

Perform other duties as assigned by the Executive Director.

How to Apply: Send your resume to [email protected] or deliver it in person to our office at 623 S. Main Street, Pine Bluff, AR. Resumes must be received by August 19, 2026.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.

Pay: $38,000.00 - $45,000.00 per year

Work Location: In person

Quick Apply

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administrative assistant jobs in pine bluff, ar

Administrative Assistant - Advertising & Promotion

Administrative Specialist II

Customer Service Admin. Assistant

Laboratory Records & Administrative Specialist

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