Top 21 Program assistant Jobs in Pine Bluff, Ar

Administrative Support Specialist
KMRG, LLC —Jefferson, AR
- $26 - $31 an hour
- Full-time
- Microsoft Outlook
- Laboratory experience
- Office
1d
Extra Help Administrative Specialist I Welcome Center Reception
SOUTHEAST ARKANSAS COLLEGE —Pine Bluff, AR
- Part-time
- Computer literacy
- Writing skills
- Basic math
Quick Apply
Laboratory Records & Administrative Specialist
Terrestris Global Solutions —Jefferson, AR
- $15.40 - $20.49 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Retirement plan
Quick Apply
Administrative Specialist II
University of Arkansas —Pine Bluff, AR
- Full-time
- Background check
- Mid-level
- Office
Senior Administrative & Records Specialist
Heartland Consulting —Jefferson, AR
- $58,000 - $78,000 a year
- Full-time
- Mid-level
- Supervising experience
- Continuous improvement
Quick Apply
Project/Program Specialist
University of Arkansas —Pine Bluff, AR
- $55,000 - $60,000 a year
- Full-time
- Background check
- Management
- Office
Assistant Project Manager (Solar Construction-On-Site)
AUI Partners —United States
- Full-time
- Background check
- Construction site
- Pass drug screening
- Health savings account
- Disability insurance
Quick Apply
NH Corps Trail and Program Operations Specialist - Staff
Student Conservation Association, Inc —United States
- $55,000 - $63,000 a year
- Full-time
- Hybrid work
- Carpentry
- CPR Certification
- Management
- 403(b) matching
- Paid parental leave
13d
Project Coordinator-On-Site at US Embassy Beijing (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Management
- Construction site
Quick Apply
Sales Support Specialist
Verified Credentials —United States
- Overtime
- Background check
- Mid-level
- Bachelor's degree
Quick Apply
Product Support Specialist
Valco Companies —United States
- $50,000 - $60,000 a year
- Full-time
- Spanish
- Mid-level
- 3 years
- Health savings account
- Health insurance
Quick Apply
14d
GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Microsoft Excel
- Word processing
Quick Apply

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Extra Help Administrative Specialist I Welcome Center Reception
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The Extra Help - Administrative Specialist I work under general supervision and, will be responsible for greeting visitors, answering phones, taking messages,…
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Administrative Support Specialist

KMRG, LLC
Jefferson, AR

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Job Details

Full-time
$26 - $31 an hour
1 day ago

Qualifications

Microsoft Outlook
Spreadsheets
Zoom
Visio
High school diploma or GED
Video conferencing software
Microsoft Teams
SharePoint
Document viewing software
Webex
Video conferences (communication methods)
Adobe Acrobat
Video conferencing systems operation

Full Job Description

Title: Administrative Support Specialist
Location: Jefferson, AR 70602
Schedule: Full-time, onsite Monday-Friday
Salary: $26 - $31/hr

We are seeking an Administrative Support Specialist to support the U.S. Food and Drug Administration (FDA) at the Arkansas Human & Animal Food Laboratory (ARHAFL) in Jefferson, AR. Your scope of work will include supporting FDA laboratory operations through administrative, document management, records management, and related support services.

This is a full-time opportunity in which we’ll provide competitive pay, job stability, and security.

Apply today!

RESPONSIBILITIES
Document Scanning & Upload Support

Prepare laboratory records and analytical worksheet packages for scanning and conversion
Scan and convert documents into searchable OCR format
Process oversized materials through photocopying or digital photography, as required
Use Adobe Acrobat or equivalent tools to optimize PDF files and reduce file size
Review scanned images for quality, completeness, order, and readability
Upload analytical worksheet packages into LIMS or other designated Government systems
Send document upload notifications to appropriate Government personnel
Store, organize, and maintain electronic files in Government-designated repositories
Search, retrieve, compress, back up, and organize electronic files as needed

Records Management

Organize, box, label, index, and store hardcopy laboratory records
Maintain accurate inventories of electronic and hardcopy records
Barcode records and storage boxes using Government-provided procedures and systems
Retrieve archived hardcopy records when requested by FDA personnel
Move records to designated onsite or offsite storage locations as needed
Routinely lift, move, and handle records boxes weighing up to approximately 15 lbs.
Follow FDA records management procedures, naming conventions, and retention requirements

Records Destruction Support

Support records destruction in accordance with FDA records retention requirements
Perform or coordinate onsite shredding/destruction using Government-provided equipment or services
Ensure records destruction is witnessed by designated Government personnel when required
Maintain accurate records of documents destroyed
Provide destruction records to Government personnel upon request

Administrative Support

Provide administrative support for laboratory operations and document management activities
Schedule internal and external meetings using Microsoft Outlook, WebEx, Teams, Zoom, or similar tools
Attend meetings, record attendance, capture action items, and prepare meeting minutes and agendas
Assist with document preparation using Microsoft Word, Excel, PowerPoint, Project, Visio, and SharePoint
Support timekeeping, budget tracking, travel estimates, and administrative tracking activities
Receive, sort, prioritize, track, and distribute laboratory mail and documents
Enter data into laboratory databases and Government systems
Maintain and organize laboratory libraries, files, and document repositories
Track equipment, supply, chemical, and reagent inventory information
Coordinate purchasing planning, execution, and document management support
Retrieve supplies, reagents, and chemicals from shipping/receiving areas and deliver them to appropriate lab components
Assist with visitor planning, vendor coordination, and other laboratory administrative needs

Training & Compliance

Complete required FDA security, privacy, records management, LIMS, and QMiS training
Fulfill driver/fleet training requirements if required to operate Government vehicles
Follow FDA security, privacy, confidentiality, records management, and facility access requirements
Sign required FDA confidentiality, non-disclosure, and system access documents
Protect non-public Government information and follow all applicable Government procedures
Perform related lab document management, records control, scanning, data entry, inventory, and administrative duties

REQUIRED BACKGROUND

High School Diploma
Must be proficient with Adobe tools, Microsoft Word, Excel, and PowerPoint
Knowledge of SharePoint, Microsoft Outlook, and WebEx

PREFERRED BACKGROUND

Administrative support experience
Records management, document management, or document control experience
Scanning, filing, indexing, or data entry experience
Experience maintaining records, logs, inventories, or tracking spreadsheets
Experience supporting federal, laboratory, healthcare, records, or regulated office environments

LOCATION

Jefferson, AR 70602

TRAVEL

Local travel may be required to move or retrieve records from designated onsite or offsite storage locations

WORK HOURS

Monday–Friday, 40 hours per week

TELEWORK

CLEARANCE

U.S. citizenship required as it supports the U.S. federal government

CLIENT

U.S. Food and Drug Administration (FDA),

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Non-exempt

******************

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Refine Your Search

program assistant jobs in pine bluff, ar

Administrative Support Specialist

Extra Help Administrative Specialist I Welcome Center Reception

Laboratory Records & Administrative Specialist

Administrative Specialist II

Senior Administrative & Records Specialist

Project/Program Specialist

Assistant Project Manager (Solar Construction-On-Site)

NH Corps Trail and Program Operations Specialist - Staff

Project Coordinator-On-Site at US Embassy Beijing (Relocation Required)

Sales Support Specialist

Product Support Specialist

GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)

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