Required Qualifications
BA/BS degree or a combination of related education and work experience equal to at least four years
Ability to be in office minimum 2 days a week (Tuesdays and Thursdays), with additional days as needed
Demonstrated experience with event planning and coordination
Strong communication skills and attention to detail
Strong technical, project management and coordination skills
Experience with audio visual equipment and software used for events and hybrid meetings
Proficiency using Google and Microsoft Office products (Word, Excel and PowerPoint)
Preferred Qualifications
Experience in an academic and/or business office setting
Experience with Salesforce and/or Sophia databases
Innovative thinker with strong conceptual and problem-solving skills
Administrative experience providing skilled support to high-level management
The Office Manager & Events Associate reports to the Chief of Staff in the University’s Technology Commercialization (Tech Comm) Office. This position provides high-level administrative and office management support to the Tech Comm team, and assists in planning and implementing Tech Comm events. The Office Manager & Events Associate also manages administrative documents, supplies, mail/packages, and communications (main Tech Comm email accounts and phone line) for the office.
Position Duties and Responsibilities
50% EVENT COORDINATION
Partner with Tech Comm event owners to support and coordinate administrative needs for events (including virtual, in-person, and hybrid)
Anticipate common needs and take appropriate initiative to ensure successful planning of the event and a positive guest experience during the event
Professionally communicate with guests by email, in-person, and on the phone
Provide administrative assistance for online and hybrid events and webinars
Manage event details including registration, RSVPs, venue and food accurately and consistently
Ensure event materials such as name tags, programs, digital assets, confirmation packets, invitations, PPT presentations, etc. are complete
Coordinate event staffing and ensure accurate execution of all event logistics
Responsible for event day preparation, packing, set-up, execution, and clean-up
Provide support of set up and troubleshoot A/V equipment
45% OFFICE OPERATIONS
Independently manage overall office facilities and communicate directly and on behalf of Tech Comm staff with faculty, external stakeholders and partners
Manage details for Tech Comm staff attending conferences, trade shows, webinars and other events
Manage vendor relationships for office supplies and equipment
Lead and train other Tech Comm staff in key A/V functions including zoom, virtual set up, camera set up, and other A/V systems
Coordinate logistics for large meetings with external participants
5% OTHER DUTIES AS ASSIGNED
Flexible Work Profile
The Research and Innovation Office (RIO) and Tech Comm endorses a “work with flexibility” approach that offers a welcoming and flexible work environment where everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-site work may be necessary for certain positions, even those designated as fully remote.
This position has been designated as eligible for flexible work profile three.
Profile Three-Mostly Remote: Time spent working remotely is consistently 50% time or more. Collaborative or shared on campus work space to be provided while on campus.
Tech Comm management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.
University of Minnesota Technology Commercialization facilitates the transfer of University technology and ideas to licensee companies-both established and startup-for the development of new products and services that benefit the public good, foster economic growth, and generate revenue to support the University's mission.
Visit our website to learn more!
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail
[email protected] or call (612) 624-8647
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
Please note: This position is not eligible for H-1B visa sponsorship.
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.
