Top 10 Executive assistant Jobs in Polk County Fl

Executive Assistant to City Manager
City of Bartow —Bartow, FL
- $26.28 - $38.43 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Disability insurance
- Health insurance
10d
EXECUTIVE ADMINISTRATIVE ASSISTANT
Merlin Entertainments —Winter Haven, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
5d
Administrative Assistant
BayCare —Winter Haven, FL
- Full-time
- Surgery
- Hospital
- Mid-level
- Health insurance
- Dental insurance
Personal Assistant to Executive
Monk Law Group, PLLC —Lakeland, FL
- Full-time
- Driver's License
- Organizational skills
- Reliable transportation
- Paid holidays
- 401(k) matching
Quick Apply
Senior ROW Project Assistant
AtkinsRéalis —Bartow, FL
- $35 - $40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Employee stock purchase plan
- Disability insurance
12d
Personal Assistant
Midwestern Construction Inc —Lakeland, FL
- $17 - $19 an hour
- Part-time
- Mid-level
- Travel
- In-person
- Flexible schedule
Quick Apply
14d
Corporate Administrative Assistant
One More Child —Lakeland, FL
- Up to $15 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Student Worker – Office of the President
Florida Polytechnic University —Lakeland, FL
- $14.25 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Assistant Executive Steward | PM
Omni Hotels & Resorts —Champions Gate, FL
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick Apply

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Executive Assistant to City Manager

City of Bartow -
Bartow, FL

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Job Details

Full-time
$26.28 - $38.43 an hour
10 days ago

Benefits

457(b)
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Vision insurance
Life insurance

Qualifications

Customer communication
Employee relationship building
Driver's License

Full Job Description

Job Summary

The Executive Assistant to the City Manager provides high-level administrative, organizational, and confidential support to the City Manager and executive leadership team. This position manages complex schedules, coordinates citywide communications, oversees administrative operations within the City Manager’s Office, and serves as a key liaison between the public, city staff, elected officials, and external partners. The role requires excellent judgment, professionalism, and the ability to work in a fast-paced environment with competing priorities.

Essential Duties and Responsibilities

Receiving, screening and processing telephone calls and serving as receptionist for department; handling complaints; assisting the public; typing, word processing and data processing duties; maintaining records and files; preparing reports.
Transcribes correspondence; composes routine correspondence; types a variety of complex reports and materials;
Answers questions and responds to inquiries or complaints on department and/or operations, policies and procedures;
Provide comprehensive administrative support to the City Manager Office staff, including maintaining calendars and scheduling appointments; preparing agendas, and coordinating travel.
Serves as the primary point of contact for the City Manager’s Office; respond to inquiries from residents, businesses, community groups, and government agencies.
Prepare, edit, and proofread correspondence, reports, presentations, and confidential documents.
Work with City Clerk’s Office to coordinate City Commission agenda items, packets, and related meeting materials; ensure timely submission and accuracy when needed.
Manage special projects, research assignments, and citywide initiatives as directed by the City Manager.
Track deadlines, project workflows, and follow-up tasks for the City Manager and leadership team.
Attend meetings, take minutes, and prepare official records when needed.
Maintain sensitive and confidential information in accordance with city policies at all times.
Coordinate internal communication between the City Manager’s Office, department directors, and City Commission members.
Assist with budget preparation, purchasing, invoices, and administrative reporting.
Plan and coordinate events, community meetings, and staff functions.
Perform other duties as assigned.

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Supervisory Responsibilities:
None

Knowledge, Skills, and Abilities

Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques
Thorough knowledge of business English, spelling and arithmetic
Thorough knowledge of the organization and function of the department and of general administrative policies and practices
Ability to keep office records and to prepare accurate reports from file sources
Ability to perform and organize work independently
Ability to type and transcribe dictation at a reasonable rate of speed
Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor
Skill in the operation of personal computer equipment and related office software
Ability to establish and maintain effective working relationships with associates and the general public.
Strong verbal and written communication skills.
High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or other administrative platforms.
Strong organizational skills and attention to detail.
Ability to handle confidential information with discretion.
Demonstrate ability to manage multiple priorities under tight deadlines.
Experience working with City Commission or municipal governing bodies.
Knowledge of public administration procedures and municipal operations.
Experience with agenda preparations
Professionalism and discretion
Customer service and interpersonal communication
Time and project management
Problem-solving
Independent judgment
Adaptability and initiative

Education and Experience:
Associates degree from an accredited college or university; 3-5 years of administrative support experience preferable in government, public administration, or executive level environments; or an equivalent combination of relevant education and experience which provides the necessary intermediate knowledge, skills, and abilities and other competencies necessary for the position.

Licenses, Certifications, Special Requirements:

Valid Florida Drivers’ License required
This position may be designated as Mission Critical by the City Manager

Physical and Mental Demands:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, as established in the Americans with Disabilities Act.

Essential Physical Skills:

Prolonged period of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at a time

Mental Demands:

Required to use written and oral communication skills
Read and interpret data, information and documents
Work under deadlines with constant interruptions

Supplemental Information

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This is a sedentary position in an office environment.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Performs other related duties as assigned.

All City of Bartow employees are considered EOC essential in times of emergency. An e-role will be provided to each employee when an emergency is declared.
As a City of Bartow employee, you are a public servant of a local entity and are responsible to adhere to the Florida State Statute governing the Code of Ethics for Public Officers and Employees Florida State Statute Chapter 112. Additionally, all Bartow employees are subject to Chapter 119 of the Florida State Statutes which governs public records.

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executive assistant jobs in polk county fl

Executive Assistant to City Manager

EXECUTIVE ADMINISTRATIVE ASSISTANT

Administrative Assistant

Personal Assistant to Executive

Senior ROW Project Assistant

Personal Assistant

Corporate Administrative Assistant

Student Worker – Office of the President

Assistant Executive Steward | PM

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Knowledge, Skills, and Abilities

Supplemental Information

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