Top 4 Office manager Jobs in Poplar Bluff, Mo

Office Manager
SoilPro Outdoors —Dexter, MO
- From $20 an hour
- Full-time
- Background check
- Google Workspace
- Mid-level
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9d
Office Manager / Bookkeeper
Winchester Nursing Center —Bernie, MO
- From $17 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid training
- Health insurance
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3d

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Office Manager
SoilPro Outdoors —Dexter, MO
Handle most daily bookkeeping inputs, including income, expenses, invoices, payments, deposits, reimbursements, credit card transactions, and account…
From $20 an hour
Quick Apply
9d
Office Manager / Bookkeeper
Winchester Nursing Center —Bernie, MO
Manage front desk operations including multi-line phone systems and visitor reception. Previous clerical or administrative experience is essential.
From $17 an hour
Quick Apply
3d

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Office Manager

SoilPro Outdoors
Dexter, MO

Quick Apply

Job Details

Full-time
From $20 an hour
9 days ago

Qualifications

Google Workspace
Office activity coordination
Accounts receivable management
Spreadsheets
Supplier relationship improvement
Administrative experience
Financial records management
Financial record maintenance
Vendor relationship management
Invoice data entry
Productivity software

Full Job Description

Office Manager

Position Summary

We are seeking an extremely organized, thorough, dependable, and persistent Office Manager and Accounting Administrator to manage the daily administrative and financial operations of our company.

This is a hands-on role for someone who takes ownership, follows through, and is comfortable handling difficult conversations. The right person must be able to manage most day-to-day bookkeeping inputs, resolve vendor issues, pursue shipping claims, track deadlines, and ensure important matters do not fall through the cracks.

Key Responsibilities

Handle most daily bookkeeping inputs, including income, expenses, invoices, payments, deposits, reimbursements, credit card transactions, and account categorization.
Maintain accurate records in QuickBooks or the company’s accounting software.
Assist with accounts payable, accounts receivable, invoicing, reconciliations, payroll documentation, and financial record organization.
Review statements, invoices, contracts, and transactions for duplicate charges, billing errors, missing credits, incorrect pricing, or unauthorized expenses.
Work closely with company ownership, the accountant, bookkeeper, payroll provider, and other professionals.
Manage vendor relationships and confidently address incorrect charges, poor service, damaged products, missing credits, and failures to honor agreements.
Handle difficult conversations professionally, firmly, and calmly when protecting the company’s interests.
Prepare, submit, track, and follow up on shipping claims involving damaged, lost, delayed, misdelivered, or shorted shipments.
Gather and organize all claim documentation, including invoices, photos, delivery records, correspondence, proof of value, and claim numbers.
Dispute improper claim denials or underpayments and continue following up until the matter is resolved.
Verify that refunds, credits, reimbursements, replacements, and claim payments are actually received and correctly recorded.
Maintain detailed tracking systems for claims, vendor disputes, invoices, deadlines, renewals, and unresolved matters.
Oversee daily office administration, filing systems, calendars, records, correspondence, supplies, and business documentation.
Assist with customer service, order support, employee records, insurance documents, licenses, contracts, and compliance records.
Create and maintain organized procedures, checklists, templates, and systems that improve efficiency and reduce errors.
Communicate clearly with ownership regarding progress, problems, deadlines, and matters requiring approval.

REQUIRED Qualifications

Experience in office management, bookkeeping, accounting administration, claims handling, vendor relations, or a similar role.
Working knowledge of QuickBooks or comparable accounting software.
Experience with accounts payable, accounts receivable, invoicing, transaction entry, and financial recordkeeping.
Exceptional organization and attention to detail.
Strong written and verbal communication skills.
Confidence handling disputes and difficult conversations.
Ability to remain professional and firm with vendors, carriers, and service providers.
Strong problem-solving, documentation, and follow-up skills.
Ability to manage multiple tasks, deadlines, claims, and unresolved issues at once.
Ability to work independently without constant reminders.
High level of honesty, discretion, dependability, and accountability.
Proficiency with Microsoft Office, Excel, email, Google Workspace, and general office technology.

Preferred Qualifications

Experience with freight, parcel, insurance, damage, or loss claims.
Experience working with shipping carriers, freight brokers, warehouses, manufacturers, or suppliers.
Experience disputing billing errors, denied claims, or vendor charges.
Experience in a small business, agricultural, manufacturing, warehouse, or family-owned company.

Essential Personal Qualities

The successful candidate must be:

Extremely organized
Thorough and detail-oriented
Persistent and strong in follow-up
Dependable and accountable
Assertive while remaining professional
Proactive and solution-focused
Comfortable handling difficult conversations
Capable of taking a problem from start to finish

Performance Expectations

Success in this role means:

Accurate and timely bookkeeping inputs
Organized and complete company records
Claims and vendor disputes actively pursued to resolution
Credits, refunds, reimbursements, and payments properly recovered and recorded
Deadlines and follow-ups consistently met
Clear communication with ownership
Problems handled with initiative rather than passed along without a solution

Position Details

Employment Type: Full Time

Reports To: Company Ownership

Compensation: Based on experience, qualifications, and accounting knowledge

Pay: From $20.00 per hour

Work Location: In person

Quick Apply

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