Top 85 Administrative coordinator Jobs in Portland, Or

Administrative Coordinator
Oregon Health & Science University —Portland, OR
- $30.34 - $41.02 an hour
- Full-time
- Microsoft Excel
- Microsoft Access
- Bachelor of Science
3d
Primary Care Administrative Coordinator
The Portland Clinic —Beaverton, OR
- Full-time
- Primary Care
- HIPAA
- Mid-level
- Health savings account
- AD&D insurance
Group Practice Coordinator/ Administrative Coordinator
Oregon Health & Science University —Portland, OR
- $30.34 - $41.02 an hour
- Full-time
- School experience
- Dental office
- Microsoft Excel
Office Coordinator
Fisher & Phillips LLP —Portland, OR
- $31.73 - $34.61 an hour
- Full-time
- In-person
- Communication skills
- Entry level
- Profit sharing
- Paid holidays
9d
Receptionist/ Registration Coordinator
Northwest ASC - Portland (12530) —Portland, OR
- Full-time
- Surgery
- High school diploma or GED
- Cleaning
- Health savings account
- AD&D insurance
Administrative Coordinator, Facilities & Security
Planned Parenthood Columbia Willamette —Portland, OR
- $24.85 - $36.22 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Mid-level
- 403(b) matching
- Paid holidays
Quick Apply
10d
Administrative Coordinator (Home Care)
CH2 Consultants —Tualatin, OR
- $25 - $35 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Work from home
- Opportunities for advancement
Quick Apply
Copy of Administrative Coordinator
Seneca Financial Partners —Beaverton, OR
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Administrative Coordinator
Finnmark Property Services —Clackamas, OR
- $23 - $27 an hour
- Full-time
- Spanish
- English
- Office
- Disability insurance
- Health insurance
Quick Apply
Administrative Coordinator
West Hills Vision Care —Portland, OR
- $22 - $24 an hour
- Part-time
- Administrative experience
- Clinic
- In-person
- Profit sharing
- Employee discount
Quick Apply
4h
Administrative Coordinator
Morones Analytics —Portland, OR
- Microsoft Outlook
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Administrative Coordinator – Applied Technology
Mount Hood Community College —Gresham, OR
- $63,466 - $87,858 a year
- Overtime
- 5 years
- Research
- Mid-level
- AD&D insurance
- Paid holidays
9d
Office Coordinator
REAP INC —Portland, OR
- $20.63 - $23.94 an hour
- Full-time
- Google Workspace
- Research
- Office
Front Office Coordinator
Peter Corvallis Productions —Portland, OR
- Computer literacy
- Basic math
- Pass drug screening
Administrative Coordinator
SphereMD —Portland, OR
- $27 - $30 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
8d
Office Coordinator
RH2 Engineering —Lake Oswego, OR
- $32 - $36 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Profit sharing
- Health savings account
Quick Apply
3d
Operations Coordinator (Onsite, Full-Time)
Oregon Bioscience Incubator —Portland, OR
- $60,000 - $70,000 a year
- Email
- Mid-level
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Coordinator / Translator - Hillsboro
SCREEN SPE USA —Hillsboro, OR
- $35 - $40 an hour
- Temporary
- English
- Mid-level
- Administrative experience
Quick Apply
People & Culture / Office Coordinator
Tidewater Transportation & Terminals —Vancouver, WA
- $26 - $30 an hour
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Profit sharing
- AD&D insurance
3d
Front Office Coordinator
Bridgetown Physical Medicine —Hillsboro, OR
- $23 - $25 an hour
- Full-time
- Spanish
- Sales
- HIPAA
- Health savings account
- Health insurance
Quick Apply
12d

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Administrative Coordinator

Oregon Health & Science University -
Portland, OR

Apply Now

Job Details

Full-time
$30.34 - $41.02 an hour
3 days ago

Qualifications

Confidential information handling
Microsoft Excel
Office experience

Full Job Description

Department Overview:

Hourly range for this position is $30.34 -$41.02; Commensurate with experience, education and internal equity.

This position performs a variety of advanced programmatic and administrative tasks to support the academic, clinical and research missions of the Division of Perinatology and the Department of Obstetrics and Gynecology. This position supports twenty-four physicians, three researchers, some fellowship program support, and staff supporting the research programs.

Function/Duties of Position:

Coordinator Functions

Manages offsite credentialing for Faculty
Coordinates weekly fellowship conferences for the Perinatology Division
Coordinates the fellowship program in conjunction with the department fellowship coordinator to ensure that division-specific ACGME obligations and regulations are met
Coordinates monthly evening research meetings and Maternal Fetal Medicine business meetings
Coordinates yearly Division Retreats
Serves as the backup coordinator for Grand Rounds for the Department in conjunction with faculty leader: Schedules programs, distributes agenda information, and coordinates speakers, CME, room, and food. Organizes broadcasting or recording of Grand Rounds as appropriate. Maintains Grand Rounds website.

Administrative Functions

Maintains faculty calendars and files, correspondence, and division files
Maintains Faculty licensure for Oregon and Washington ( offsite contracts )
Coordinates travel arrangements for faculty and visiting faculty: makes reservations, notifies organizations to be visited; completes travel vouchers, expense claims, and reports; arranges calendar for visiting faculty.
Assists with interview scheduling for candidates and assists with new faculty onboarding.
Processes payments and/or reimbursements of faculty expenses, e.g., medical licenses, memberships, meeting/conference registrations. Includes making payments of other division-related expenses.
Processes monthly mileage logs for multiple faculty and multiple sites
Manages monthly medical director time logs for faculty serving in those positions off site
Analyze the expenditures on faculty Personal Business Expense reports and report suspected errors to proper personnel for action to enable producing faculty with accurate reporting.
Orders supplies and coordinates Facilities work orders for the division
Answers division phones from 8:00am-4:30pm. Routes calls appropriately and takes messages for faculty. Checks voicemail and returns messages daily.
Greets visitors to the division, and serves as a guide for visiting faculty and other visitors.
Provides superior customer service. Performs cross-coverage support for other administrative team members as needed.
Sorts mail for Department of OBGYN and manages updated department employee lists
Serves as network support for OHSU computer and telephone system (purchase software/hardware, coordinate moves and installations, coordinate repairs).

Other Duties As Assigned

Participates in back-up coverage for other divisional coordinators, as needed.
Performs other functions, as needed, to ensure a well operated division and department

Required Qualifications:

Four years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR A Bachelor’s degree and two years of general office or secretarial experience; OR An equivalent combination of training and experience.
Use of Oracle and Microsoft Products including intermediate skill level in Word, Excel and PowerPoint.
Well organized, detail-oriented, ability to work independently and complete projects on time. Ability to maintain confidentiality.

Preferred Qualifications:

BA or BS
Experience with EPIC, Microsoft Access; and Adobe Acrobat form creation
Experience in an academic or clinical setting

Additional Details:

Upload cover letter and resume. Please be sure to include months and years to the resume for jobs/experience.

Why apply to OHSU?: We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact [email protected]

Apply Now

Refine Your Search

administrative coordinator jobs in portland, or

Administrative Coordinator

Primary Care Administrative Coordinator

Group Practice Coordinator/ Administrative Coordinator

Office Coordinator

Receptionist/ Registration Coordinator

Administrative Coordinator, Facilities & Security

Administrative Coordinator (Home Care)

Copy of Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator – Applied Technology

Office Coordinator

Front Office Coordinator

Administrative Coordinator

Office Coordinator

Operations Coordinator (Onsite, Full-Time)

Administrative Coordinator / Translator - Hillsboro

People & Culture / Office Coordinator

Front Office Coordinator

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