Top 365 Scheduling coordinator Jobs in Portland, Or

Sr. Administrative Assistant, Ann Sacks
Kohler —Portland, OR
- $27.80 - $41.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Benefits from day one
Human Resources Administrative Assistant
Hoffman Construction Company —Lake Oswego, OR
- $50,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
11d
Centralized Scheduling Coordinator
PeaceHealth —Vancouver, WA
- $25.62 - $34.58 an hour
- Full-time
- Anatomy knowledge
- Microsoft Excel
- Microsoft Outlook
- Continuing education credits
- 403(b) matching
6d
Administrative Coordinator (Home Care)
CH2 Consultants —Tualatin, OR
- $25 - $35 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Work from home
- Opportunities for advancement
Quick Apply
12d
Shipping Coordinator
John Deere —Portland, OR
- $50,916 - $76,368 a year
- Overtime
- 18 years or older
- Inventory control
- Mid-level
- Health savings account
- Paid holidays
2d
School Admin Assistant I - 1.0 FTE - Woodlawn ES
Portland Public Schools Oregon —Portland, OR
- $28.39 - $34.90 an hour
- Extended hours
- School experience
- Word processing
- Office
- Disability insurance
- Health insurance
9d
Talent Acquisition Coordinator
Port of Portland —Portland, OR
- $55,500 - $70,167 a year
- Full-time
- Mid-level
- Office
- 3 years
- Wellness program
- Paid parental leave
5d
Patient Experience & Scheduling Coordinator
Full Potential HRT Clinic LLC —Tigard, OR
- $24 - $26 an hour
- Full-time
- Background check
- Medical office experience
- Public speaking
- Health savings account
- Paid holidays
Quick Apply
9d
Recruiting Coordinator
Stoel Rives LLP —Portland, OR
- $56,000 - $98,000 a year
- Overtime
- Customer service
- Mid-level
- Administrative experience
- Health savings account
- AD&D insurance
Patient Services Coordinator
Amedisys, Inc. —Portland, OR
- $25 - $32 an hour
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Mileage reimbursement
- Paid parental leave
11d
TI Sr Clinical Research Assistant (Clinical Research Coordinator)
Oregon Health & Science University —Portland, OR
- $50,815 - $84,697 a year
- Temporary
- Microsoft Access
- Vital signs
- Mid-level
11d
PAS Coordinator
Oregon Health & Science University —Beaverton, OR
- $30.34 - $41.02 an hour
- 8 hour shift
- Internal Medicine
- Primary Care
- Adults
4d
Patient Placement Coordinator
Providence —Portland, OR
- $22.44 - $34.33 an hour
- Part-time
- Acute care
- Customer service
- Mid-level
- Free parking
- Paid parental leave
6d
Front Office Supervisor
Oregon Health & Science University —Portland, OR
- $70,158.40 - $112,091.20 a year
- Full-time
- Mid-level
- Bachelor's degree
- Recruiting
2d
Primary Care Administrative Coordinator
The Portland Clinic —Portland, OR
- $19.46 - $26.35 an hour
- Full-time
- Primary Care
- HIPAA
- Mid-level
- Health savings account
- AD&D insurance
Managed Care Coordinator
Oregon Health & Science University —Portland, OR
- $27.78 - $37.54 an hour
- Full-time
- Word processing
- Computer literacy
- English
2d
Commercial Construction Project Manager
Joseph Hughes Construction —Portland, OR
- $110,000 - $140,000 a year
- Urgently hiring
- 7 years
- Construction site
- Math
- Health savings account
- Paid holidays
Quick Apply
Project Coordinator
JK Paint & Contracting —Newberg, OR
- $60,000 - $80,000 a year
- Full-time
- Spanish
- Customer service
- English
- Health insurance
- Dental insurance
Quick Apply
S2637 Child Care Educator Multnomah County Bilingual Spanish Required
The Research Institute, Western Oregon University —Portland, OR
- $56,783 - $69,840 a year
- Full-time
- Hybrid work
- Spanish
- Mid-level
- First Aid Certification
- Health insurance
- Dental insurance
S2514 Child Care Educator Multnomah County Bilingual Spanish Preferred
The Research Institute, Western Oregon University —Portland, OR
- $56,783 - $69,840 a year
- Full-time
- Hybrid work
- Background check
- Spanish
- Mid-level
- Health insurance
- Dental insurance

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Sr. Administrative Assistant, Ann Sacks

Kohler -
Portland, OR

Apply Now

Job Details

Full-time
$27.80 - $41.70 an hour

Benefits

Benefits from day one

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Presentations for conferences or internal meetings
Executive administrative support

Full Job Description

Sr. Administrative Assistant, Ann Sacks

Work Mode: Onsite

Location: NE Portland Office, Onsite - 4 days per week

Who We Are
For over four decades, Ann Sacks has become synonymous with unparalleled craftsmanship and innovation in the world of tile and stone. Searching the globe for the finest materials, the brand has meticulously crafted an extensive portfolio that embodies luxury.
From its humble beginnings in Portland, Oregon, what began as a simple venture into tiles now includes slabs, stone furniture, fireplaces, baths and home accessories. With 21 successful showrooms across North America, the brand has established itself as the go-to destination for the discerning designer and homeowner looking to transform their homes into vibrant expressions of personal style.

Opportunity
Ann Sacks is seeking a highly organized Sr. Administrative Assistant to support our corporate office and leadership team onsite in North Portland. You’ll work with a talented and creative team that elevates gracious living in the built environment and supports our beautiful showrooms across the nation.

This role performs a variety of confidential administrative and office support functions, primarily supporting the Vice President & General Manager of Ann Sacks. In this role, you will manage key administrative, organizational, and communication tasks, enabling our leadership team to drive the business forward. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities and projects, and to handle highly sensitive information with professionalism and discretion. You will thrive if you enjoy variety, no two days are the same!

Specific Responsibilities

Communications

Create correspondence and general communication (memos, charts, tables, business proposals), including proofreading copy for grammar, spelling, and layout, ensuring accuracy and clarity.
Organize and prioritize large volumes of information and calls, and respond by phone or email on behalf of executives when necessary.
Coordinate organizational communication, including announcements, office updates, town halls, presentations, and collateral for meetings. Updates internal communication channels (SharePoint, Weekly Memo Etc.)
Act as a liaison with other Kohler Co. businesses and outside contacts, including high-level staff such as C-level executives, GMs, and Directors. Handles confidential and non-routine information and explains policies when necessary.

Scheduling & Coordination

Manage Outlook calendar for VP/GM and other key executives, provide meeting agendas and materials, and track deadlines.
Coordinate and schedule meetings, conferences and departmental activities.
Attend top executive team and sales meetings, create and distribute meeting minutes and action items.
Maintain the Ann Sacks corporate calendar, updating key occurrences for the company and functional areas.
Initiate and organize travel arrangements for the VP/GM and other key executives.

Employee Engagement

In partnership with Human Resources, support rewards & recognition culture, volunteerism, and other employee engagement initiatives and/or committees, with a focus on the Portland campus (office & manufacturing site).
Provides some support to new hire integration, coordinating general office setup, gifting, and readiness.

Financial Support

Assist with the maintenance of expense reporting for the VP/GM and key executives, to include organizing and submitting expense reports, reviewing submitted expenses.
Provide updated financial performance information to leaders, including monthly sales achievement by showroom location.
Organize and send monthly business scorecard for completion by stakeholders.
Perform financial administrative tasks, including scanning and sending invoices to Accounts Payable, and gathering and depositing checks monthly.

Office Management

Serves as the general office coordinator, working onsite Mon-Thurs, or as required.
Guest management -coordinates a gracious experience for all visitors, owning guest security badges, office usage, and general coordination.
Efficiently manage incoming and outgoing mail and packages, coordinating pickups and deliveries.
Oversee onsite vendors, ensuring smooth office operations & timely service.
Facilitates building maintenance upkeep and tasks; liaison with maintenance team and/or repair vendors.
Maintains supplies, ensuring they are stocked and replenished. (office supplies, toiletries, etc.)
Owns general office environment: desk allocation, conference room setup & usage, space planning, event setup & takedown, storage & supply organization.
Business notary for the worksite

Special Projects

Supports and coordinates annual Ann Sacks Leadership Summit.
Work independently and within teams on special nonrecurring and ongoing projects. May as a project manager for special projects, at the request of the VP/GM, which may include: planning and coordinating presentations, disseminating information and coordinating direct mailings.
Occasional travel (up to 15%) to support off-site meetings, events, or team coordination across showroom locations. Most responsibilities will be performed on-site at the Portland Support Center location.

Skills/Requirements

Experience

Minimum 5 years of relevant and directly related experience required; which may include a combination of administrative support, office management, human resources, project coordination, internal communications, or executive business administration. Preference given to supporting a top executive and/or corporate office setting.

Education

Coursework in Business Administration or a related field is preferred but not required.

Software

High proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and creating visuals and decks is required.

Key Skills

The ideal candidate for this role is highly organized, proactive, and enjoys working on a diverse range of tasks. Skills to work independently with effective time management and follow-through is required. Discretion, high level of professionalism, and excellent interpersonal skills (customer service mindset) are required to be successful.

#LI-Onsite

#LI-KZ1

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you’ll have access to your applicable benefit programs from your first day on the job, with no waiting period. The hourly range for this position is $27.80 - $41.70. The specific hourly rate offered to a candidate may be influenced by a variety of factors including candidate's education and work location.

Why Choose Kohler?
We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.

About Us
It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact [email protected]. Kohler Co. is an equal opportunity/affirmative action employer.

Apply Now

Refine Your Search

scheduling coordinator jobs in portland, or

Sr. Administrative Assistant, Ann Sacks

Human Resources Administrative Assistant

Centralized Scheduling Coordinator

Administrative Coordinator (Home Care)

Shipping Coordinator

School Admin Assistant I - 1.0 FTE - Woodlawn ES

Talent Acquisition Coordinator

Patient Experience & Scheduling Coordinator

Recruiting Coordinator

Patient Services Coordinator

TI Sr Clinical Research Assistant (Clinical Research Coordinator)

PAS Coordinator

Patient Placement Coordinator

Front Office Supervisor

Primary Care Administrative Coordinator

Managed Care Coordinator

Commercial Construction Project Manager

Project Coordinator

S2637 Child Care Educator Multnomah County Bilingual Spanish Required

S2514 Child Care Educator Multnomah County Bilingual Spanish Preferred

I want to receive the latest job alert for scheduling coordinator in portland, or

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