Top 373 Administrative design assistant Jobs in Portland Or

Executive Assistant to the President
St. Mary's Academy —Portland, OR
- $80,000 - $90,000 a year
- Email
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Paid jury duty
- Paid holidays
Quick Apply
Legal Administrative Assistant
Wilson Elser - Business & Legal Professionals —Portland, OR
- Hybrid work
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid time off
- 401(k) matching
Quick Apply
Executive Assistant
BolyːWelch —Portland, OR
- Up to $75,000 a year
- Mid-level
- Office
- Bachelor's degree
- Disability insurance
- Health insurance
Shop Assistant
United Shippers Corp —Portland, OR
- From $800 a week
- Full-time
- Google Workspace
- Clean driving record
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Construction Company Office Manager (1-2 yrs experience)
Northwest Structural Services —Portland, OR
- $25 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Coldstream Wealth Management —Portland, OR
- $25 - $30 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Administrative Design Assistant
Renaissance Homes —Lake Oswego, OR
- $55,000 - $60,000 a year
- Full-time
- Office
- Microsoft Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Bender CCP —Portland, OR
- $24 - $29 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant & Receptionist
ROI Financial Advisors —Beaverton, OR
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Production Administrative Assistant
Neil Kelly Company Inc —Portland, OR
- $27 - $30 an hour
- Full-time
- Basic math
- Mid-level
- Office
- Health savings account
- Paid holidays
Operations Support - Administrative Assistant
Wagner Plannning —Lake Oswego, OR
- $65,000 - $85,000 a year
- Full-time
- Research
- Office
- Administrative experience
- Profit sharing
- Health savings account
Quick Apply
10d
Administrative Assistant
Windsor Solutions —Tigard, OR
- $23 - $29 an hour
- Full-time
- Office
- Recruiting
- Entry level
- Health savings account
- Disability insurance
Quick Apply
7d
Office Assistant
Emergency Expedited Passport —Portland, OR
- $20 - $25 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Paid holidays
Quick Apply
7d
Administrative Assistant
SCHNITZER INVESTMENT CORP —Portland, OR
- Weekends as needed
- Mid-level
- Office
- Driver's License
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant 3
Clark Regional Wastewater District —Vancouver, WA
- $30.31 - $39.63 an hour
- Full-time
- Clean driving record
- Writing skills
- English
- Paid holidays
- Disability insurance
7d
Human Resources Assistant for Central Admin in NE Portland
The Oregon Clinic PC —Portland, OR
- $23.55 - $31.86 an hour
- Full-time
- Hybrid work
- Customer service
- Office
- Administrative experience
- Wellness program
- Commuter assistance
Quick Apply
1d
Administrative Assistant II
Oregon Community Foundation —Portland, OR
- $28.21 - $31.13 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Word processing
- Disability insurance
- Health insurance
Quick Apply
6d
Administrative Assistant
Porter W Yett —Portland, OR
- Part-time
- Mid-level
- Office
- Administrative experience
Quick Apply
Senior Administrative Assistant
Nike —Beaverton, OR
- Multiple hires
- Microsoft Excel
- Microsoft Outlook
- Mid-level
14d
Administrative Assistant
Rivera Mansions LLC —Portland, OR
- $24 - $29 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply

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Executive Assistant to the President

St. Mary's Academy -
Portland, OR

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

Paid jury duty
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
403(b)
Bereavement leave
Life insurance
Retirement plan

Qualifications

Google Workspace
Confidential information handling
Microsoft Excel
Microsoft Outlook
Faculty collaboration
Writing skills
AI tools proficiency
Zoom
Executive administrative support
Collaborative technology platforms
Project management software
Managing projects
Video conferences (communication methods)

Full Job Description

ABOUT ST. MARY'S ACADEMY

At St. Mary's Academy, education is about more than academic excellence—it's about developing

confident, compassionate leaders who make a meaningful difference in their communities and the world.

Founded by the Sisters of the Holy Names of Jesus and Mary in 1859, St. Mary's is a private, Catholic,

college-preparatory high school dedicated to empowering young women to become courageous,

grounded, and socially responsible leaders.

SUMMARY

St. Mary's Academy seeks an exceptional Executive Assistant to serve as a trusted strategic partner to

the President. This highly visible role supports the President's leadership by managing priorities,

coordinating key initiatives, facilitating Board governance, and ensuring the smooth operation of the

President's Office.

The ideal candidate is proactive, highly organized, exercises exceptional judgment, and thrives in a fastpaced

environment. This position requires discretion, professionalism, and the ability to build strong

relationships with trustees, faculty, staff, families, donors, and community partners.

This is an outstanding opportunity for an experienced executive assistant who is passionate about

mission-driven work and wants to contribute to an institution dedicated to educating the next

generation of women leaders.

KEY RESPONSIBILITIES

Serve as the primary liaison between the President's Office and Academic Leadership,

Advancement, Admissions, Communications & Marketing, Human Resources, Finance, and

Operations.

Partner with the President by providing tactical support to advance strategic priorities,

institutional initiatives, and special projects.

Manage a complex executive calendar, plan and coordinate meetings and events (for both

internal faculty/staff and external stakeholders), and anticipate scheduling needs.

Draft correspondence, respond to inquiries on behalf of the President, and manage confidential

communications.

Track key initiatives, monitor deadlines, and ensure timely follow-through on action items.

Foster communication and collaboration among the President's leadership team and across

departments.

Serve as the primary administrative liaison to the Board of Directors and its committees by

coordinating meetings, preparing agendas and board materials, recording minutes, maintaining

governance records, onboarding trustees, and tracking follow-up actions.

Coordinate recruitment and onboarding activities in partnership with Finance & Operations

and the Academy's external HR partner.

Support employee engagement, organizational culture, and initiatives led by the President.

Coordinate hospitality for visitors, donors, trustees, and presidential events.

Perform additional duties and special projects as assigned.

MINIMUM QUALIFICATIONS

The successful candidate will bring:

Five or more years of experience supporting senior executives in a complex, fast-paced

environment.

Exceptional organizational, project management, and time management skills.

Sound judgment, professionalism, and the ability to maintain the highest level of

confidentiality.

Outstanding written, verbal, and interpersonal communication skills.

A proactive, resourceful approach to problem-solving and the ability to manage multiple

priorities independently.

Executive presence with the ability to build trusted relationships across all levels of the

organization.

Exceptional attention to detail, adaptability, and composure in a dynamic environment.

Advanced proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and

experience using Google Workspace, Zoom, Canva, board portal software, project

management platforms, and emerging AI tools to improve efficiency.

Experience supporting a Board of Directors or governing body strongly preferred.

Bachelor's degree preferred.

MISSION ALIGNMENT

The ideal candidate will demonstrate:

A genuine commitment to the mission and community of St. Mary's Academy.

An appreciation for the Catholic tradition, the charisms of the Sisters of the Holy Names of

Jesus and Mary, and the value of an all-girls education.

A commitment to fostering an inclusive community and supporting the Academy's diversity,

equity, and inclusion efforts.

PHYSICAL REQUIREMENTS

Ability to sit or stand for extended periods.

Ability to occasionally lift up to 20 pounds.

Ability to walk, bend, stoop, and communicate effectively in person, by phone, in writing, and

through presentations.

SALARY AND BENEFITS

Salary commensurate with qualifications and experience.

St. Mary's Academy is proud to offer comprehensive benefits to our eligible employees:

Medical, dental and vision coverage at no cost to employee only

Flexible Spending Account

Employer paid Short-Term & Long-Term Disability

Vacation and sick leave

Holiday pay

Retirement 403(b) plan

Paid jury duty

Paid bereavement leave

Life insurance

Tuition remission for your daughter to attend St. Mary's Academy

Employee Assistance Program

HOW TO APPLY

Qualified applicants are invited to submit their resume, cover letter, three professional references and

salary expectations to [email protected]. No phone calls please. Applications will be reviewed as

they are received and will remain open until the position is filled. St. Mary’s is an equal opportunity

employer.

Pay: $80,000.00 - $90,000.00 per year

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative design assistant jobs in portland or

Executive Assistant to the President

Legal Administrative Assistant

Executive Assistant

Shop Assistant

Construction Company Office Manager (1-2 yrs experience)

Administrative Assistant

Administrative Design Assistant

Administrative Assistant

Administrative Assistant & Receptionist

Production Administrative Assistant

Operations Support - Administrative Assistant

Administrative Assistant

Office Assistant

Administrative Assistant

Administrative Assistant 3

Human Resources Assistant for Central Admin in NE Portland

Administrative Assistant II

Administrative Assistant

Senior Administrative Assistant

Administrative Assistant

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