Top 11 Senior administrative assistant Jobs in Princeton Nj

Senior Administrative Assistant
Brother International Corporation —Bridgewater, NJ
- $28.85 - $36.00 an hour
- Hybrid work
- 5 years
- Office
- High school diploma or GED
Sr. Operations Support Administrator
American Water —Hillsborough, NJ
- $26.78 - $43.39 an hour
- Overtime
- Microsoft Word
- Microsoft Outlook
- 5 years
- Employee stock purchase plan
- Health insurance
Senior HR Coordinator for Global TA/TM
Bristol-Myers Squibb —Princeton, NJ
- $74,630 - $90,434 a year
- Email
- Hybrid work
- Continuous improvement
- Travel
- SharePoint
- Paid holidays
- Disability insurance
Sr. Administrative Coordinator
SYNERGY HomeCare —Bordentown, NJ
- Part-time
- Mid-level
- Office
- Bachelor's degree
- Paid holidays
- Retirement plan
Quick Apply
Office Assistant
Meals on Wheels in Hunterdon —Flemington, NJ
- $19 - $20 an hour
- Part-time
- Google Workspace
- Office
- Administrative experience
- Paid time off
- Retirement plan
Quick Apply
12d
Sr Specialist, LMS Administration
Insmed Incorporated —Bridgewater, NJ
- $113,000 - $143,500 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Employee stock purchase plan
- Disability insurance
Senior Administrative Coordinator/Bookkeeper
Tucker Industries —Bensalem, PA
- $30 - $35 an hour
- Full-time
- Office
- Administrative experience
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply
5d
Senior Administrative Assistant (Commercial Brokerage Coordination)
Colliers International —Woodbridge, NJ
- $33.65 - $36.06 an hour
- Full-time
- Marketing
- Mid-level
- Office
- Paid parental leave
- AD&D insurance
9d
Activities Assistant
Oxford Crossings —Langhorne, PA
- $15 - $16 an hour
- Part-time
- 18 years or older
- English
- High school diploma or GED
- Dental insurance
- Tuition reimbursement
Quick Apply
7d
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Woodbridge, NJ
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
Quick Apply
8d

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Senior Administrative Assistant

Brother International Corporation -
Bridgewater, NJ

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Job Details

$28.85 - $36.00 an hour

Qualifications

Business travel arrangements
Executive administrative support
High school diploma or GED
Automated procurement systems
Purchasing management systems (technically supported)
Stakeholder relationship building

Full Job Description

Role Overview:

The Senior Administrative Assistant delivers high-level support to executives and the department by managing calendars, coordinating meetings and travel, and overseeing expense processing and financial record-keeping. This role ensures seamless daily operations through strong organization, proactive communication, and efficient execution of administrative and operational tasks.

Duties & Responsibilities:

Administrative Support

- Assist department executive, leadership, and staff with planning of special functions, visitors, and other departmental events
- Arrange domestic and international travel, including itineraries and expense reporting
- Complete requested expense reports for facility-related departments
- Develop and maintain work instructions for repeatable tasks within the department
- Receive and distribute mail to department stakeholders
- Order office supplies for the facility departments
- Aide in arranging/organizing facility events
- Complete any special reporting or presentation needs for department stakeholders
- Support front desk and reception functions as needed
- Corporate Planning Support – maintain distribution lists, reserve conference rooms, and plan LatAm regional meetings
- Manage the expatriate process, including travel support upon entry to the US entry, ESL set up, and mail distribution

Financial, Accounting, and Purchasing

- Assist with maintaining financial records and ensuring accuracy based on accounting standards
- Assist and perform end of the month department financial requirements
- Issue purchase orders and process vendor invoices
- Assist with collecting payments
- Assist with the reconciliation of invoices with time cards, vendor hours with invoices, and P&L
- Handle purchasing needs for the entire department
- Obtain necessary approvals and create requisitions

Budget and Purchasing

- Create Purchase Orders and perform Goods Receipts
- Help control facility costs
- Assist with tracking monthly facilities expense reporting, and future forecast spend communications

Experience & Qualifications:

Education

- High School Diploma (or G.E.D.)
- Associate's Degree in Business or related field - Preferred

Experience

- 5+ years of experience working as an administrative assistant or performing office work, supporting one or more senior executives, and managing the complexities of domestic and international travel
- 5+ years of experience with administrative and business operations systems, including travel coordination platforms, invoice processing tools, expense management software, and related workflow applications

Software/Technical Skills

- Knowledge of procurement systems (SAP, Zycus, or similar platforms)
- Knowledge of Travel and Expense Management Systems

Other Skills/Knowledge/Abilities

- Strong communication (written and verbal) and presentation skills
- Ability to build relationships with internal and external stakeholders
- Strong organizational and time management skills
- Problem-solving and critical thinking skills with attention to detail and follow-up
- Self-motivated with the ability to work independently and within a team environment
- Outstanding customer service skills and dedication to providing exceptional customer care
- Ability to adapt well to change and successfully set and adjust priorities as needed

Additional Details for This Role:

This role will be a hybrid role. Subject to business needs, employees may work remotely up to two days per week. Assigned office days will be determined by your manager. #LI-Hybrid

Base Salary

- The targeted base salary range for this position is $28.85 - $36.00 per hour.
- Base salary is determined by the education, experience, knowledge, skills, and abilities of the successful candidate, as well as factors such as internal equity, cost of labor in the hiring location, and alignment with market data.
- The base salary accounts for the entirety of the on-target earnings for this role. No additional incentives or variable pay are applicable.

Apply Now

Refine Your Search

senior administrative assistant jobs in princeton nj

Senior Administrative Assistant

Sr. Operations Support Administrator

Senior HR Coordinator for Global TA/TM

Sr. Administrative Coordinator

Office Assistant

Sr Specialist, LMS Administration

Senior Administrative Coordinator/Bookkeeper

Senior Administrative Assistant (Commercial Brokerage Coordination)

Activities Assistant

Senior Administrative Assistant, Enforcement

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