POSITION: HR Analyst
LOCATION: Providence, Rhode Island
Department: Human Resources
Report To: Director, Human Resources
ABOUT THE AMERICAN MATHEMATICAL SOCIETY
The American Mathematical Society (AMS), founded in 1888, is a non-profit membership organization that is dedicated to advancing research and connecting the diverse global mathematical community through our publications, meetings and conferences, MathSciNet, professional services, advocacy, and awareness programs. The AMS has 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC.
WHY WORK AT THE AMS
At the AMS we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team.
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Excellent work-life balance with potential for hybrid work
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Generous benefit offerings including:
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9.5% employer contribution to 403(a) Retirement Plan
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100% employer-paid Life, AD&D, Short- and Long-Term Disability Insurance
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Medical and dental coverage with employer cost share
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Voluntary vision, Life/AD&D, and Long-term Care Insurance available through payroll deduction
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12 paid holidays
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Generous paid time off
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Technology equipment reimbursement for applicable roles
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Tuition reimbursement
SUMMARY: This position will focus on data, reporting, and strategic insights to help improve workforce planning and HR processes. The position evaluates the society’s roles, documenting responsibilities, and requirements in job descriptions. Conducts market analysis of roles to determine appropriate positioning of the society’s pay programs. Conducts budget analysis and forecasting. This position also provides specialized support to ensure the integrity and optimization of the Human Resources Information System (HRIS) data and performs system analysis/maintenance/data entry, produces analytical reports, and end-user training. Completes personnel transactions and maintains associated records. Ensures compliance with applicable labor laws and government reporting actions.
ESSENTIAL FUNCTIONS:
HR Analysis
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Conducts market research and analyzes survey data to develop fair and equitable compensation ranges for each position in alignment with AMS compensation philosophy and pay equity legislation.
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Evaluates jobs and develops and maintains job descriptions and job architecture.
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Reviews job descriptions to ensure they accurately capture the essential functions and requirements to assign Fair Labor Standards Act (FLSA) classifications. Updates and maintains the job description library for all employee positions.
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Reviews company-wide wage budgets. Provides data reports to track compensation spending and forecasting. Creates clear, visually polished, and analytically sound data summaries.
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Participates in compensation surveys, conducts research and analysis on market competitiveness, pay equity, and compensation trends.
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Proactively identify gaps in survey data sources relevant to AMS positions and recommend additional data sources as appropriate.
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Researches employee compensation in similar industries and recommends changes or updates to AMS’s existing compensation practices, policies, and programs.
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Analyze workforce demographics; support succession planning and talent pipeline strategies.
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Tracks information for government reporting, such as EEO-1, and transmits data, annually.
HRIS
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Analyze HRIS performance metrics and resolve application issues.
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Perform audits on HR data, processes, and documents, including hiring and termination.
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Documenting processes, identifying HR concerns, and compiling data analysis reports.
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Oversees and maintains optimal function of the HRIS, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules.
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Programs custom functions and documentation such as automated queries, filters, macros, and reports.
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Compiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives, AMS departments, and HR staff.
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Ensures system compliance with data security and privacy requirements.
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Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.
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Collaborates with stakeholders to identify system improvements and enhancements; recommends and implements solutions.
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Provides technical support, troubleshooting, and guidance to HRIS users. Manages permissions, access, and personalization.
HR Compliance
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Track unemployment claims, manage employment records, verify employment information, and dispute ineligible claims for state leave programs and unemployment.
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Acts as Department Record Officer to ensure adherence to AMS records retention schedules and prepare terminated employee files for electronic archiving.
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Submit and track all Worker’s Compensation claims and related compliance requirements.
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Maintain State & Federal Posters for all AMS locations.
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Process employment verifications.
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Maintain annual Conflict of Interest forms.
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Maintains and updates employee handbook with HR Director as policies and laws change.
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Maintain HR intranet space with updated information.
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Serve as employee engagement (G.I.V.E.) Committee Treasurer.
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Cross training to support various HR functions, within the Human Resources department.
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Improve HR workflows and automate processes.
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Update and maintain all procedures associated with position.
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Other duties as assigned.
Strategic Planning
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Contributes to the development and implementation of the organization’s strategic plan, with a focus on recruitment, development, and retention of exceptional staff.
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Identify trends and provide actionable insights to ensure organizational strength and sustainability.
TRAVEL: Less than 5%
INTERNAL AND EXTERNAL RELATIONSHIPS:
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Internal: Must maintain good relationships with internal staff at all levels of the organization. Regularly interacts with internal staff and department/division heads at all AMS locations. May serve on various inter-departmental/cross-divisional committees.
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External: Interacts with external auditors and vendors. Regularly interacts with external vendor representatives, other service providers.
SUPERVISORY RESPONSIBILITIES:
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
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BA or BS degree or equivalent combination of education and experience in Human Resources or related field.
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2-4 years of Human Resources or related experience.
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Experience with compensation program design.
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Experience with salary and budget analysis.
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Strong analytical and statistical skills.
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Experience with human resource information systems (ADP, preferred) with advanced understanding.
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Familiarity with HR functions, employment and labor laws, policies and procedures are necessary.
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Individual must be very detail oriented with the ability to manage multiple activities simultaneously and work effectively under strict time constraints while maintaining accuracy.
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Must possess the ability to work independently, with minimal supervision, while being a team player.
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Ability to maintain strict confidentiality and exercise discretion while dealing with complex and sensitive issues is a must.
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Ability to collaborate, provide technical support, and train staff.
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Experience in documenting processes, as well as performing diagnostic tests and audits.
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Demonstrated experience using Microsoft Office.
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Excellent problem-solving skills.
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Strong organizational skills.
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Excellent written and verbal communication skills.
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Ability to manage multiple projects with various deadlines.
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Self-starter requiring minimal supervision.
ATTRIBUTES AND COMPETENCIES:
The following attributes and competencies are indicators of the skills and/or behaviors necessary to successfully perform the essential functions of the position:
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Demonstrates understanding of organization’s mission, structure, culture, and constituencies.
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Demonstrates knowledge of own department’s work activities and mission; understands how own job impacts work of department.
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Responds positively to changes in the organization and the workplace.
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Demonstrates flexibility in responding to work demands.
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Demonstrates and communicates respect for the opinions and beliefs of other people at all levels and fosters a climate of mutual respect.
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Plans and organizes work effectively.
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Accepts accountability for job performance and results.
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Works effectively with others in a variety of settings.
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Uses communication tools effectively (e.g., presentation, verbal, writing, relationship building, negotiating, listening) to meet needs of audience and/or situation.
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Maintains professional composure in challenging situations.
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Exercises discretion in identifying, handling, and safeguarding confidential information.
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Addresses issues constructively, building cooperative relationships within and across departments.
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Receptive to feedback and willing to try different approaches to achieve the best results.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Performing primarily sedentary work with limited physical exertion and lifting up to 30 lbs.
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Duties performed cause light fatigue of eyes, fingers, or other faculties due to long periods of standing, sitting or repetitive motion.
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Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices.
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Capable of reliable attendance in the office during scheduled work hours.
WORK ENVIRONMENT/CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Typical office environment, climate-controlled, minimal noise.
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Extended work hours may be required to meet project deadlines or resolve unexpected problems.
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This position is required to be in-office.
EOE Statement
The American Mathematical Society is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
Other duties disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. It is not intended as an employment contract.
