Top 16 Residential coordinator Jobs in Randolph, Vt

Operations & Administrative Coordinator
Brookhaven Treatment & Learning Ctr. —Chelsea, VT
- Full-time
- Mid-level
- Office
- Residential
4d
Operations & Administrative Coordinator
Brookhaven Treatment and Learning Center —Chelsea, VT
- $60,000 - $70,000 a year
- Full-time
- HIPAA
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Events and Commencement Coordinator
Vermont Law and Graduate School —South Royalton, VT
- $26 - $32 an hour
- Online Application
- Microsoft Word
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
6d
Residential Coordinator Greene Hill
Upper Valley Services —Randolph, VT
- $55,000 a year
- Full-time
- Maintenance
- Mid-level
- Residential
- Travel reimbursement
- Paid holidays
Quick Apply
Specialized Service Coordinator
Upper Valley Services —Randolph, VT
- $55,000 - $60,000 a year
- Full-time
- Management
- Mid-level
- Travel reimbursement
- Mileage reimbursement
Quick Apply
Bridge Program Service Coordinator
WASHINGTON COUNTY MENTAL HEALTH SERVICES INC —Barre, VT
- $24.87 - $25.88 an hour
- Weekends as needed
- Clean driving record
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
Director of Civil Rights Compliance and Title IX Coordinator - Norwich University
Norwich University —Northfield, VT
- Full-time
- Background check
- Microsoft Outlook
- 5 years
Mobile Occupancy Field Coordinator
FAR Inspections —Barre, VT
- $25 - $35 an hour
- Full-time
- Background check
- Computer literacy
- Residential
- Flexible schedule
Student & Alumni Affairs Coordinator
Dartmouth College —Hanover, NH
- $27.25 - $33.75 an hour
- Weekends as needed
- Background check
- Writing skills
- Mid-level
Office Coordinator | Chippers, Inc.
The Davey Tree Expert Company —Woodstock, VT
- $22 - $27 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Part Time Maintenance Porter
Red Cottage —Warren, VT
- $25 an hour
- Part-time
- Background check
- Hospitality
- Google Workspace
Quick Apply
12d
Part Time High School Psychologist (0.2 FTE)
School Administrative Unit 70 —Hanover, NH
- $11,109 - $22,844 a year
- Part-time
- Classroom
- Doctoral degree
- High school
CDL Class A Driver
Weed Precast LLC —White River Junction, VT
- Full-time
- Background check
- Clean driving record
- Construction site
- Health insurance
- Dental insurance
Quick Apply
Field Analyst
SOSi —United States
- Weekends as needed
- Background check
- Spanish
- Pass drug screening
Quick Apply

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Operations & Administrative Coordinator

Brookhaven Treatment & Learning Ctr.
Chelsea, VT

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Job Details

Full-time
4 days ago

Qualifications

Optimizing workflow processes
Office supply management
Records disposition policies
Employee onboarding
Visitor query response
Document compliance management
Succession planning
Correspondence management
Confidential information handling
Regulatory documents
Retirement plan management
IT management
Accreditation standards (regulatory compliance area)
Overseeing educational regulatory compliance
IT user and group management
Data permissions
Procedural guides
Workflow management (operations management method)
Student record keeping
Data Retention (Data management)
Greeting customers
Digital signature usage
Executive administrative support
Mail distribution
Family Educational Rights and Privacy Act (FERPA)
Mid-level
Phone call screening
Workers' compensation insurance knowledge
Meeting scheduling
Employee data management

Full Job Description

Position SummaryThe Operations & Administrative Coordinator is responsible for coordinating Brookhaven Treatment & Learning Center's day-to-day administrative operations. The position supports the administrative systems that enable Brookhaven's educational, residential, clinical, and business operations to function efficiently and effectively.Working closely with the Executive Director and Leadership Team, the Coordinator ensures the efficient flow of information, documentation, and organizational processes while helping the organization maintain compliance with applicable policies, regulatory requirements, and administrative standards.The Coordinator serves as the organizational hub for employment administration, admissions and referrals, educational support, compliance documentation, records management, front office operations, and general administrative services. The position is responsible for maintaining the administrative infrastructure that supports employees, students, families, and organizational operations.As Brookhaven's primary administrative point of contact, the Coordinator frequently greets visitors, answers and directs incoming telephone calls, responds to general inquiries, and assists families, employees, vendors, contractors, Board members, community partners, and regulatory agencies. The position is expected to represent Brookhaven in a professional, courteous, responsive, and welcoming manner while ensuring inquiries are handled accurately and efficiently.Success in this position requires exceptional organization, attention to detail, professionalism, sound judgment, strong interpersonal and customer service skills, and the ability to manage multiple priorities while maintaining strict confidentiality.This position coordinates administrative processes but does not establish organizational policy, supervise employees, or provide operational leadership unless specifically assigned by the Executive Director.Reports To: Executive DirectorClassification: Full-Time, Non-ExemptEssential Duties and ResponsibilitiesEmployment AdministrationMaintain confidential personnel files and required employment records.Coordinate employee onboarding and offboarding activities.Prepare new hire and employment eligibility documentation.Coordinate employee benefit enrollment, retirement enrollment, and annual open enrollment activities.Serve as the administrative liaison with employee benefit providers.Maintain employee benefit records and related documentation.Maintain employee training records, certifications, and required employment documentation.Assist with workers' compensation, unemployment, and other employment-related administrative processes.Coordinate employee time studies by distributing, collecting, tracking, and maintaining required documentation in accordance with organizational, funding, and regulatory requirements.Educational AdministrationMaintain student administrative records.Coordinate student enrollment, withdrawal, and administrative documentation.Assist with required educational reporting and documentation.Coordinate the administrative components of Independent School approval, renewal, and compliance activities.Maintain educational compliance documentation.Coordinate student records requests in accordance with FERPA and Brookhaven policies.Support the Education Director with administrative coordination as assigned.Maintain educational calendars, reporting deadlines, and administrative schedules.Compliance & Records AdministrationMaintain confidential administrative records.Maintain personnel, student, and organizational files.Organize licensing and regulatory documentation.Coordinate required compliance documentation.Maintain document retention systems.Coordinate organizational reporting required by state agencies and regulatory bodies.Maintain regulatory reporting calendars and compliance deadlines.Assist with accreditation, licensing, regulatory reviews, audits, and inspections.Administrative OperationsGreet visitors, families, contractors, vendors, and other guests in a professional and welcoming manner.Manage office correspondence and administrative communications.Coordinate mail distribution.Maintain administrative copies of contracts, agreements, and memoranda of understanding.Coordinate insurance policies, renewals, and certificates of insurance.Maintain office supply inventories.Coordinate office equipment maintenance and service requests.Coordinate incoming and outgoing deliveries and packages.Assist with vendor correspondence and administrative documentation.Schedule meetings and coordinate meeting logistics.Prepare routine organizational correspondence.Maintain organizational forms and templates.Coordinate electronic signature processes.Coordinate established administrative workflows.Maintain administrative SOPs.Maintain organizational administrative calendars and recurring operational deadlines.

Answer, screen, and direct incoming telephone calls.Receive, route, and respond appropriately to general inquiries.Coordinate visitor sign-in procedures and maintain visitor records as required.Assist visitors with administrative needs and direct them to appropriate staff.Maintain a welcoming, organized, and professional reception area.Admissions & Referral CoordinationReceive and organize referral information.Prepare referral packets.Coordinate admissions documentation and logistics.Track required forms and signatures.Communicate with referring agencies and families regarding administrative documentation.Maintain admission records and admissions tracking systems.Information Systems AdministrationMaintain employee access and administrative user lists.Coordinate technology onboarding and offboarding.Maintain software licensing and administrative system records.Coordinate administrative user account requests.Coordinate software user permissions and periodic access reviews.Assist with implementation of new administrative software and information systems.Maintain administrative system documentation.Serve as the administrative liaison with technology vendors as assigned.Leadership & Organizational SupportPrepare routine reports, correspondence, and administrative documents.Assist with Board and committee meeting materials.Coordinate policy acknowledgements and organizational communications.Maintain organizational calendars, regulatory deadlines, administrative tracking systems, and recurring organizational schedules.Support organizational initiatives requiring administrative coordination.Administrative Systems ManagementReview, document, and continuously improve administrative workflows.Maintain organizational templates.Maintain administrative SOPs.Identify opportunities to improve administrative efficiency.Assist with implementation of new administrative processes and systems.Support continuous improvement of organizational administrative operations.Recommend administrative process improvements that enhance organizational efficiency, consistency, and service delivery.Organizational Knowledge ManagementMaintain organizational templates, forms, and administrative reference materials.Maintain administrative manuals and process documentation.Maintain organizational contact lists and administrative resource guides.Coordinate updates to administrative policies, procedures, and forms.Assist with succession planning through documentation of administrative processes and institutional knowledge.Records ManagementOrganize electronic and paper filing systems.Ensure records are maintained in accordance with Brookhaven's record retention policies.Protect confidential information.Maintain accurate administrative databases.Coordinate authorized records requests in accordance with Brookhaven policies and applicable laws.Other DutiesMaintain confidentiality of all personnel, student, financial, and organizational information.Comply with all Brookhaven policies regarding confidentiality, cybersecurity, HIPAA, FERPA, records management, and information security.Perform other administrative duties as assigned by the Executive Director.

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Refine Your Search

residential coordinator jobs in randolph, vt

Operations & Administrative Coordinator

Operations & Administrative Coordinator

Events and Commencement Coordinator

Residential Coordinator Greene Hill

Specialized Service Coordinator

Bridge Program Service Coordinator

Director of Civil Rights Compliance and Title IX Coordinator - Norwich University

Mobile Occupancy Field Coordinator

Student & Alumni Affairs Coordinator

Office Coordinator | Chippers, Inc.

Part Time Maintenance Porter

Part Time High School Psychologist (0.2 FTE)

CDL Class A Driver

Field Analyst

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