YOU MUST SUBMIT A COVER LETTER WITH YOUR RESUME TO BE CONSIDERED FOR THIS POSITION.
Position Summary
Smooth-On, Inc.’s (the “Company”) GHS Compliance Specialist is responsible for the development, maintenance, and regulatory compliance of all Safety Data Sheets (SDS) and product labeling for Company products. This role ensures alignment with Globally Harmonized System (GHS), Department of Transportation (DOT), and all other applicable hazard communication regulations.
The GHS Compliance Specialist will independently manage SDS and labeling workflows, respond to customer inquiries regarding SDSs and labels, and ensure that all SDSs and labels are proactively reviewed and updated to reflect current regulatory requirements and company data. This is a largely independent role requiring strong analytical ability, attention to detail, and the ability to manage high-volume documentation workflows. This position will report directly to Smooth-On, Inc.’s Regulatory Counsel and may be performed remotely.
Essential Job Functions
Safety Data Sheet (SDS) Drafting
- Draft, review, and publish SDSs for all finished goods.
- Classify mixtures and substances in accordance with GHS hazard classification criteria.
- Ensure that all SDSs are compliant with Globally Harmonized System (GHS) and DOT requirements across applicable jurisdictions.
- Review and apply requirements from the UN GHS “Purple Book” and other applicable hazard communication regulations to support defensible hazard classification and SDS content.
- Maintain raw material SDSs, certifications, lab reports, and other relevant documentation to support GHS classifications.
- Ensure SDS accuracy through collaboration with R&D and Operations regarding formulation, processing, and hazard data.
Safety Data Sheet (SDS) Management
- Monitor, interpret, and ensure company-wide compliance with GHS standards.
- Communicate proposed hazard classification changes to leadership for review and approval prior to issuance.
- Conduct benchmarking SDS reviews for comparable products to validate classification approaches and identify alignment with industry standards.
- Manage customer requests for SDSs, including timely distribution and response to inquiries.
- Establish and maintain a tracking system for SDS updates, including status reporting and prioritization, to ensure timely completion.
- Resolve SDS software issues with external vendors.
Product Labeling
- Develop and maintain compliant labels and label templates for all finished good containers and packages.
- Convert label designs provided by Sales & Marketing into compliant label templates within the Company’s labeling system, ensuring final output matches approved designs and brand requirements.
- Generate product labels and ensure all labels meet GHS and Federal Hazardous Substances Act (FHSA) requirements.
- Coordinate large-scale label updates driven by SDS and regulatory changes.
- Independently troubleshoot labeling software issues, including formatting constraints, template configuration, and system limitations.
- Resolve labeling design, formatting, and print production issues.
- Collaborate with Sales & Marketing to ensure regulatory requirements are incorporated into label designs without deviation from approved branding and layout.
Cross-Functional Coordination
- Work with Sales & Marketing, R&D, IT, and Operations to ensure regulatory accuracy across materials.
- Communicate compliance goals and issues related to SDSs and labels clearly across the organization.
Knowledge, Skills, and Abilities
- Ability to read, interpret, and apply technical and regulatory requirements independently.
- Highly organized with strong attention to detail.
- Ability to work independently in a remote or minimally supervised environment with strong ownership of deliverables.
- Strong computer proficiency.
- Ability to learn new software systems quickly.
- Ability to independently troubleshoot issues.
- Comfort performing high-volume, detail-oriented work with consistency and accuracy.
- Ability to multi-task across projects, take ownership, and work independently.
Company Policies and Additional Requirements
1. Continually practice safety procedures and policies to protect yourself, others and company owned property.
2. Practice civility in all aspects of your job by actively listening, hearing, and collaborating with co-workers, vendors, and managers and by resolving issues respectfully and professionally in a civil manner.
3. Comply with company rules, policies, and procedures.
4. Seek guidance from your manager before performing an unfamiliar task or assignment.
5. Complete job tasks efficiently, timely and accurately according to SOPs (Standard Operating Procedures), job aids and based on job function.
6. Maintain work area (including any remote workspace) in a safe, clean, organized, and efficient manner.
7. Must maintain a consistent and reliable work schedule and be available during standard working hours.
8. Demonstrate reliable attendance, limited lateness or call outs.
9. Must have reliable internet access for remote work and, if applicable, dependable transportation for occasional on-site work or meetings.
10. Willingness to learn other jobs.
11. Perform other job-related duties or responsibilities when requested or required whether specifically mentioned in job description.
12. Willing to work with others in a team environment, including effective communication in a remote or hybrid setting.
Experience and Education
- Bachelor’s degree in Computer Science, Data Science, Information Systems, Information Science, or related field preferred; and,
- Experience in SDS authoring, hazard classification, product labeling, or product compliance in a chemical manufacturing environment preferred; and,
- Experience working with SDS authoring tools, labeling systems, or comparable technical software preferred; or,
- Equivalent combination of education and experience.
YOU MUST SUBMIT A COVER LETTER WITH YOUR RESUME TO BE CONSIDERED FOR THIS POSITION.
This position can be remote or in office; however, training period will be on campus and travel to office as necessary is required.
