Job Title: Service Learning and School Events Coordinator
Reports To: Chief Academic Officer / Head of School
Works In Partnership With: Chief Executive Officer, Facilitators of Learning, Advisors, Student Support Team, Operations Team, Families, Students, Community Partners, and School Leadership
Approved By: Board of Trustees
Date Revised: June 30, 2026
Job Classification: Full-Time, Exempt
YouthBuild Preparatory Academy is looking for a Service Learning and School Events Coordinator who can help turn student learning into community action and help bring the school community together through meaningful, well-organized events.
This role is not just about coordinating activities. It is about helping students understand that learning should connect to responsibility, service, leadership, community, and real-world impact. At YBPA, service learning is not charity work. It is not a checkbox. It is part of how students build identity, agency, civic responsibility, and a deeper understanding of the world around them.
The Service Learning and School Events Coordinator is responsible for organizing, tracking, and supporting student service learning opportunities, schoolwide events, community engagement activities, exhibitions of learning, family events, student showcases, celebrations, and other experiences that strengthen school culture and student belonging.
This position requires someone who is highly organized, relationship-centered, creative, calm under pressure, and able to manage details without losing sight of the bigger purpose. The right person can work with students, families, staff, vendors, community partners, and school leadership to make sure events are not just planned, but planned well.
At YBPA, every event should communicate who we are. Every service opportunity should help students understand their power. Every exhibition should show that students are not passive recipients of education. They are creators, contributors, and community leaders.
YouthBuild Preparatory Academy is a competency-based, project-based, interdisciplinary learning community rooted in liberatory education. We serve students who deserve more than a traditional school model that asks them to sit still, comply, and memorize information disconnected from their lives.
Our work is grounded in four core commitments: Growth, Relationships, Agency, and Belonging. We believe students learn best when they are known well, challenged with purpose, and given opportunities to demonstrate mastery through meaningful work. We are building a school where students do not simply earn credits. They build identity, voice, skill, confidence, and a path toward their future.
The ideal Service Learning and School Events Coordinator is:
-
Deeply committed to young people and to helping students see themselves as leaders, contributors, and change agents in their communities.
-
Skilled at organizing events, managing logistics, tracking details, communicating clearly, and following through.
-
Able to build strong relationships with students, families, staff, community partners, vendors, and external organizations.
-
Comfortable working in a school environment that is project-based, competency-based, interdisciplinary, and rooted in liberatory education.
-
Able to connect service learning to student growth, community responsibility, civic engagement, leadership, and real-world learning.
-
Creative and practical. This role requires someone who can generate strong ideas and also handle the chairs, schedules, permission slips, transportation, food, setup, cleanup, and follow-up.
-
Strong at balancing student voice with adult structure and accountability.
-
Able to work across teams and departments without waiting to be chased down for updates.
-
Calm under pressure and able to solve problems quickly when plans change.
-
Grounded in the belief that school culture is built through consistent actions, not slogans.
-
Coordinate and support student service learning opportunities aligned with YBPA’s mission, graduation expectations, competency-based model, and community priorities.
-
Help develop service learning experiences that move beyond volunteer hours and connect students to civic engagement, community development, social responsibility, and leadership.
-
Work with Facilitators of Learning and Advisors to connect service learning to interdisciplinary projects, exhibitions of learning, portfolios, and student reflection.
-
Identify, develop, and maintain partnerships with community organizations, nonprofits, public agencies, businesses, neighborhood groups, and other service learning sites.
-
Support students in selecting, preparing for, completing, documenting, and reflecting on service learning experiences.
-
Maintain accurate records of student service learning hours, placements, activities, reflections, documentation, and completion status.
-
Monitor student progress toward service learning expectations and communicate concerns early to Advisors, Facilitators of Learning, families, and school leadership.
-
Help students understand service learning as a form of community contribution, not punishment, charity, or resume padding.
-
Support service learning projects that allow students to investigate community needs, design responses, take action, and reflect on impact.
-
Coordinate service learning documentation needed for portfolios, graduation readiness, student exhibitions, and school reporting.
-
Plan, coordinate, and support schoolwide events, student celebrations, family engagement events, community gatherings, exhibitions of learning, student showcases, open houses, orientation events, career events, and other school activities.
-
Develop event plans that include goals, timelines, staffing needs, student roles, budgets, materials, space needs, technology, transportation, food, setup, cleanup, and communication.
-
Work with school leadership to maintain an annual school events calendar and ensure major events are planned with enough lead time.
-
Coordinate logistics with staff, students, families, community partners, vendors, facilities staff, and outside organizations.
-
Create and manage event checklists, run-of-show documents, sign-in systems, permission forms, supply lists, volunteer assignments, and follow-up tasks.
-
Support events that reflect YBPA’s mission, culture, student voice, and commitment to Growth, Relationships, Agency, and Belonging.
-
Help ensure events are welcoming, organized, accessible, safe, and respectful of students, families, staff, and guests.
-
Coordinate student participation in event planning, hosting, presenting, setup, cleanup, and leadership roles.
-
Support school traditions, rites of passage, community celebrations, and student recognition events.
-
Gather feedback after events and use it to improve future planning.
-
Support the planning and coordination of exhibitions of learning, student portfolio presentations, capstone-style events, project showcases, and public demonstrations of mastery.
-
Work with Facilitators of Learning, Advisors, and school leadership to organize exhibition schedules, rooms, panels, guests, materials, technology, and student presentation needs.
-
Help students prepare for public-facing events by supporting presentation logistics, professional expectations, guest communication, and student confidence.
-
Coordinate community partner and family participation in exhibitions and student showcases.
-
Ensure exhibitions and showcases are treated as serious academic and community events, not last-minute presentations thrown together at the end.
-
Support documentation of student work, photos where permitted, reflections, attendance, and evidence of learning.
-
Help build a school culture where student work is seen, heard, honored, and held to high standards.
-
Build and maintain strong relationships with community partners who can support service learning, internships, projects, guest speaking, mentorship, school events, and student leadership opportunities.
-
Serve as a point of contact for community organizations involved in service learning and school events.
-
Coordinate partner communication, expectations, schedules, student participation, required forms, and follow-up.
-
Help identify new partnerships that align with YBPA’s mission, student interests, career pathways, and community development priorities.
-
Work with school leadership to ensure partnerships are purposeful, respectful, and mutually beneficial.
-
Support community partner involvement in exhibitions, service learning projects, career exploration, family events, and student celebrations.
-
Maintain an organized database or tracking system of community partners, contacts, opportunities, requirements, and partnership history.
-
Support student leadership opportunities connected to service learning, events, exhibitions, school culture, and community engagement.
-
Help students take meaningful roles in planning, hosting, presenting, facilitating, and evaluating school events.
-
Support student committees, leadership groups, advisory projects, or event teams as assigned.
-
Encourage student voice and ownership while maintaining clear expectations, timelines, and adult support.
-
Help students develop communication, planning, teamwork, professionalism, problem-solving, and follow-through skills.
-
Support a school culture where students are expected to contribute to the community, not simply attend school.
-
Work with Advisors and student support staff to connect students to leadership opportunities that build confidence and belonging.
-
Maintain clear systems for tracking service learning hours, event plans, partner contacts, student participation, family attendance, permission forms, event budgets, and related documentation.
-
Communicate event information clearly and on time to students, families, staff, partners, and leadership.
-
Prepare event announcements, schedules, reminders, flyers, sign-up forms, family communications, and other materials as needed.
-
Coordinate with operations staff around purchasing, supplies, space setup, transportation, food, vendor coordination, safety needs, and building use.
-
Ensure events and service learning activities follow school policies, supervision expectations, safety protocols, permission requirements, and accessibility needs.
-
Support attendance tracking and participation documentation for events and service learning activities.
-
Provide regular updates to school leadership regarding upcoming events, service learning progress, partner needs, risks, and follow-up items.
-
Manage multiple timelines at once without losing track of details.
-
Work closely with Facilitators of Learning, Advisors, Student Support Team, Operations Team, and school leadership to align service learning and events with the school’s academic and cultural priorities.
-
Participate in staff meetings, planning meetings, student support meetings, and professional development as assigned.
-
Collaborate with staff to make service learning and events connected to student learning rather than isolated activities.
-
Support the school’s project-based and competency-based model by helping create opportunities for students to demonstrate growth, agency, leadership, collaboration, and community engagement.
-
Reflect on event outcomes, service learning implementation, student participation, and partner feedback to improve systems over time.
-
Model professionalism, organization, communication, and care in all interactions with students, families, staff, and partners.
-
Bachelor’s degree required.
-
Minimum of three years of relevant experience in education, youth development, service learning, community engagement, event coordination, nonprofit programming, school operations, or a related field preferred.
-
Experience working with high school students or young adults required.
-
Experience planning events, coordinating logistics, managing timelines, and communicating with multiple stakeholders required.
-
Strong organizational, written communication, verbal communication, and follow-through skills.
-
Ability to build strong relationships with students, families, staff, community partners, vendors, and external organizations.
-
Ability to manage service learning documentation, event records, participation data, and partner information accurately.
-
Ability to work flexible hours when needed for evening events, family engagement activities, exhibitions, community events, or weekend service learning opportunities.
-
Current B.C.I. required.
-
Citizenship, residency, or work authorization required.
-
Commitment to the mission, values, and educational model of YouthBuild Preparatory Academy.
-
Experience coordinating service learning, civic engagement, community-based learning, student leadership programming, or youth development programs.
-
Experience working in urban school communities or with students who have experienced barriers in traditional school settings.
-
Experience with project-based learning, competency-based learning, exhibitions of learning, student portfolios, advisory programs, or schoolwide student showcases.
-
Experience building partnerships with community organizations, nonprofits, public agencies, businesses, or neighborhood groups.
-
Experience planning school events, family engagement events, student showcases, public programs, or community gatherings.
-
Bilingual or multilingual ability.
-
Strong comfort with spreadsheets, calendars, forms, databases, communication platforms, and basic event management tools.
-
Ability to manage budgets, purchase requests, vendor communication, transportation logistics, and event supplies.
-
Ability to support student leadership and youth voice without letting student-led work become disorganized or unsupported.
A successful Service Learning and School Events Coordinator at YBPA will:
-
Build a clear, organized, and meaningful service learning system that helps students meet school expectations and understand their role in the community.
-
Create and maintain strong community partnerships that expand opportunities for students.
-
Plan school events that are organized, welcoming, mission-aligned, and worth people’s time.
-
Support exhibitions of learning, student showcases, and portfolio events that make student work visible and meaningful.
-
Help students develop leadership, responsibility, communication, teamwork, and follow-through through service and event participation.
-
Keep accurate records of student service learning hours, event participation, and partner engagement.
-
Communicate clearly with students, families, staff, partners, and leadership before, during, and after events.
-
Strengthen school culture by making events feel purposeful, organized, and connected to YBPA’s identity.
-
Support a school community where students experience Growth, Relationships, Agency, and Belonging every day.
YouthBuild Preparatory Academy is an Equal Opportunity Employer. We are committed to building an inclusive workplace and learning community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status under applicable law.
This role is for someone who understands that school culture does not build itself. Service learning, family events, exhibitions, celebrations, and community partnerships all require planning, care, follow-through, and purpose.
At YouthBuild Preparatory Academy, the Service Learning and School Events Coordinator helps students connect learning to community, service to leadership, and events to belonging. This position helps make the school feel alive, organized, and connected to the people and communities it serves.
We are building something that challenges the old model. That means we need someone who can manage the details without losing the mission. If you are looking for a role where events are just dates on a calendar, this may not be the right fit. If you are ready to help students serve, lead, celebrate, present, and belong, this is the work.
