Top 242 Facility services coordinator Jobs in Richmond Va

Operations Administration Manager
Coastal Fiber, LLC —Ashland, VA
- $75,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Health insurance
- Paid time off
Quick Apply
Maintenance Team Coordinator
The LEGO Group —Richmond, VA
- $39.75 an hour
- Online Application
- Background check
- CPR Certification
- 5 years
- Disability insurance
- Family leave
Warranty Coordinator
MOC MID-ATLANTIC —Powhatan, VA
- $50,000 - $60,000 a year
- 8 hour shift
- Background check
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Facility Services Coordinator
BGIS —Glen Allen, VA
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
12d
Community Placement Coordinator (Offender Management Services): DOC Headquarters #00560
Dept of Corr - Central Admin —Richmond, VA
- $53,490 - $83,446 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Experience working with individuals with disabilities
2d
HSS Coordinator - Remote in VA Market
UnitedHealthcare —Richmond, VA
- $24 - $43 an hour
- Full-time
- Remote
- Master of Social Work
- Microsoft Outlook
- Pass drug screening
4d
Parking & Badging Receptionist - P0074
Department of General Services —Richmond, VA
- $35,000 - $45,000 a year
- Full-time
- Word processing
- Office
- Administrative experience
- Paid holidays
- Disability insurance
8d
Office Coordinator - Virginia State University
Thompson Hospitality Corporation —Petersburg, VA
- Full-time
- Office
- Administrative experience
- University
- Disability insurance
- Health insurance
13d
Activities Assistant
Dept of Veterans Services —Richmond, VA
- Up to $37,000 a year
- Full-time
- Pass drug screening
- Geriatrics
- Military encouraged
3d
School Custodial Cleaner
ABM Industries —Petersburg, VA
- $17 an hour
- Full-time
- Classroom
- 18 years or older
- Customer service
- On-the-job training
Commercial HVAC Technician
BGIS —Richmond, VA
- $30 - $42 an hour
- Overtime
- Mid-level
- 3 years
- Travel
- Paid holidays
- Disability insurance
Facilities Specialist
Teleperformance USA —Richmond, VA
- Overtime
- Background check
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Maintenance Manager
Hylton & Company —North Chesterfield, VA
- From $21 an hour
- Full-time
- 5 years
- Residential
- Driver's License
- 401(k)
- Paid time off
Quick Apply
MDS Coordinator RN
Beaufont Health & Rehabilitation Center —Richmond, VA
- $91,000 - $92,497 a year
- Full-time
- Skilled nursing facility
- RN License
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Adult Mental Health Clinical Nurse Coordinator
Tucker Pavilion of Chippenham Hospital —Richmond, VA
- $35.35 - $53.03 an hour
- Full-time
- No experience needed
- Mid-level
- No travel
- Employee stock purchase plan
- Disability insurance
Quick Apply
Clinical Nurse Coordinator RN Endoscopy
Parham Doctors' Hospital —Richmond, VA
- $37.12 - $55.68 an hour
- Full-time
- Surgery
- Mid-level
- Neurology
- Employee stock purchase plan
- Disability insurance
Quick Apply
AREA DIRECTOR OF SALES
SHAMIN HOTELS INC —Richmond, VA
- $90,000 - $95,000 a year
- Weekends as needed
- Customer service
- Hotel
- Bachelor's degree
- Paid holidays
- Disability insurance
Quick Apply
Registered Nurse Assessment Coordinator (MDS/RNAC)
Prestige —Richmond, VA
- Full-time
- Skilled nursing facility
- RN License
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
13d
RN/LPN MDS Coordinator *Experience Preferred*
Parham Healthcare & Rehabilitation Center —Richmond, VA
- $76,960 - $85,360 a year
- Full-time
- Skilled nursing facility
- RN License
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Clinical Coordinator Stepdown Unit RN
TriCities Hospital —Hopewell, VA
- $35.35 - $53.03 an hour
- Full-time
- Surgery
- Mid-level
- Employee stock purchase plan
- Disability insurance
Quick Apply

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Operations Administration Manager

Coastal Fiber, LLC -
Ashland, VA

Quick Apply

Job Details

Full-time
$75,000 - $90,000 a year

Benefits

Health insurance
Paid time off
Retirement plan

Qualifications

Practicing in a sourcing or procurement role
Customer communication
Microsoft Excel
Client onboarding
Microsoft Outlook
Coordinating with subcontractors on construction projects
Accounts receivable management
Operations coordination
ERP systems
Invoice payment processing
Driver's License
Sales management systems proficiency
Project task coordination
Microsoft Teams
Accounting and finance experience
Project management software
CRM system proficiency
Operational excellence initiatives
Process improvement planning

Full Job Description

The Administrative Manager serves as the operational backbone of our office, ensuring the daily administrative, financial, and project support functions of the business are executed accurately, efficiently, and professionally. Reporting directly to the General Manager, this position plays a key role in coordinating activities between Operations, Accounting, Human Resources, Project Management, and field personnel to keep projects moving and the office running smoothly.

This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced construction environment. The successful candidate will manage competing priorities, improve administrative processes, support project execution, and provide exceptional service to employees, customers, subcontractors, and business partners.

The Administrative Manager is expected to exercise sound judgment, maintain confidentiality, identify opportunities for continuous improvement, and serve as a trusted resource for the entire organization.

Specifically, you may be responsible for performing the following duties to the highest standards:

Operational Efficiency:

Support operational processes to maximize efficiency, minimize costs, and improve deliverables
In conjunction with the Director of Operations and Safety Coordinator, develop and implement strategies to streamline workflows and enhance operational effectiveness

Financial Management:

AP/AR, Process invoices, expense reports, and reimbursements in a detailed and timely manner
Coordinate financial reporting and reconciliation with the Accounting Department
Create preliminary and final Scopes of Work (SOW) for construction and traffic control, create job numbers and job folders
Onboard subcontractors and ensure Master Service Agreements (MSA’s) are in place and cataloged
Onboard new customers and maintain information
Verifying payment statuses when requested
Entering Coastal Inventory – Quarterly
Salesforce, Clad, and Trimble (Viewpoint / Vista) experienced preferred

Human Resources Support:

Assist with the recruitment process by scheduling interviews, processing new hire paperwork and assisting with new hire orientations.
Coordinate and communicate on/offboarding to Human Resources and IT
Set up new hire phones
Complete new hire, I-9's
Approve direct report’s weekly timesheets and PTO requests

Administrative/Facilities Coordination:

Maintain office supply inventory by monitoring stock, anticipating supplies needed, placing, and expediting orders, and verifying receipts
Assist in the preparation of reports, presentations, and other documentation
Maintain tracking of packing slips/goods receipts
Weekly forwarding of the On-Call Project Manager phone number
Checking outside mailbox
Maintain the filing of documents
Coordinate venues for company offsite functions
Collect and report water meter reading

Qualifications

The ideal candidate is a highly organized operations professional who thrives in a fast-paced construction environment and takes ownership of the administrative processes that keep projects and people moving efficiently.

Required Qualifications

Minimum of 5 years of progressively responsible administrative, office management, operations support, or project coordination experience, preferably within the utility construction, telecommunications, civil construction, engineering, or related industries.
Demonstrated experience supporting multiple departments including Operations, Project Management, Accounting, Human Resources, and Executive Leadership.
Proven ability to manage competing priorities, meet deadlines, and maintain exceptional attention to detail in a dynamic, deadline-driven environment.
Experience coordinating project documentation, job setup, customer onboarding, subcontractor compliance, purchasing, invoicing, or similar operational processes.
Strong understanding of accounts payable, accounts receivable, financial documentation, and administrative controls.
Excellent organizational, analytical, and problem-solving skills with the ability to identify process improvements and implement practical solutions.
Ability to exercise sound judgment, maintain confidentiality, and make independent decisions while supporting daily business operations.
Exceptional written and verbal communication skills with the ability to interact professionally with employees, customers, subcontractors, vendors, and executive leadership.
Advanced proficiency with Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams.
Demonstrated ability to learn and effectively utilize business software, ERP systems, CRM platforms, and project management software.
Valid driver's license with a satisfactory driving record.

Preferred Qualifications

Five or more years of experience supporting utility construction, telecommunications construction, civil construction, or commercial construction operations.
Associate's or Bachelor's degree in Business Administration, Accounting, Construction Management, or a related field.
Experience using Trimble Viewpoint Vista, Salesforce, or comparable ERP, accounting, and project management systems.
Working knowledge of construction documentation including Scopes of Work (SOWs), subcontract agreements, purchase orders, project billing, customer onboarding, and contract administration.
Experience supporting field operations, project managers, and multiple office locations.
Demonstrated success improving office procedures, administrative workflows, and operational efficiency.
Ability to work independently, anticipate organizational needs, and proactively solve problems before they impact operations.

See above

Who we are

Coastal Fiber is a growing utility construction company with over 25 years of industry experience delivering high-quality telecommunications and electrical infrastructure solutions. With six offices located throughout New England, New York, and Virginia, we continue to expand our footprint while maintaining a strong commitment to safety, professionalism, and customer service.

What we offer

Your benefits will include a competitive compensation plan and paid time off benefit. After 90 days you may enroll in Coastal Fiber LLC., Health & Welfare benefit plans, depending on eligibility. As well as a Retirement Savings Plan, with a 4% company match. We look forward to reviewing with you the specific benefits you would receive as a Coastal Fiber LLC., employee. The above information is provided as a highlight of the major benefits offered to most full-time team members, this is not a summary plan description or official plan document.

EOE/AA/Disabled/Veterans

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Refine Your Search

facility services coordinator jobs in richmond va

Operations Administration Manager

Maintenance Team Coordinator

Warranty Coordinator

Facility Services Coordinator

Community Placement Coordinator (Offender Management Services): DOC Headquarters #00560

HSS Coordinator - Remote in VA Market

Parking & Badging Receptionist - P0074

Office Coordinator - Virginia State University

Activities Assistant

School Custodial Cleaner

Commercial HVAC Technician

Facilities Specialist

Maintenance Manager

MDS Coordinator RN

Adult Mental Health Clinical Nurse Coordinator

Clinical Nurse Coordinator RN Endoscopy

AREA DIRECTOR OF SALES

Registered Nurse Assessment Coordinator (MDS/RNAC)

RN/LPN MDS Coordinator Experience Preferred

Clinical Coordinator Stepdown Unit RN

I want to receive the latest job alert for facility services coordinator in richmond va

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