Top 6 Operations coordinator & design assistant Jobs in Riverhead, Ny

Operations Coordinator & Design Assistant
The Hamptons Home Design —Speonk, NY
- $20 - $25 an hour
- Temporary
- Research
- Office
- Administrative experience
- Flexible schedule
Quick Apply
Assistant Administrative Coordinator for Digital Learning and Assessments (FT, 12-month)
Eastern Suffolk BOCES —Patchogue, NY
- $116,081 a year
- Full-time
- Mid-level
- Office
- Contracts
12d
Student Services Coordinator
One River School of Art and Design —Port Jefferson Station, NY
- $17 an hour
- Part-time
- Google Workspace
- Administrative experience
- Visual & Performing Arts
Quick Apply
Event Production Assistant
Holiday House Design Show —Bridgehampton, NY
- $30 an hour
- Temporary
- In-person
- Reliable transportation
- Leadership
Quick Apply
Equipment Planner
Stony Brook University Hospital —East Setauket, NY
- $76,407 - $95,509 a year
- Online Application
- Microsoft Word
- 5 years
- Pass drug screening
5d
Assistant BIS - Suffolk County
YAI - Seeing Beyond Disability —East Setauket, NY
- $23.10 an hour
- Weekends as needed
- 18 years or older
- CPR Certification
- Psychiatry
- 403(b) matching
- Paid holidays

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Operations Coordinator & Design Assistant

The Hamptons Home Design
Speonk, NY

Quick Apply

Job Details

Temporary | Contract
$20 - $25 an hour

Benefits

Flexible schedule

Qualifications

Interpersonal skills
Filing
Research
Administrative experience
Attention to detail
Time management

Full Job Description

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Operations Coordinator & Design Assistant to support the daily operations of a luxury interior design and home renovation company. This role combines office administration, client communication, project coordination, and design support. The ideal candidate is an excellent communicator who can multitask, think quickly, and keep multiple projects moving efficiently.

Responsibilities Office Administration

Answer phones and respond to emails professionally.
Manage calendars, appointments, and scheduling.
Maintain organized digital and physical project files.
Prepare project documents, estimates, proposals, and invoices (training available).
Keep the office organized and stocked with supplies.

Client & Vendor Communication

Serve as a primary point of contact for clients, vendors, and subcontractors.
Follow up on approvals, selections, payments, deliveries, and project updates.
Take detailed notes during meetings and phone calls.
Maintain clear, professional communication by phone, email, and text.

Project Coordination

Coordinate schedules for contractors, installers, deliveries, and client appointments.
Track project timelines and ensure tasks are completed on schedule.
Follow up with vendors regarding orders, lead times, and installations.
Assist the owner with the day-to-day management of multiple renovation and interior design projects.

Design Support

Order and organize samples, materials, and product information.
Assist with furniture, lighting, fabric, wallpaper, and finish selections.
Help prepare client presentations and maintain the design library.
Research products, pricing, and availability.

Field Support

Run local errands, pick up materials and samples, and visit job sites when needed.
Coordinate deliveries and assist during installations.
Represent the company professionally while off-site.

Qualifications

Excellent verbal and written communication skills.
Strong organizational and time management skills.
Ability to multitask and prioritize in a fast-paced environment.
Professional phone etiquette and customer service skills.
Detail-oriented with excellent note-taking abilities.
Resourceful, proactive, and able to solve problems independently.
Positive attitude and willingness to learn.
Valid driver's license and reliable transportation.
Experience in office administration, project coordination, interior design, construction, or a related field is preferred.

Pay: $20.00 - $25.00 per hour

Benefits:

Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

operations coordinator & design assistant jobs in riverhead, ny

Operations Coordinator & Design Assistant

Assistant Administrative Coordinator for Digital Learning and Assessments (FT, 12-month)

Student Services Coordinator

Event Production Assistant

Equipment Planner

Assistant BIS - Suffolk County

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