Top 4 Legal billing Jobs in Riverside, Ca

Legal Administrative Assistant / Billing Coordinator Assistant
Law Office of Taylor B. Warner, APLC —Rancho Cucamonga, CA
- $23 - $25 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Administrative experience
- Paid time off
- 401(k) matching
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4d
Accounts Payable Supervisor
First Legal Network LLC —Riverside, CA
- $70,000 - $85,000 a year
- Full-time
- 5 years
- Mid-level
- Finance

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Legal Administrative Assistant / Billing Coordinator Assistant

Law Office of Taylor B. Warner, APLC
Rancho Cucamonga, CA

Quick Apply

Job Details

Full-time
$23 - $25 an hour
4 days ago

Benefits

Paid time off
401(k) matching
Opportunities for advancement
Paid sick time

Qualifications

Confidential information handling
Microsoft Excel
Phone communication
Word embeddings
Administrative experience
Legal administrative experience
Organizational skills
Law office experience
Productivity software

Full Job Description

About the Role

Our busy law firm is seeking a detail-oriented, highly organized Legal Administrative Assistant to serve as the operational backbone of our office. This role combines front-office administration, legal calendaring, document management, and client billing support. You'll work directly with attorneys, case leads, and clients and be trusted with time-sensitive and confidential matters every day. The ideal candidate is a self-starter who can juggle multiple recurring workflows, communicate clearly with clients and team members, and keep meticulous records without being micromanaged.

KEY RESPONSIBILITIES

Front Office & Client Communication

Answer incoming calls from clients and opposing counsel; route calls to the appropriate team member or take detailed messages and relay them promptly by email
Process client payments over the phone (trust and operating accounts)
Handle client billing inquiries and disputes: take detailed notes, answer questions, and escalate to the team for guidance when needed
Update the office voicemail for holidays, closures, and other notices

Calendaring & Case Support

Calendar hearings and related deadlines in our practice management software (Clio); send confirmation emails to the team and hearing notices to clients
Track attorney instructions and follow-up items, and re-calendar as needed
Prepare trial binders: print, compile, and organize documents and exhibits per attorney instructions; coordinate delivery before hearings and handle post-hearing return

Mail & Document Management

Open, scan, rename, and save incoming mail to client folders (SharePoint); distribute to the team and forward to clients when instructed
Prepare and send all outgoing mail; handle printing and mailing jobs on a set weekly schedule
Coordinate with our attorney service for court filings: receive, scan, and organize incoming documents; prepare outgoing documents for pickup; maintain the service log and calendar any resulting deadlines
Monitor the client portal for uploaded documents; download, rename, and redact as needed, and distribute to the team

Billing & Accounting Support

Run the monthly billing cycle: generate and audit prebills, send invoices and trust requests to clients, save bills to the file, and produce billable time reports for firm leadership
Input attorney and staff time entries into Clio weekly
Monitor and log incoming payments (trust, invoice, cash, and check)
Set up and maintain client payment plans, including sending DocuSign agreements and configuring recurring payments in Clio
Log and reconcile credit card charges, check requests, and vendor invoices; post costs to client matters
Follow up with clients on outstanding balances by phone and email; assist with balancing the trust account
Maintain ledgers, the master client list, and billing/cost reports (with redaction as needed)

Other Administrative Duties

Draft promissory notes and route them for signature via DocuSign
Assist with opening and closing client files
Support the team with miscellaneous administrative projects as assigned

QUALIFICATIONS

Required

2+ years of administrative experience, preferably in a law firm or professional services office
Strong proficiency with Microsoft Office, especially Excel and Word
Excellent phone etiquette and written communication skills
Exceptional attention to detail and ability to follow multi-step procedures accurately
Ability to handle confidential information with discretion
Strong organizational skills and the ability to manage recurring deadlines independently

Preferred

Experience with Clio or similar legal practice management software
Familiarity with legal billing, trust accounting, or bookkeeping
Experience with DocuSign, SharePoint, and document scanning/management
Knowledge of court filing procedures

Benefits

How to Apply: Submit your resume and a brief cover letter describing your relevant administrative or legal experience.

Pay: $23.00 - $25.00 per hour

Benefits:

401(k) matching
Opportunities for advancement
Paid sick time
Paid time off

Work Location: In person

Quick Apply

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legal billing jobs in riverside, ca

Legal Administrative Assistant / Billing Coordinator Assistant

Accounts Payable Supervisor

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