Top 7 Deputy clerk Jobs in Roanoke Va

Deputy Clerk III
City of Roanoke —Roanoke, VA
- $45,439.78 - $72,703.70 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Continuing education credits
- Health savings account
9d
Deputy Clerk II
City of Roanoke —Roanoke, VA
- $42,000.00 - $65,498.74 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Continuing education credits
- Health savings account
Chief Deputy Clerk (Type II)
Virginia Western Bankruptcy Court —Roanoke, VA
- $125,776 - $209,600 a year
- Office
- Senior level
Deputy Clerk - Roanoke City General District Court
Supreme Court of Virginia —Roanoke, VA
- $40,843 a year
- Customer service
- Mid-level
- Office
- Paid holidays
- Health insurance
6h
Deputy Clerk - Botetourt General District Court
Supreme Court of Virginia —Fincastle, VA
- $40,843 a year
- Full-time
- Management
- Mid-level
- Office
6h
Deputy Clerk- Bedford JDR
Supreme Court of Virginia —Bedford, VA
- $40,843 a year
- Office
- High school diploma or GED
- Data entry
6h

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Deputy Clerk III

City of Roanoke -
Roanoke, VA

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Job Details

Full-time
$45,439.78 - $72,703.70 a year
9 days ago

Benefits

Continuing education credits
Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Military leave
Pension plan
Employee assistance program
Vision insurance
Bereavement leave
Life insurance
Pet insurance

Qualifications

Office supply management
Records disposition policies
Phone inquiries
Staff supervision
Court reporting
Court record maintenance
Phone communication
Managing court exhibits
Data Retention (Data management)
Scanning
Mid-level
High school diploma or GED
Transcription
Financial record maintenance
Probate process support
Office supply ordering
Court case file organization
Purchasing
Document imaging
Typing
Associate's degree
Bookkeeping
File organization

Full Job Description

Description

The City of Roanoke is seeking a Deputy Court Clerk III to perform clerical work in the Office of the Clerk of Circuit Court. Job responsibilities include but are not limited to issuing marriage licenses, subpoenas, and notary public applications; administering oaths; processing civil suits; inputting all data relating to documents filed in case files into automated indexing system; recording land records, assumed names certificates and military discharge paperwork; and preparing a variety of simple and routine reports. The successful candidate will scans and index deeds, wills, and other documents; attend court sessions; swear witnesses in; tag exhibits; record and transcribe proceedings; type abstracts of convictions for the Division of Motor Vehicles; and purchase office supplies. They will also be responsible for maintaining records retention schedules, serve as back up to Bookkeeping, and perform supervisory duties when required. This position requires a high school diploma or general education degree (GED); four or more years experience, preferably in the legal field, two or more at the level of Deputy Court Clerk II; or equivalent combination of education and experience. Associates degree preferred.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is a non-exempt position.

Examples of Duties

SUMMARY
Performs clerical work in the Office of the Clerk of Circuit Court.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Assists the public, legal professionals and other government agencies with their requests and questions both in person and by phone

Issues marriage licenses, subpoenas, and notary public applications

Administers oaths

Processes civil suits

Inputs case file data into automated indexing and retrieval system

Records land records, assumed names certificates and military discharge papers

Provides copies of divorce decrees, wills, land records, marriages, court orders upon request

Probates wills, indexes settlement of accounts, debts and demands, tax certificates and estate inventories

Generates various reports

Indexes and scans documents

Purchase office supplies

Maintain records retention schedules

Serves as backup bookkeeper

Records and releases civil and criminal judgments

Types orders

Attends court sessions, swears witnesses, tags exhibits and records and transcribes proceedings

Collects fines

Types abstracts of convictions for the Division of Motor Vehicles

May be required to perform supervisory duties when needed

SUPERVISORY RESPONSIBILITIES
Performs supervisory duties when required. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Typical Qualifications

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); four or more years related experience, preferably in the legal field, two or more at the level of Deputy Court Clerk II; or equivalent combination of education and experience. Associates degree preferred.

Supplemental Information

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports. Ability to speak effectively before groups of customers or employees of organization.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification

Overview of Benefits for Full-Time Employees:

Paid leave is time off from work available for use by an employee upon approval by supervisor. The first 24 consecutive leave hours for any illness must be charged to paid leave with additional time charged to extended illness leave. Paid leave for employees of the city shall accrue as follows:

Years of Service Hours Per Month Fire 24-hr shift Employees
0 - 4 12 19.75
5 - 9 14 22.75
10- 14 16 25.50
15 - 19 17 26.75
20 - 24 18 28.75
25 + 20 32

Extended Illness Leave: shall accrue at the rate of six (6) hours per month. Fire suppression employees shall accrue extended illness leave at nine (9) hours per month.
Funeral Leave: for family, up to three consecutive days.
Military Leave: Twenty-one work days per Federal fiscal year.
Holidays: The City provides 96 hours of annual paid holiday time.

Mental Health & Well-Being Leave: Employees receive 24 hours (Fire Suppression receives 34 hours) of Mental Health & Well-Being Leave upon hire. Certification of mental health diagnosis is not required and leave will not be paid out upon separation.

Shared Leave Bank (effective 1/1/2023): Voluntary membership for full-time Employees who will be out for an extended period of time and has exhausted all other forms of leave. Members are required to provide 8 hours of their Extended Illness per fiscal year and at least 8 hours per assessment. Assessments will be limimted to 4 times per fiscal year (max of 40 hours per fiscal year).

Health Insurance: Four coverage types are available: Employee only, Employee + 1 Child, Employee + Spouse and Family. Coverage is available through payroll deduction.

Additionally, the city offers the following three Aetna Health Plan Options:

PPO 750 – Provides 100% coverage for preventive care; lower deductible and out-of-pocket maximums than other medical plans; and has higher employee premiums. This is comparable to the current insurance program.
PPO/HRA 1500 – Provides 100% coverage for preventive care; has higher deductible and out-of-pocket maximum than the PPO 300 plan; has lower employee premiums than the PPO 300 plan; and the employer makes contributions to an account through a Health Reimbursement Arrangement (HRA). The City of Roanoke contributes $500 for employee only coverage and $1,000 for all other tiers. Contributions are pro-rated dependent upon enrollment date.
PPO/HDHP-HSA – Provides 100% coverage for preventive care; has higher deductible and out-of-pocket maximum than other medical plans; has lower employee premiums; and both the employer and the employee make contributions to a Health Savings Account (HSA) to pay for medical expenses which apply to the deductible. The City of Roanoke contributes towards the Health Savings Account (HSA), $1,600 for employee only coverage and $3,100 for all other tiers. Contributions are pro-rated dependent upon enrollment date.

Optum RX (Pharmaceutical Benefits Manager) - Manages pharmacy benefits, processes employee pharmacy claims and answers employee pharmacy benefit questions.

Aetna Health Plan 2026 Monthly Rates
PPO 750
Employee Only: $81.94
Employee + Child: $306.26
Employee + Spouse: $718.38
Family: $785.44

PPO/HRA 1500
Employee Only: $53.06
Employee + Child: $260.06
Employee + Spouse: $660.64
Family: $669.94

PPO/HDHP-HSA
Employee Only: $25.10
Employee + Child: $195.72
Employee + Spouse $547.88
Family: $550.56

Dental Insurance: Four coverage types are available: Family, Employee and Spouse, Employee and Child, and Employee only. Coverage is available through payroll deduction.

Delta Dental 2026 Monthly Rates
Employee: $2.80
Employee/Child: $18.88
Employee/Spouse: $18.88
Family: $49.36

Life Insurance: Paid by the City at no cost to employees. Coverage is equal to the annual salary rounded to the next highest thousand and then doubled. For an accidental death, the coverage would be twice this amount.

Optional Life Insurance: Paid by the employee. Various amounts of coverage, including family members, available through payroll deduction.

Long Term Disability Insurance: Designed to provide a monthly benefit to assist employees with bills and maintaining a standard of living when disabled as a result of a covered sickness or injury. Coverage is available through payroll deduction. Annual cost is your annual salary multiplied by .00255. This amount is half of the total premium and the City pays the other half.

Retirement: Employees contribute 5% of salary and choose between participating in a traditional defined benefit plan or a hybrid program. Employees vest in the employer component of either plan upon completing five (5) years of service.

Defined Benefit Pension Plan: Normal retirement after 55th birthday, and when combination of age and creditable service equals 85; or, 65th birthday if completed at least five years of creditable service. For sworn officers in Police and Fire/EMS, normal retirement after 50th birthday, and when combination of age and service equals 75; or, 65th birthday or older with 5 years of creditable service. An annual retirement benefit equals 2.0% of salary (based on an average of the highest five years) times the number of creditable years with a maximum of 63%. Early retirement options are available and reductions may apply based on age and service.

Hybrid Program: Provides the characteristics of the traditional pension plan with that of a deferred compensation plan. The pension plan provides an annual benefit equaling 1% of salary (based on an average of the highest five years) times the number of creditable years with a maximum of 63%. The deferred compensation component provides for the employee contribution to be deposited in an account directed by the member. The combination of the two components is structured to provide approximately the same actuarial benefit as the Defined Benefit Pension Plan. International City Management Association - Retirement Corporation (ICMA-RC) provides the third party administration of this deferred compensation plan for participating employees.

Sheriff's Department Employees are covered b the Virginia Retirement System (VRS). Previous service covered by VRS may be portable to the Roanoke Retirement System.

Retirement Health Savings Plan: All employees contribute 1% of salary to a 401(h) health savings account. Employees vest in the City match of 1% upon completing five (5) years of service. International City Management Association - Retirement Corporation (ICMA-RC) provides the third party administration of this plan for participating employees.
Deferred Compensation: Employees may voluntarily contribute salary deferred dollars into a City Sponsored 457 Plan. International City Management Association - Empower provides the third party administration of this deferred compensation plan for participating employees.

Flexible Spending Account: Allows employees to set aside pre-tax dollars from their pay checks to pay for child care and/or medical and dental expenses not covered by the City's health care or dental plans. You may also set aside pre-tax dollars to cover certain transit or parking expenses. Keep in mind only transit or parking expenses may be rolled over from year to year.

Virginia College Savings Plan: Two plans to choose from at a reduced application fee, Virginia Prepaid Education Program and the Virginia Education Savings Trust.

Employee Health Services: The City employee health services provides medical care for employees, retirees, and eligible spouses.

Employee Assistance Program (EAP): Support services available to assist employees facing life challenges.

Pay Days: Direct deposit is required for all new employees. Paid bi-weekly, 26 pay periods per year.

Vision Insurance: Paid by the Employee. Includes annual routine eye exam, discounts on eyeglass frames, eyeglass lenses and contact lenses.
CEC 2026 Monthly Rates
Employee: $6.68
Employee/Spouse: $12.69
Employee/Child(ren): $13.36
Family: $19.71

Voluntary Benefits: Critical Illness, Accident Insurance and Hospital Indemnity Insurance is offered by The Hartford. CHUBB offers Cancer Advocacy, Life Insurance and Long-Term Care. Identity Protection if offered through LegalShield and IDShield. Personal loans are offered through Purchasing Power and Kashable. Pet Insurance is offered through PetPartners. All voluntary benefits may be payroll deducted.

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deputy clerk jobs in roanoke va

Deputy Clerk III

Deputy Clerk II

Chief Deputy Clerk (Type II)

Deputy Clerk - Roanoke City General District Court

Deputy Clerk - Botetourt General District Court

Deputy Clerk- Bedford JDR

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Supplemental Information

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