Top 10 Senior office Jobs in Rochester Ny

Sr. Executive Administrative Assistant
AP Professionals —Rochester, NY
- $97,000 - $100,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant-ElderONE (Full time, day shift)
Independent Living for Seniors —Rochester, NY
- $17.75 - $24.00 an hour
- Full-time
- Bilingual
- Customer service
- Word processing
- Tuition reimbursement
- Opportunities for advancement
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Receptionist - Full Time
Willow Ridge Senior Living The Village at Towngate —Rochester, NY
- From $18 an hour
- Full-time
- High school diploma or GED
- US work authorization
- In-person
- Health insurance
- Dental insurance
Quick Apply
6d
Office Clerk I (HELP Program) - Communications
Monroe County —Rochester, NY
- $43,375 - $57,235 a year
- Full-time
- Word processing
- Computer literacy
- Mid-level
Senior Office Account Clerk
Monroe One BOCES —Fairport, NY
- $18.50 - $25.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Mileage reimbursement
2d
Senior Director, Physician and Advanced Practice Provider Recruitment
Rochester General Hospital —Rochester, NY
- $150,000 - $200,000 a year
- Full-time
- Master's degree
- Continuous improvement
- Senior level
Quick Apply
9d
Senior Manager - Vendor Management Office (VMO)
Deloitte —Rochester, NY
- $113,100 - $208,300 a year
- Full-time
- Finance
- Bachelor's degree
- Travel
- Work from home
Sr. Residency/Fellowship Admin
University of Rochester —Rochester, NY
- $27.16 - $38.03 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Psychiatry
Business Office Representative - Senior
Rochester General Hospital —Rochester, NY
- $19.00 - $22.50 an hour
- Full-time
- HIPAA
- Research
- Mid-level
Quick Apply
1d

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Sr. Executive Administrative Assistant

AP Professionals -
Rochester, NY

Quick Apply

Job Details

Full-time
$97,000 - $100,000 a year
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Life insurance

Qualifications

Teamwork
Interpersonal skills
Executive administrative support
Attention to detail
Organizational skills

Full Job Description

We have an AMAZING opportunity on a Direct Hire basis! Our client, a financial institution, is seeking a STELLAR Sr. Executive Administrative Assistant to support the President, Chief Legal Officer, Chief Human Resource Officer and the Board of Directors. This position is ideal for someone who is an expert in providing support to executive level leadership with a strong foundation in interacting and assisting a Board. This role deals heavily with the Board of Directors.

This position is highly visible and you will work at the center of the organization as a trusted strategic partner. If you are a polished professional with exceptional organizational skills, sound judgment, the ability to manage complex priorities, an understanding of the legal/compliance aspects of the institute, and strong Board of Directors experience, we want to connect with you. To qualify, you must have a minimum of 7+ yrs experience supporting "C" suite leadership, excellent technical skills, and a solid work history.

Manage the CEO and General Counsel & Corporate Secretary’s daily calendar including scheduling of client appointments and various internal and external meetings and events, often managing complex and time-sensitive logistics.
Serve as liaison between the CEO, Board, and internal/external stakeholders
Coordinate Board meetings and Board Committee meetings, including scheduling, agenda preparation, materials distribution, and reviewing minutes. Be present and able to assist with time-sensitive requests related to the Board meetings or individual Directors.
Schedule meetings, accept and decline meeting invitations, and arrange proper meeting spaces, booking conference rooms, utilization of meeting equipment, etc.
May be called upon to assist in messaging or presentation creation for executives as required
Arrange and coordinate travel plans related to conferences and business meetings, including preparing expense reimbursements for the CEO and Board members as needed
Prepare various reports, correspondence or other materials as requested and required by the CEO or Executive Management team
Schedule and interact with organizations in which the CEO is a Board member or Director, as well as community partners that require time or attendance from the CEO
Directly supervise and direct work for the Receptionist at the FSB Plaza office
Support strategic initiatives and special projects as assigned
Ensure timely follow-up on action items and deliverables with high attention to detail
Maintain organized systems for records, files, and documentation
Frequent in-person interaction and meeting coordinator with Executive Management Committee and Senior Leadership
Update systems and database with notes, data, or as provided by the leadership
Collaborate with other Administrative Assistants and Departments across the Company footprint regarding work assignments or special projects – including backfill for Administrative Assistant on lunch and breaks when they are out of the office.
Incorporate the high-performance behaviors of teamwork, leading by example, and service in every facet of work.

Education

Associates degree or equivalent work experience. Bachelor’s degree preferred

Experience

7+ years of executive-level administrative experience, preferably in banking or financial services

Skills and Knowledge

Proficient with Microsoft Office applications including Excel, PowerPoint, Teams and possess the ability to learn new and existing company software
Excellent organizational skills with the ability to manage multiple priorities and meet established deadlines in a fast-paced environment
Strong verbal and written communication skills with the ability to interact with all levels of staff and management
Maintain highest standards of confidentiality with sensitive and non-public information
Responds to requests for information in a timely and professional manner
Able to work independently with minimal supervision
Adaptable and flexible to changing priorities
Proven ability to support C-suite executives and Boards
Exceptional written and verbal communication skills
Strong judgment, discretion, and attention to detail
Ability to thrive in a fast-paced, mission-driven environment

#BUS1

Pay: $97,000.00 - $100,000.00 per year

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

senior office jobs in rochester ny

Sr. Executive Administrative Assistant

Administrative Assistant-ElderONE (Full time, day shift)

Receptionist - Full Time

Office Clerk I (HELP Program) - Communications

Senior Office Account Clerk

Senior Director, Physician and Advanced Practice Provider Recruitment

Senior Manager - Vendor Management Office (VMO)

Sr. Residency/Fellowship Admin

Business Office Representative - Senior

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