Top 74 Coordinator assistant Jobs in Rockford, Il

Administrative Coordinator
Village of Roscoe —Roscoe, IL
- From $30 an hour
- Full-time
- Background check
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Executive Assistant to CFO
PCI Pharma Services —Rockford, IL
- $61,600 - $75,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- English
- Health insurance
- Dental insurance
Administrative Assistant
The Salvation Army Central Territory —Rockford, IL
- $15.75 - $18.90 an hour
- Microsoft Excel
- Management
- Writing skills
- Disability insurance
- Health insurance
Quick Apply
Child Care Assistant
Rockford Rescue Mission —Rockford, IL
- $17.25 an hour
- Full-time
- Management
- High school diploma or GED
- Conflict management
ED Coordinator
UW Health —Rockford, IL
- $19.97 - $27.96 an hour
- 12 hour shift
- Acute care
- CPR Certification
- Hospital
- Disability insurance
- Health insurance
Provider Enrollment Credentialing Coordinator 1
Mercy Health System Corporation —Rockford, IL
- $20.72 - $33.15 an hour
- Full-time
- Word processing
- Basic math
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
Customer Experience Operations Assistant
ROCKFORD PARK DISTRICT —Rockford, IL
- From $17 an hour
- Weekends as needed
- Bilingual
- Basic math
- Office
- Wellness program
- Health savings account
Quick Apply
1d
Memory Care Assistant
Wesley Willows —Rockford, IL
- $18 - $21 an hour
- Part-time
- Background check
- 18 years or older
- Skilled nursing facility
- 403(b) matching
- AD&D insurance
Quick Apply
3d
Team Member
Burger King —Rockford, IL
- Part-time
- Quick service & fast food restaurant
- In-person
- Entry level
Quick Apply
Office Assistant
The Delong Co., Inc. —Clinton, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Quick Apply
ASSISTANT ADMINISTRATOR POLICE INFORMATION MANAGEMENT SYSTEMS - Police
City of Rockford —Rockford, IL
- $40.79 - $48.95 an hour
- Overtime
- Computer science
- Computer Science
- System design
- Health savings account
- Health insurance
Quick Apply
11d
Sales Manager – Premium Sales & Private Events
Legends Global —Rockford, IL
- $55,000 - $60,000 a year
- Weekends as needed
- Computer literacy
- Mid-level
- Bachelor's degree
Closing Team Member
Burger King —Loves Park, IL
- Weekends as needed
- No education required
- Quick service & fast food restaurant
- In-person
Quick Apply
Personal Care Attendant - NorthPointe Terrace
Beloit Health System —Roscoe, IL
- $17.75 - $26.63 an hour
- Part-time
- Driver's License
- CNA
- Entry level
- Paid jury duty
- Paid holidays
Quick Apply
Physical Therapy Aide - Belvidere, IL
Athletico Physical Therapy —Belvidere, IL
- $15 - $20 an hour
- Overtime
- Physical & Rehabilitation Medicine
- English
- Clinic
- Employee assistance program
- Employee discount
Personal Care Attendant - Riverside Terrace
Beloit Health System —Beloit, WI
- $17.75 - $26.63 an hour
- Part-time
- Driver's License
- CNA
- Entry level
- Paid jury duty
- Paid holidays
Quick Apply
Opening Team Member
Burger King —Machesney Park, IL
- $15 an hour
- Weekends as needed
- Quick service & fast food restaurant
- In-person
- Entry level
Quick Apply
Dental Front Desk Coordinator (FT)
Bright Direction Dental LLC —Beloit, WI
- Full-time
- Dental office
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Part-time Administrative Assistant - WCD
Blackhawk Technical College —Janesville, WI
- $18 - $22 an hour
- Part-time
- Office
- US work authorization
- Data entry
8d
Night time Cashier
Burger King —Machesney Park, IL
- From $15 an hour
- 8 hour shift
- Quick service & fast food restaurant
- In-person
- Entry level
Quick Apply

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Administrative Coordinator

Village of Roscoe -
Roscoe, IL

Quick Apply

Job Details

Full-time
From $30 an hour
2 days ago

Benefits

Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Customer communication
Customer service
In-person customer service
Government agency experience
Microsoft Office
Administrative experience
High school diploma or GED
Attention to detail
Computer skills
Certified Notary Public
Local ordinances
File organization

Full Job Description

This position performs a broad range of administrative duties in support of municipal services and operations, including processing permits and licenses, directing service requests to the appropriate office, managing changes to the Village website, preparing meeting packets, coordinating citizen requests for use of Village facilities, acting as Deputy Village Clerk when the Clerk is absent, coordinating payment processing and various customer interactions.

Effectively communicate with and coordinate activities of a full range of people, inside and outside the organization and work cooperatively and effectively with others. Remain calm and professional under pressure and have the capacity to understand and be sensitive to the feelings of others. Ability to prioritize requests and responsibilities effectively.

Essential Duties and Responsibilities:

Verify completion of permit application; distribute submittal documents to internal and external Village departments and consultants for review; track status of reviews and required submittals
Review and issue basic residential over the counter permit applications (ie. decks, sheds, pools and fences)
Enters permit and license applications into computer data base and prints/emails permits and licenses
Prepares and submits for recording fence waivers for constructing in the easements.
Contacts applicants if necessary to request additional information.
Responsible for collecting permit and license fees
Ensures proper documentation and recording with general ledger cash register codes.
Balances cash daily
Schedules various meetings and inspections for the department on an as needed basis and collects appropriate signatures
May serve as go-between for code enforcement and engineer
Act as Deputy Clerk in the absence of the Clerk
Works with engineer to distribute submittal documents to officials for review; track status of review, keeps master log
Performs a variety of clerical duties such as typing correspondence, records, reports, forms, which may require the exercise of judgment in selecting information and suitable format
Establishes new filing units and systems and maintains control of items out of file.
Issues and maintains files on various licenses such as liquor licenses, employee server registrations, gaming/vending/amusement, solicitor, used car dealer and mobile home licenses
Processes annual license renewals and may on occasion prepare invoices for unpaid licenses
Verifies pertinent information relating to licensing
Special events; create new, plan, promote and hold successful events
Other administrative duties as assigned.

Qualifications:

Qualified candidates must possess a high school diploma
Experience in a customer service and public-facing setting is preferred.
Must also be able to effectively manage one’s time, solve problems and exercise sound judgment in a multi-tasking environment
Must be detail oriented and exercise considerable independent judgment in making determinations on various important problems, which do not involve deviations from established policies and procedures
Interpret and apply Village policies and procedures, written instructions, and general correspondence; must demonstrate the ability to complete assignments accurately and within established deadlines

Competitive Compensation: The starting rate for this position is $30.00 per hour, with the opportunity for a higher starting rate based on qualifications, experience, and demonstrated skills (DOQ). We recognize the value that experienced and highly qualified candidates bring to our team and will consider the full qualifications of each applicant when determining starting compensation.

The Village of Roscoe is an Equal Opportunity Employer. The Village does not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, genetic information, military status, or any other status protected by applicable federal, state, or local law. Employment decisions are based on qualifications, merit, and the needs of the Village.

Job Type: Full-time

Pay: From $30.00 per hour

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

People with a criminal record are encouraged to apply

Education:

High school or equivalent (Required)

Experience:

Administrative Assistant: 5 years (Required)
Municipal Government: 1 year (Preferred)

License/Certification:

Certified Notary Public (Preferred)

Ability to Commute:

Roscoe, IL 61073 (Required)

Work Location: In person

Quick Apply

Refine Your Search

coordinator assistant jobs in rockford, il

Administrative Coordinator

Executive Assistant to CFO

Administrative Assistant

Child Care Assistant

ED Coordinator

Provider Enrollment Credentialing Coordinator 1

Customer Experience Operations Assistant

Memory Care Assistant

Team Member

Office Assistant

ASSISTANT ADMINISTRATOR POLICE INFORMATION MANAGEMENT SYSTEMS - Police

Sales Manager – Premium Sales & Private Events

Closing Team Member

Personal Care Attendant - NorthPointe Terrace

Physical Therapy Aide - Belvidere, IL

Personal Care Attendant - Riverside Terrace

Opening Team Member

Dental Front Desk Coordinator (FT)

Part-time Administrative Assistant - WCD

Night time Cashier

I want to receive the latest job alert for coordinator assistant in rockford, il

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