Top 31 Administrator Jobs in Rutland, Vt

DS Program Administrative Coordinator
Rutland Mental Health Service, Inc. —Rutland, VT
- $23.39 - $25.28 an hour
- Full-time
- HIPAA
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
Sales Operations Administrator
Casella Waste Systems, Inc. —Rutland, VT
- $60,000 - $95,000 a year
- Full-time
- Bachelor's degree
- US work authorization
- Experience equivalent to degree accepted
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Administrative Coordinator
Rutland Mental Health Service, Inc. —Rutland, VT
- $23.39 - $25.28 an hour
- HIPAA
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
HR Administrative Assistant
The Woodstock Farmers Market —Woodstock, VT
- $22 - $25 an hour
- Part-time
- OSHA
- Office
- Administrative experience
Quick Apply
5d
Branch Office Administrator
Edward Jones —Rutland, VT
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Judicial Assistant - Clerical, Administrative Assistant
Vermont Judiciary —Rutland, VT
- From $25.08 an hour
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Travel reimbursement
- Wellness program
Quick Apply
5d
Administrative Assistant to Principal
Two Rivers Supervisory Union —Proctorsville, VT
- Full-time
- School experience
- Writing skills
- Mid-level
2d
Bookkeeper and Admin Support (PT)
ShackletonThomas —Bridgewater, VT
- $24 - $30 an hour
- Part-time
- Mid-level
- QuickBooks
- Organizational skills
- Paid training
- Paid time off
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Vermont
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Office Administrator
Rutland Economic Development Corporation —Rutland, VT
- $20 - $23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
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2d
Administrative Assistant
Spring Lake Ranch Therapeutic Community —Cuttingsville, VT
- $46,800 a year
- Full-time
- Background check
- Clean driving record
- Sales
- Health savings account
- Health insurance
Quick Apply
Personal Administrative Assistant
Personal LLC —Woodstock, VT
- $23 - $25 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
- Flexible schedule
Quick Apply
3d
Vice President of Collections Operations
Casella Waste Systems, Inc. —Rutland, VT
- $165,000 - $210,000 a year
- Full-time
- Customer service
- 11+ years
- Residential
Quick Apply
Vehicle Maintenance Administrative Supervisor
KILLINGTON PICO SKI RESORT PARTNERS LLC —Killington, VT
- $72,000 - $76,000 a year
- Full-time
- 18 years or older
- Basic math
- Mid-level
- Paid parental leave
- Health savings account
Receptionist
Shear Heaven Salon & Day Spa —Rutland, VT
- $16 - $20 an hour
- Part-time
- Google Workspace
- Word processing
- Computer literacy
Quick Apply
10d
Administrative Assistant
Hubbard Brook Research Foundation —Woodstock, VT
- $19 - $25 an hour
- Part-time
- Hybrid work
- Google Workspace
- Clean driving record
- Office
- Flexible schedule
Quick Apply
9d
Field Sales Support Associate
Comparion Insurance Agency —Rutland, VT
- $38,000 - $59,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
Administrative Assistant - Temporary Contract
Community College of Vermont —Rutland, VT
- $18 an hour
- Part-time
- Office
- Computer skills
- Communication skills
11d
Contract Quoting Administrator
New England Woodcraft, Inc. —Brandon, VT
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Assistant
Rutland Mental Health Service, Inc. —Rutland, VT
- $20.00 - $21.50 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
2d

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administrator jobs near rutland, vt

DS Program Administrative Coordinator

Rutland Mental Health Service, Inc. -
Rutland, VT

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Job Details

Full-time
$23.39 - $25.28 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Flexible schedule
Life insurance

Qualifications

High school diploma or GED
Driver's License

Full Job Description

Community Care Network is looking for an Administrative Coordinator - Developmental Services to join our team!

The Administrative Coordinator for Developmental Services (DS) provides administrative, operational, and program support to ensure the efficient functioning of the DS department. This position supports leadership, helps coordinate internal processes, assists with scheduling and communication, and serves as a point of contact for staff, providers, individuals served, and community partners.

Administrative Coordinator DS Responsibilities:

Administrative Support
Provide administrative support to the Director of Developmental Services and DS leadership team.
Prepare correspondence, reports, meeting agendas, minutes, and other department documents.
Maintain organized electronic systems in accordance with agency and regulatory requirements.
Assist with tracking deadlines, assignments, and department projects.
Coordinate office operations and support day-to-day administrative needs of the department.
Scheduling and Coordination
Schedule meetings, trainings, interviews, and department events.
Coordinate calendars for leadership and department meetings.
Assist with onboarding logistics for new staff and contracted providers.
Support communication and coordination between programs, departments, and external partners.
Compliance and Documentation
Assist with maintaining documentation related to Medicaid, State, and agency compliance requirements.
Help prepare materials for audits, reviews, and monitoring activities.
Provider and Staff Support
Serve as a point of contact for Shared Living Providers, staff, and community partners regarding administrative processes.
Assist with processing paperwork related to contracted supports, billing, provider records, and other DS operations.
Support staff with navigating administrative systems and procedures.
Help ensure consistent communication regarding department processes and expectations.
Demonstrate advanced proficiency in the agency’s electronic medical record system including providing administrative support to program areas within the system.
Offer recommendations and support to improve documentation workflows, efficiency, and overall data accuracy.
Data Tracking and Reporting
Maintain spreadsheets, tracking systems, and departmental databases.
Compile data and assist with preparing monthly, quarterly, and annual reports.
Monitor administrative workflows and identify opportunities for improved efficiency and organization.
General Responsibilities
Maintain confidentiality in accordance with HIPAA and agency standards.
Participate in department meetings, trainings, and quality improvement activities.
Perform other related duties as assigned.

Administrative Coordinator DS Qualifications:

High School Diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, Human Services, or related field preferred.
Minimum of 3–5 years of relevant experience required, preferably in healthcare, developmental services, behavioral health, or human services.
Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines.
Demonstrated analytical and problem-solving skills with attention to detail and accuracy.
Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
Experience working within electronic medical record systems preferred.
Ability to collect, organize, and interpret data for reporting and quality improvement purposes.
Strong written and verbal communication skills, including preparation of meeting minutes, reports, and professional correspondence.
Ability to work independently while collaborating effectively with leadership, staff, and external stakeholders.
Demonstrated ability to maintain confidentiality and manage sensitive information in accordance with HIPAA and agency standards.
Must have a valid driver’s license, reliable transportation, and personal automobile liability insurance coverage at or above levels mandated by the State of Vermont.
Successful completion of a criminal history background check after hire.

Administrative Coordinator DS Benefits:

Competitive pay $23.39 - $25.28/Hour (compensation is typically dependent upon experience)
Comprehensive Benefit Package
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance
Career Training and Development
Collaborative and engaging team meetings with supervision

Be part of a team whose core values are: Trust, Accountability, Respect, Cultural Competence, Person Centered, and Continuous Learning and Growth.

Community Care Network is comprised of Rutland Mental Health Services and Rutland Community Programs. Our mission is to enhance the well-being of our communities, individuals and families through a responsive, innovative and collaborative human service

CCN is an Equal Opportunity Employer.

Job Type: Full-time

Work Location: In person

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Refine Your Search

administrator jobs in rutland, vt

DS Program Administrative Coordinator

Sales Operations Administrator

Administrative Coordinator

HR Administrative Assistant

Branch Office Administrator

Judicial Assistant - Clerical, Administrative Assistant

Administrative Assistant to Principal

Bookkeeper and Admin Support (PT)

Military Service - U.S. Air National Guard, Administration

Office Administrator

Administrative Assistant

Personal Administrative Assistant

Vice President of Collections Operations

Vehicle Maintenance Administrative Supervisor

Receptionist

Administrative Assistant

Field Sales Support Associate

Administrative Assistant - Temporary Contract

Contract Quoting Administrator

Administrative Assistant

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