Top 10555 Executive administrative assistant, support services Jobs in Sacramento County Ca

Business Office Assistant
Avella of Roseville —Roseville, CA
- $26 - $28 an hour
- Full-time
- Current TB test
- Basic math
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant I
Los Rios Community College District —Sacramento, CA
- $4,760.80 - $6,264.92 a month
- 8 hour shift
- Office
- Databases
- University
- Paid holidays
- Health insurance
7d
Executive Assistant
Elite One Capital —Sacramento, CA
- $85,000 a year
- Mid-level
- Office
- Communication skills
Quick Apply
Office Assistant
Air Medic Home Services, Inc. —Rancho Cordova, CA
- $20 - $30 an hour
- Full-time
- Microsoft Outlook
- English
- Office
Quick Apply
4d
Administrative Assistant
Elite One Capital —Sacramento, CA
- $63,000 a year
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
Administrative Assistant
SERVICE EMPLOYEES INTERNATIONAL UNION —West Sacramento, CA
- $66,739.20 - $70,117.87 a year
- Weekends as needed
- Hybrid work
- Bilingual
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Assistant
California Department of Finance —Sacramento, CA
- $4,874 - $6,102 a month
- Full-time
- Mid-level
- Office
- In-person
- Health insurance
- 401(k)
Quick Apply
8d
Administrative Assistant I/II (Part-time)
City of Elk Grove —Elk Grove, CA
- $26.42 - $39.13 an hour
- Temporary
- English
- Research
- Office
- Retirement plan
Patient Services Rep
Dignity Health Medical Group —Rancho Cordova, CA
- $25.23 - $28.46 an hour
- Full-time
- OSHA
- High school
- Windows
Assistant to the President & Board Recording Secretary
Christian Brothers High School —Sacramento, CA
- $68,640 - $85,280 a year
- Full-time
- Mid-level
- Office
Executive Assistant (BLANK AST 3)
University of California, Davis —Davis, CA
- $29.40 - $42.14 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Continuing education credits
13d
Remote scheduling coordinator
CASA Sacramento —Sacramento, CA
- $37,000 - $47,000 a year
- Full-time
- Remote
- Customer service
- Mid-level
- Administrative experience
Quick Apply
Data Entry Assistant
Digital Ranking Service ESP —Sacramento, CA
- $24.99 - $30.09 an hour
- Full-time
- Basic math
- ERP systems
- Administrative experience
- Flexible schedule
Quick Apply
1d
Warehouse Office Support
Home Depot —West Sacramento, CA
- $26 an hour
- Entry level
Part-Time or Full-Time Administrative Assistant
LWM ADVISORS INC —El Dorado Hills, CA
- $25 - $40 an hour
- Part-time
- Hybrid work
- Mid-level
- Administrative experience
- High school diploma or GED
- Health insurance
- 401(k)
Quick Apply
Executive Secretary
Sacramento County, CA —Sacramento, CA
- $34.94 - $42.47 an hour
- Online Application
- Background check
- Word processing
- Writing skills
- Health savings account
- Disability insurance
Executive Assistant
Odin Construction Solutions, Inc —Roseville, CA
- $70,000 - $90,000 a year
- Overtime
- Writing skills
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
ADMINISTRATIVE SECRETARY
American Medequip LLC —Roseville, CA
- $25 - $29 an hour
- Full-time
- Microsoft Outlook
- Medical office experience
- Office
- Health insurance
- 401(k)
Quick Apply
1d
Office Clerk
travelworkstudy —Sacramento, CA
- $23.45 - $28.24 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Inventory management
- Dental insurance
- Flexible schedule
Quick Apply
11d
Executive Administrative Assistant, Support Services
Dexis Consulting Group —Sacramento, CA
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance

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Business Office Assistant

Avella of Roseville
Roseville, CA

Quick Apply

Job Details

Full-time
$26 - $28 an hour
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Customer communication
Confidential information handling
Basic math
Financial management report preparation
Administrative experience
High school diploma or GED
Business Administration
Business
Associate's degree

Full Job Description

The Business Office Assistant is responsible for providing administrative support to the community's business operations, human resources, payroll processing, resident billing, accounts receivable, and general office functions. This position serves as a key point of contact for employees, residents, families, vendors, and visitors and helps ensure the efficient operation of the business office while maintaining compliance with company policies and California RCFE regulations.

REPORTS TO

Business Office Director and Executive Director

SCHEDULE

Monday - Friday 10:00 AM - 6:30 PM

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES

Human Resources Administration

Assist with onboarding and new hire orientation processes.
Maintain employee personnel files and ensure documentation is complete and compliant.
Process employment-related paperwork, including status changes, transfers, and terminations.
Assist with employee benefits enrollment and related documentation.
Maintain confidentiality of employee information and records.
Support recruitment efforts, including assist with scheduling interviews and processing applicant documentation.

Payroll Administration

Review timecards for accuracy and communicate discrepancies to department managers.
Assist employees with payroll inquiries and timekeeping issues.
Process payroll-related documentation in accordance with company procedures.
Maintain payroll records and reports.

Resident Billing and Accounting

Assist with resident billing, accounts receivable, and collection activities.
Process and record resident payments.
Prepare bank deposits and maintain accurate financial records.
Assist with monthly census reporting and occupancy tracking.
Support invoice processing and accounts payable functions as assigned.

Office Administration

Maintain office filing systems and business records.
Answer telephones, greet visitors, and direct inquiries appropriately.
Order and maintain office supplies and equipment.
Prepare correspondence, reports, spreadsheets, and other business documents.
Coordinate mail distribution and shipping activities.
Schedule meetings and maintain business office calendars.

Compliance and Customer Service

Maintain confidentiality of resident, employee, and company information.
Ensure compliance with federal, state, local, and company regulations.
Provide professional customer service to residents, families, employees, and visitors.
Assist department managers with administrative projects and reporting.
Participate in community meetings and training programs as required.
Support a positive and professional community environment.
Perform other duties as assigned by the Executive Director or Business Office Director.

MINIMUM QUALIFICATIONS

Education

High school diploma or GED required.
Associate degree in Business Administration, Human Resources, Accounting, or related field preferred.

Experience

Minimum two (2) years of administrative office experience required.
Experience in senior living, assisted living, healthcare, human resources, payroll, or accounting preferred.
Experience with HRIS/payroll systems such as Paycom preferred.

Mathematical Skills

Ability to perform basic accounting and mathematical calculations.
Ability to reconcile billing information and prepare financial reports.

Reasoning Skills

Ability to exercise sound judgment and prioritize competing responsibilities.
Ability to maintain confidentiality and handle sensitive information appropriately.

Communication Skills

Excellent verbal and written communication skills.
Ability to communicate effectively with residents, families, vendors, regulatory agencies, and employees.

Equipment Used

Personal computer and Microsoft Office applications.
Payroll and HR software systems.
Standard office equipment including copier, fax, scanner, and multi-line telephone system.

PHYSICAL REQUIREMENTS

Ability to sit, stand, walk, bend, reach, and lift up to 25 pounds.
Ability to operate office equipment and computer systems for extended periods.
Ability to move throughout the community as needed.

PERSONAL CHARACTERISTICS

Demonstrates professionalism, integrity, and accountability.
Displays compassion and respect toward older adults.
Maintains a positive, customer-service-focused attitude.
Exercises discretion when handling confidential information.
Demonstrates strong organizational and time-management skills.

WORKING CONDITIONS

Well-lighted office environment within an assisted living community.
Frequent interaction with residents, visitors, families, vendors, and staff.
May be exposed to stressful situations requiring sound judgment and professionalism.

CALIFORNIA RCFE REQUIREMENTS

Must pass a criminal background clearance prior to employment.
Must meet California health screening and tuberculosis clearance requirements.
Must comply with all California Department of Social Services regulations applicable to Residential Care Facilities for the Elderly (RCFE).
Must complete all required state and company-mandated training.

Pay: $26.00 - $28.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant, support services jobs in sacramento county ca

Business Office Assistant

Administrative Assistant I

Executive Assistant

Office Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant

Administrative Assistant I/II (Part-time)

Patient Services Rep

Assistant to the President & Board Recording Secretary

Executive Assistant (BLANK AST 3)

Remote scheduling coordinator

Data Entry Assistant

Warehouse Office Support

Part-Time or Full-Time Administrative Assistant

Executive Secretary

Executive Assistant

ADMINISTRATIVE SECRETARY

Office Clerk

Executive Administrative Assistant, Support Services

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