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Procurement Coordinator
St. Augustine, Florida; Miami, Florida; Austin, Texas Job ID 1224 Date posted 05/12/2026 Hiring Range $26.73 - $34.78 Apply
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Overview
At the University of St. Augustine for Health Sciences (USAHS), we seek innovative people that focus on supporting our learners through every stage of their educational journey. Working at USAHS allows you to put students first, while being a force for good. We believe that advancing our communities starts with a diverse employee base, so that as we interact with others, we can build bridges to trust, respect, and understanding. At USAHS, we understand how important it is to be able to come to work as your full, authentic self, bringing with you all of the experiences and ideas that are uniquely 'you'. Grow not only in your career but as a person. Be a force for good. Be the University of St. Augustine.
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Success Profile
What makes a successful Procurement Coordinator at the University of St. Augustine? Check out the traits we’re looking for and see if you have the right mix.
Student First
Collaborate
Innovation
Customer Focus
Committed to Vision and Values
Accountable
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Our Values
The mission of the University of St. Augustine for Health Sciences is the development of professional healthcare practitioners through innovative, individualized, and quality classroom, clinical, and distance education.
Student first
Integrity
Professionalism
Health and wellness
Promoting excellence and innovation
Responsiveness
Creative and critical thinking
Collaboration
Culture
As a Certified B Corp institution since 2015, we are proud to be a part of a global movement that empowers businesses to meet the highest standards of verified social and environmental performance, public transparency and legal accountability to balance and purpose. As part of the B Corp community we are committed to working toward reducing inequality, lowering levels of poverty, a healthier environment, stronger communities, and the creation of more high-quality jobs. As part of our family, you will be given the opportunity to participate in a wide range of community projects focused on environmental sustainability and community support.
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Key Benefits
Generous Medical, Dental & Vision Plans
Higher Education Tuition Reduction
Health Care Flexible Spending Accounts
Long Term Disability Coverage
Supplemental Life Insurance
401k with Match
The University of St. Augustine for Health Sciences offers competitive salaries and comprehensive benefits that include various options for health and wellness, income planning and protection, a generous paid time off policy including holidays, and professional development opportunities.
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Position Description
The mission of the University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.
GENERAL SUMMARY
The Procurement Coordinator is responsible for assisting in the procurement processes across the university, ensuring efficiency, accuracy, and compliance with university policies and procedures. The Procurement Coordinator provides excellent customer service to all university departments, assisting with invoicing, accounting and procurement related issues.
This position follows a hybrid work schedule requiring a minimum of 2-3 days on campus.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Payable Management:
Manage and oversee the Accounts Payable (AP) list, ensuring timely and accurate processing of invoices.
Work with AP department to reject, hold, dispute or act as a liaison to obtain necessary documents to process invoices.
Business Cards and Name Badges:
Coordinate and manage the university-wide ordering of business cards and name badges, ensuring timely delivery and adherence to university standards.
Purchase Order Management:
Own and maintain the open PO list, ensuring all POs are closed in a timely manner before the fiscal year-end.
Work with internal departments and external suppliers to inquire about delivery of goods/services to ensure timely payment of invoices.
Supplier Onboarding and Training:
Onboard new suppliers in COUPA and provide training on how to correctly submit invoices through the system.
Maintain and update supplier data, ensuring accuracy and compliance with university policies.
Invoice Review and Coding:
Review rental car invoices, code them correctly, and ensure proper documentation.
Review invoices with error or non-PO invoices, working with departments to address and resolve issues. Identify out of compliance invoices and ensure departments take corrective actions to address current and future errors.
Standardized Patient Contracts and POs:
Process and route standardized patient contracts.
Oversee standardized patient POs and renewals of contracts for upcoming fiscal years.
Contract Management:
Manage contract expirations and communications, ensuring timely renewals and compliance with university policies.
OTHER DUTIES AND RESPONSIBILITIES
May perform other duties and responsibilities that management may deem necessary from time to time.
POSITION IN ORGANIZATION
REPORTS TO: Manager, Procurement
POSITIONS SUPERVISED: None
TECHNICAL, MANAGERIAL, and PEOPLE SKILLS REQUIRED
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION and/or EXPERIENCE
Associate’s degree required, bachelor’s degree in business or related field strongly preferred
A minimum of two years of related professional, business experience environment with a demonstrated customer-service background required
Strong comfort level with outbound calling for service-related issues
Strong organizational skills, excellent communication skills and multi-tasking
Ability to work in a fast-paced, high energy team environment
Ability to adapt to organizational change
BUSINESS COMPETENCIES
Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.
Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
Drives Results - Consistently achieving results, even under tough circumstances.
Innovation - Creating new and better ways for the organization to be successful.
Customer Focus - Building strong customer relationships and delivering customer-centric solutions.
WORK ENVIRONMENT
Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.
Physical requirements of this position include the following:
ü Does not apply
The University is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, gender identity, race, color, creed, religion, ethnicity, genetic condition, national origin, citizenship, disability, marital status, military status, or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances.
