POSITION: Director of Admissions
REPORTS TO: Head of School, with a dotted line to the Regional Director of Admissions & Retention for iSP
Collage Day School is an educationally dynamic, independent private day school in the beautiful Palm Valley area of Ponte Vedra Beach, Florida. We are a member of International Schools Partnership (iSP), a consortium of high-performing international schools located across the globe. Collage Day School serves students from infancy through elementary. We provide your child with a safe, nurturing, and engaging environment that fosters not only a love of learning but also a curiosity and eagerness to explore and understand the natural world.
By combining evidence-based academic programming with strong social-emotional support systems, Collage Day empowers students to become confident, compassionate, and well-rounded lifelong learners.
PURPOSE: The ideal candidate will be a data-driven decision maker, an experienced infancy through elementary and/or admissions professional, and a creative leader in recruitment, retention, and communications. The Director should be a team player with a warm collaborative nature; positive energy; and a sense of humor. They should also possess superior organization and prioritization skills and be self-motivated in completing their work. The ideal candidate will have exceptional communication and interpersonal abilities, including outstanding writing and public speaking skills, and the ability to engage comfortably with a wide range of individuals.
This person should demonstrate genuine empathy for prospective families and an understanding of the needs and sensitivities of parents, students, faculty, staff, and administrators.
ADMISSIONS & ENROLLMENT:
● Serve as the primary point of contact between the school and prospective families, ensuring strong relationships are built and maintained throughout the admissions and enrollment journey.
● Serve as the public face and brand ambassador of Collage Day School to prospective families, current families, community partners, and other key stakeholders.
● Track and report all admissions and enrollment data daily and weekly using the school's CRM, including HubSpot, shared Excel spreadsheets, and other reporting tools, ensuring a high level of accuracy and attention to detail.
● Own all admissions-related data management and reporting, maintaining clean, accurate, complete, and up-to-date records at all times.
● Promote, distribute, and process applications for new students and families.
● Engage prospective families to move them from Lead to Application and ultimately Enrollment by providing timely, personalized outreach and follow-up at every stage.
● Provide information, answer questions, and discuss academic interests, program offerings, admissions requirements, financial aid, Step Up Florida Scholarship opportunities, and other relevant enrollment considerations.
● Oversee the full enrollment process from inquiry through enrollment, including application monitoring, student interviews, admissions assessments, enrollment contracts, and timely communication of admissions decisions.
● Support families in completing all steps of the admissions process.
● Review and evaluate applications to ensure academic requirements and prerequisites are met.
● Make admissions decisions for applicants in partnership with the Head of School.
● Advise prospective families who may not meet current-year admissions requirements and provide appropriate guidance regarding future opportunities.
● Execute enrollment contracts for new and returning families.
● Maintain accurate and up-to-date manual and electronic student records.
● Schedule and conduct tours, meetings, interviews, and other admissions-related engagements with prospective families.
● Coordinate admissions assessments and ensure appropriate follow-up.
● Analyze the admissions pipeline regularly to identify trends, opportunities, and areas for improvement and report findings to the Head of School, School Leadership Team, and Regional Director of Admissions & Retention.
● Use admissions and enrollment data to inform recruitment, retention, marketing, and growth strategies.
Recruitment, Retention & Growth[4]
● Develop and implement recruitment strategies and processes designed to achieve annual enrollment goals.
● Collaborate with the Head of School, School Leadership Team, Regional Admissions and Retention team, and Marketing to develop and implement a growth strategy and tactical business development plan focused on attracting, recruiting, enrolling, and retaining students.
● Maintain ongoing engagement with current and prospective families throughout the year to identify and address potential detractors and strengthen family relationships.
● Support retention initiatives by identifying trends, concerns, and opportunities that may impact reenrollment.
● Develop strategies to improve conversion, enrollment, retention, and family satisfaction throughout the enrollment cycle.
● Share responsibility with the School Leadership Team for shaping the Parent/Student Journey, including relevant policies, procedures, service standards, and their effective delivery to prospective students, applicants, enrolled students, and their families.
● Oversee key parent touchpoints throughout the admissions and enrollment process to ensure families receive clear, consistent, timely, and high-quality communication.
● Work closely with school and regional teams to optimize efficiency and effectiveness throughout the enrollment cycle while ensuring an exceptional customer service experience at every stage.
● Identify and pursue outreach opportunities to connect Collage Day School with the broader community and build awareness of the school's programs and offerings.
● Research schools, programs, fairs, community organizations, and peer institutions to identify new recruitment opportunities and continuously improve admissions strategies and protocols.
● Identify and explore new ways to reach diverse audiences while continuously evaluating and improving recruitment and outreach efforts.
Marketing, Communications & Brand[5]
● Collaborate with the Marketing Department and Regional Marketing Team on branding, admissions-focused advertising, campaigns, communications, and marketing materials.
● Work with Marketing to create content and campaigns that evoke emotion, foster a deeper connection to Collage Day School, and attract new families while nurturing existing relationships.
● Provide content and ideas for the school website, email communications, social media, publications, videos, and other platforms, highlighting Collage Day School's story, community impact, core values, programs, and success stories.
● Work with Marketing to manage and elevate the Collage Day School brand by building strong relationships with key stakeholders, including teachers, administrators, students, and parents.
● Establish internal processes to identify and surface compelling storytelling opportunities from
QUALIFICATIONS REQUIRED:
● Bachelor’s degree or a combination of education and experience
● Minimum 3 – 5 years of experience in admission and recruitment, or related experience in an educational environment
● Previous experience with Step up scholarships, FACTS tuition management system, Brightwell, and Excel strongly preferred
● Ability to take responsibility for assigned projects from inception to completion with attention to detail, accuracy and a data-driven focus
● Excellent organizational, time management and follow-through and interpersonal skills
● Ability to collaborate with various departments throughout the school community
● Excellent interpersonal and communication skills required
SALARY: Commensurate with experience. Salary range $55,000 - $65,000.
BENEFITS: Comprehensive benefits package including medical, dental, vision, matching 401(k), and paid time off.
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Well-being and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences, and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
E-Verify Participation:Collage Day School and ISP U.S. participate in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the U.S.
ISP Commitment to Safeguarding Principles
Collage Day School and ISP are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All postholders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Inclusion, and Belonging
Collage Day School and ISP are committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background, or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
Florida Background Check Process with Clearinghouse: The Florida Care Provider Background Screening Clearinghouse (Clearinghouse) is a system for background screening results of individuals required by law to undergo screening for employment in positions that provide services to vulnerable populations, as mandated by section 435.12, Florida Statutes. All background checks are conducted via the Florida Care Provider Background Screening Clearinghouse. More details can be found via https://info.flclearinghouse.com
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
