Top 2 Hoa assistant manager Jobs in Saint Augustine Fl

Community Association Manager
May Management Services Inc —Ponte Vedra Beach, FL
- Full-time
- Mid-level
- Office
- Real Estate License
Quick Apply
Onsite Maintenance Assistant - Part Time (SAFL7626)
RealManage —Saint Augustine, FL
- $22 - $25 an hour
- Overtime
- Ability to walk for extended periods
- Ability to climb stairs
- High school diploma or GED
- Opportunities for advancement
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Onsite Maintenance Assistant - Part Time (SAFL7626)
RealManage —Saint Augustine, FL
MUST have a valid driver's license. Reliable transportation and a valid driver’s license. Provide courteous assistance to residents and guests, addressing their…
$22 - $25 an hour
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Community Association Manager

May Management Services Inc -
Ponte Vedra Beach, FL

Quick Apply

Job Details

Full-time

Qualifications

Corporate law compliance support experience
Community management
Financial statement analysis
Financial statement interpretation
Practicing real estate

Full Job Description

Description:

May Management is seeking a Community Association Manager at our Ponte Vedra Office!

*Come join us at MAY in Ponte Vedra! We have a dedicated and incredible team here looking to add one Community Associate Manager (CAM) to the office! We would love to have you!*

Attends all Board meetings, provide Boards with administrative support, prepares agendas, minutes, and distribute Board packages with agreed upon lead-time.
Respond within 24 hours to Board requests directed to the Community Manager. Provides President with timely status reports. Important for Directors to see quick proactive action.
Reviews Board minutes for accuracy prior to distribution.
Creates a weekly management report to email to all board members on status of projects, violation activity, etc. Reports to be emailed to the President of MMS also for review.
Attends committee meetings as appropriate.
Prime liaison between Board President and the association’s vendors.
Manages Annual meeting, mails voting proxies and ballots to owners and performs other associated duties.
Obtains and presents bids and proposals for Board consideration with brief evaluation of each option.
Educates Board members on Florida law requirements, organization, conduct of meetings and corporate records to improve the Board’s effectiveness and efficiency.
Provides direction for Turnover committees.

Responsibilities with Owners:

Timely response to owner's phone calls, e-mails and communications.
Resolve Owner problems quickly.
Timely processing of ARB/ARC applications not involving the Architectural Review Coordinator

Property maintenance

Inspects properties weekly and arranges for corrective action. Checks violations, vendor performance, identify physical assets needing repair.
Enforces covenant provisions and sends violation letters.
Proactively recommends repair needs of the Association’s physical assets when required.
Prepares work orders for maintenance personnel and contracts vendors including agreed-upon completion due date.
Ensure maintenance personnel are satisfactorily completing routine tasks
Follow up to ensure work is completed by the due date.
When work order is closed out, it should include corrective action taken.
Supervises Association’s contractors and vendors.
Recommend changes in vendors if performance does not meet expectations.

Financial Management:

Works the draft Annual budget in concert with Client Accounting for Finance committee and/or Board presentation.
Conducts a detailed review of each month’s financial reports, including the general ledger, to ensure accuracy.
Works with Client Accounting to correct discrepancies prior to distribution.
Prepares a variance report for the current month and year-to-date for Board presentation. Identifies potential problems and unfavorable variances, which may jeopardize achieving the year-end budget results.

Personnel Management:

Provides supervision to direct reports, critiquing performance and training to correct deficiencies.
Reviews and approves Timeclock Manager for payroll processing.
Prepares annual performance review.
Interviews new hire candidates with Manager HR and Regional Manager.
Trains new hires on daily operations concerning Office and Associations.
Demonstrates good management practices in supervision of direct reports.

SCOPE

Position encompasses all of MAY Management’s resources to achieve a very high level of client satisfaction. Incumbent is required to develop a strong working relationship with Association Presidents and Directors to be constantly aware of the health of the working relationship. Common sense, being proactive and working quickly and efficiently are key elements of success. Failure to perform at levels acceptable to the Association may result in loss of clients, loss of revenue to MAY Management and will adversely affect the reputation of MAY Management.

KNOWLEDGE, SKILLS AND ABILITIES

CAM License - REQUIRED
Ideally, an Associates or BA degree, or Commiserate experience
2 Years Community Management Experience
Community Management and Accounting courses

Technical knowledge

Thoroughly understands provisions of Florida law, Chapter 718 and 720.
Knows how to read financial statements
Familiar with the construction and condition of the Association’s physical assets to identify repair needs.
Knows appropriate vendor to call to correct physical faults.

Personal characteristics:

Well organized – able to prioritize
Good communication skills – both written and verbal
Proactive – able to assess situations quickly and take appropriate action.
High sense of urgency
Sensitive to clients. Diplomatic
Displays good common sense
Confident – not afraid to make a mistake
Be objective – don’t take criticism personally
Willing to give effective (good and bad) feedback to direct reports.
Able to work quickly and efficiently; manage a heavy workload.
Able to work independently with little supervision.
Ability to handle difficult situations tactfully

POSITION PURPOSE

The incumbent is the primary contact for providing all MAY Management
services to assigned Associations.
Responsible for achieving high level of client satisfaction while drawing upon
all MAY Management resources.
Supervises and directs Community Assistant, ARB Coordinator (as
appropriate) and Maintenance Technicians assigned to the Association.
Coordinates with Client Accounting to develop Budgets and timely financial
reports.

Requirements:

KNOWLEDGE, SKILLS AND ABILITIES

Formal education

CAM (Community Association Manager) License or Real Estate License for the state of Florida - REQUIRED
Ideally, an Associates or BA degree, or Commiserate experience
2 Years Community Management Experience - Ideally in the HOA space, not coming from rental, lease-up, etc.
Community Management and Accounting courses

Technical knowledge

Thoroughly understands provisions of Florida law, Chapter 718 and 720.
Knows how to read financial statements
Familiar with the construction and condition of the Association’s physical assets to identify repair needs.
Knows appropriate vendor to call to correct physical faults.

Personal characteristics:

Well organized – able to prioritize
Good communication skills – both written and verbal
Proactive – able to assess situations quickly and take appropriate action.
High sense of urgency
Sensitive to clients. Diplomatic
Displays good common sense
Confident – not afraid to make a mistake
Be objective – don’t take criticism personally
Willing to give effective (good and bad) feedback to direct reports.
Able to work quickly and efficiently; manage a heavy workload.
Able to work independently with little supervision.
Ability to handle difficult situations tactfully.

Quick Apply

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hoa assistant manager jobs in saint augustine fl

Community Association Manager

Onsite Maintenance Assistant - Part Time (SAFL7626)

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