Top 785 Document management specialist Jobs in Saint Paul, Mn

Administrative Specialist
Scott County Community Development Agency (CDA) —Shakopee, MN
- $24.00 - $29.04 an hour
- Part-time
- Background check
- Customer service
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
9d
Specialist, Education Specialist (Accommodation Reviewer)
Pearson —Bloomington, MN
- $55,000 - $65,000 a year
- Full-time
- Remote
- Nursing
- Experience working with individuals with disabilities
- Research
2d
Management Specialist
Minneapolis Public Housing Authority —Minneapolis, MN
- $25.38 - $35.38 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Office
- Paid holidays
- Disability insurance
Data Governance Specialist
City of Bloomington, MN —Bloomington, MN
- $30.64 - $35.85 an hour
- Part-time
- Writing skills
- Mid-level
- Office
- Paid parental leave
- Parental leave
8h
Data & Evidence Systems Specialist / State Prog Admin Tech Spec
State of Minnesota - Public Safety Dept —Saint Paul, MN
- $24.02 - $33.86 an hour
- Online Application
- Hybrid work
- Customer service
- Mid-level
- Office
- Paid parental leave
- Paid holidays
1d
Security and Emergency Management Specialist
Osseo Ind School District 279 —Maple Grove, MN
- $72,064 - $107,196 a year
- Full-time
- Background check
- 5 years
- Writing skills
2d
Office & Admin Specialist Sr
State of Minnesota - Natural Resources Dept —Saint Paul, MN
- $22.62 - $30.62 an hour
- Online Application
- Hybrid work
- Microsoft Word
- Background check
- Office
- Paid parental leave
- Paid holidays
2d
Quality Documentation Control Specialist
PROMED MOLDED PRODUCTS INC —Plymouth, MN
- $29.68 - $40.96 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Profit sharing
- Health savings account
Customer Service Specialist
Scott County, MN —Shakopee, MN
- $27.37 - $41.06 an hour
- Overtime
- Microsoft Word
- Background check
- Microsoft Outlook
14d
Administrative Support Specialist
University of Minnesota —Minneapolis, MN
- $50,000 a year
- Online Application
- Hybrid work
- Background check
- Google Workspace
- Sales
Records Management Specialist
Frandsen Financial Corporation —Arden Hills, MN
- $20 - $25 an hour
- Mid-level
- Office
- 3 years
- Profit sharing
- Health insurance
Quick Apply
Human Resources Specialist (Classification)
U.S. Customs and Border Protection —Bloomington, MN
- $81,415 - $126,859 a year
- Online Application
- Remote
- Doctoral degree
- Psychiatry
- English
- Paid holidays
- Health insurance
9d
Provider Support Specialist / State Prog Admin Prin
State of Minnesota - Children Youth & Families Dept —Saint Paul, MN
- $32.97 - $48.60 an hour
- Online Application
- Hybrid work
- Spanish
- Mid-level
- Master's degree
- Paid parental leave
- Paid holidays
6d
Office and Administrative Specialist - Office and Administrative Specialist
State of Minnesota - Human Services Dept —Saint Paul, MN
- $20.68 - $25.85 an hour
- Online Application
- Basic math
- Mid-level
- Office
- Paid parental leave
- Paid holidays
1d
Eligibility Specialist
Scott County, MN —Shakopee, MN
- $27.37 - $41.06 an hour
- Full-time
- Bilingual
- Background check
- Mid-level
20h
Document Handling Specialist
DCM Services —Bloomington, MN
- $18 - $20 an hour
- Monday to Friday
- Microsoft Outlook
- Computer literacy
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Office & Admin Specialist Intermediate
State of Minnesota - Natural Resources Dept —Forest Lake, MN
- $21.12 - $28.01 an hour
- Online Application
- Hybrid work
- Background check
- 18 years or older
- English
- Paid parental leave
- Paid holidays
2d
Office & Admin Specialist
University of Minnesota —Minneapolis, MN
- Online Application
- Hybrid work
- Background check
- Google Workspace
- Mid-level
3d
2026-27 Intervention Specialist 10 mo - RiverEast Elem/Secondary
Saint Paul Public Schools —Saint Paul, MN
- $51,142 - $99,426 a year
- Online Application
- Bilingual
- School experience
- Classroom
- Dental insurance
- Vision insurance
Documentation Specialist
viva —Plymouth, MN
- $35.39 - $40.39 an hour
- 8 hour shift
- Mid-level
- Office
- Organizational skills
19h

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Administrative Specialist

Scott County Community Development Agency (CDA)
Shakopee, MN

Quick Apply

Job Details

Part-time
$24.00 - $29.04 an hour
9 days ago

Benefits

Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance
Retirement plan

Qualifications

Office supply management
Report preparation
Computer operation
Customer communication
Property management tools
Maintaining an organized workspace
Interpersonal skills
Customer service
Spreadsheets
Scanning
Microsoft Office
Administrative experience
High school diploma or GED
Driver's License
Attention to detail
Certified Notary Public
Productivity software
Database software proficiency

Full Job Description

TO APPLY: To be considered for this position, an application must completed. Please visit https://www.governmentjobs.com/careers/scottcda to apply.

The Administrative Specialist is a part-time position with a Monday through Thursday schedule. Despite the reduced schedule, this role is fully benefit-eligible. Selected candidate will be eligible for our comprehensive benefits package, including health care coverage, dental and vision plans, retirement contributions, paid time off, and more.

JOB PURPOSE:
Create a welcoming and professional first impression of the Scott County Community Development Agency (CDA) office, connect guests and inquiries to the right CDA resources and deliver comprehensive administrative support across all agency departments to ensure efficient operations and high-quality client service.

ESSENTIAL FUNCTIONS:

Collaborate and work effectively with other team members to carry out the mission, vision and values of the CDA while providing excellent internal and external client service, which is responsive, considerate, and respects confidentiality.
Create a welcoming, inclusive, and professional first impression for all CDA visitors and callers. Quickly evaluate client needs, identify and escalate emergency requests, provide accurate information regarding CDA housing and economic programs and services, and professionally de-escalate or triage complex inquiries across diverse populations.
Oversee daily office support operations to ensure efficiency across agency departments. Manage incoming/outgoing mail and correspondence (including bulk mailings and shared email inboxes), order supplies, coordinate facility vendors, and support website updates and database entry.
Accurately enter data, run reports, search, find and interpret basic household, service, and unit information in housing software systems and internal spreadsheets. Support housing clients in troubleshooting application and resident portals.
Assist with daily document management activities—including scanning, committing files to digital storage, and record archiving—in accordance with CDA retention schedules and confidentiality standards.
Keep up to date housing and general community resources information and provide information referrals to clients when relevant.
Act as initial contact for IT issues and other vendors related to the front desk administration (phones, copiers, mail machine, shredding, etc).

REQUIREMENTS:

Consistently demonstrate alignment with Scott County CDA’s core values which guide us to be Collaborative, Equitable, Inventive and Attentive.
Provide excellent service, which is responsive, considerate, and respects confidentiality.
Apply excellent verbal and written communication skills to foster professional relationships and customer service with people of varying backgrounds and languages.
Consistently demonstrate attention to details while balancing multiple tasks with interruptions.
Demonstrate proficiency in Microsoft Office software, as well as housing management systems and databases.
Maintain an organized space to promote a welcoming and professional environment.

EDUCATION & EXPERIENCE:

High School Diploma or GED.
Moderate administrative experience preferably in a non-profit or social service office environment.
An Associate’s Degree in Business Administration, Office Management, or a related field may substitute for up to two (2) years of experience.

CERTIFICATIONS:

Valid driver’s license in the State of Minnesota
Notary Public – Willingness to obtain a Minnesota Notary Public commission if requested based on agency needs.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
This role primarily operates in a standard indoor business office setting with a moderate noise level. Candidates must be able to regularly sit, stand, walk, and use hands and fingers for typing, operating computer equipment, and handling files. Frequent movement around the workspace and clear verbal and auditory communication are essential for daily collaboration. Occasional tasks may involve bending, reaching, stooping, light pushing or pulling, operating a motor vehicle or office equipment, and lifting items weighing up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

APPLICATION DEADLINE:
This job posting will close on Monday, August 24, 2026 at 11:59 PM CST. Applications submitted after this time will not be considered.

Equal Opportunity Employer

Pay: $24.00 - $29.04 per hour

Benefits:

Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Experience:

Customer service: 1 year (Required)

Ability to Commute:

Shakopee, MN 55379 (Required)

Work Location: In person

Quick Apply

Refine Your Search

document management specialist jobs in saint paul, mn

Administrative Specialist

Specialist, Education Specialist (Accommodation Reviewer)

Management Specialist

Data Governance Specialist

Data & Evidence Systems Specialist / State Prog Admin Tech Spec

Security and Emergency Management Specialist

Office & Admin Specialist Sr

Quality Documentation Control Specialist

Customer Service Specialist

Administrative Support Specialist

Records Management Specialist

Human Resources Specialist (Classification)

Provider Support Specialist / State Prog Admin Prin

Office and Administrative Specialist - Office and Administrative Specialist

Eligibility Specialist

Document Handling Specialist

Office & Admin Specialist Intermediate

Office & Admin Specialist

2026-27 Intervention Specialist 10 mo - RiverEast Elem/Secondary

Documentation Specialist

I want to receive the latest job alert for document management specialist in saint paul, mn

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