Description
Under general direction, perform responsible and technical calculations in the coordination, preparation and maintenance of academic, classified and student payroll records. Receive limited supervision within a broad framework of standard District policies and procedures and governmental rules and regulations. Perform various duties relating to payroll; respond to inquiries; exercise good judgment and problem solving skills related to the college's payroll compensation policies and maintain permanent payroll records.
Essential Functions
Review and implement laws and governmental regulations, collective bargaining agreements, district policies/procedures and administrative regulations as they apply to payroll matters.
Receive and process all employment contracts; consult with appropriate authorities to resolve discrepancies.
Prepare mathematical and/or statistical calculations of salary, deductions, leave adjustments, wage attachments and payroll adjustments.
Create, compile and update payroll data and spreadsheets.
Print, review and reconcile a variety of computer generated payroll reports.
Receive payroll documents and audit for completeness, accuracy and conformance to district policies and procedures; adhere to a wide variety of complex governmental rules and regulations; maintain detailed files pertaining to IRS, STRS, PERS, Tax Shelters, Workers' Compensation, etc.
Compile, audit, maintain and reconcile employee leave records such as: extended sick leave, vacation accruals, and other available leaves; provide annual and/or monthly leave balance reports to employees as required by the collective bargaining agreements.
Maintain payroll data and prepare reports, as required by the District.
Coordinate payroll deductions with various institutions including tax shelter annuities and/or payments to life insurance companies, wage garnishments, union affiliations, District Attorney, non-profit organizations, and others; ensure compliance with IRS regulations for each area.
Compile and report to MCOE (Monterey County Office of Education), W-2 related statistical data such as gross and taxable earnings (FICA, SUI, SDI, Medicare, etc.), taxable employer provided benefits, retirement/pension plan contributions and other related reports.
Process confidential paperwork related to verification of employment for federal and state agencies and financial institutions.
Act as a source of information regarding payroll related inquiries from staff, faculty, student employees and other agencies.
Coordinate up to four payday operations per month; distribute pay; code/process automatic payroll deposits, route paychecks/timesheets to individuals, departments, or mail; research/make determination on pay related problems; hold checks as appropriate. Respond to/resolve questions regarding pay, timesheets, benefits, retirement, and other payroll related issues.
Provide information to employees (staff, faculty, student employees) in any/all departments on procedures to ensure that required documents reach payroll in an accurate/timely manner.
Attend payroll related meetings/workshops such as MCOE, STRS, (State Teachers Retirement System) and PERS (Public Employees Retirement System) workshops to maintain currency in payroll laws and procedures.
Participate in budget development process with Controller, Budget Analyst, Human Resources, and other applicable departments.
Other Functions
Perform other related duties as assigned.
Participate on committees as required.
Assist with year end audit preparations.
Education and Experience
Any combination of experience and training which would indicate possession of the knowledge, skills and abilities listed herein. For example completion of two years of college level work in accounting and related fields, and three years of experience with bookkeeping, financial, statistical, payroll and retirement systems, or similar duties.
Knowledge
Knowledge of: basic principles, methods and practices of statistics, bookkeeping and financial record keeping; accounting methods and requirements of state, federal, county and college payroll systems and tax deductions; a variety of computer programs including spreadsheet and word processing applications as needed to fulfill the requirements of the job and current office practices.
Abilities
Ability to: understand and independently carry out complex oral and written instructions; learn, interpret and perform arithmetical calculations with speed and accuracy; analyze and solve problems connected to the computerized payroll system and other payroll related issues; research, interpret and apply federal, state and county laws and regulations, policies and procedures that impact payroll; use good judgment in recognizing the scope of authority as delegated; prioritize tasks and do several tasks simultaneously; analyze situations and make decisions on procedural matters without immediate supervision; analyze projects to meet deadlines; maintain the security and confidentiality of specified records and information; communicate effectively in both oral and written form; use appropriate and correct English grammar, spelling, and punctuation; schedule and organize work to meet strict deadlines with minimal supervision; operate office equipment including various computer programs; efficiently use a variety of word processing, spreadsheet and/or database programs as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the requirements of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.
PHYSICAL EFFORT/WORK ENVIRONMENT
Light to moderate physical effort; occasional standing or walking; periodic handling of parcels or supplies up to 15 pounds; indoor work environment.
Work Schedule
Up to 29 hours per week/maximum of 180 days per fiscal year
Assigned Shift
Monday - Friday
8:00 am - 5:00 pm (up to 29 hours/week)
Management reserves the right to change schedules as needed
Salary
$27.34 - $35.01 per hour
How to Apply
Visit www.mpc.edu/employment and select "classified and other positions." Here you will find the announcement and the "apply" button in the upper right hand corner. You will be asked to log-in or create a new user account.
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Complete all required fields of the application AND:
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Attach a .doc, .docx or a .pdf of your cover letter which describes your interest in and qualifications for the position. AND
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Attach a .doc, .docx or a .pdf of your resume AND
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Answer any required supplemental questions, if prompted
Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.
Monterey Peninsula College reserves the right to close or continue the recruitment at any time.
Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints. for California Department of Justice clearance. California School Employees Association Membership or an approved alternative is required.
NOTE: Smoking Policy: Smoking on campus is limited to designated smoking areas
Monterey Peninsula Community College District is committed to educational equity for all students, as outlined in the District's Governing Board Goals, Educational Master Plan (Download PDF reader), Equal Employment Opportunity Plan (Download PDF reader), and Student Equity Plan (Download PDF reader). We provide students with a rich and dynamic learning experience that embraces differences—emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.
Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves.
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:
1. Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices;
2. Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
3. Implement positive race-consciousness and embrace human difference;
4. Reflect on institutional and teaching practices and make them more culturally responsive; and
5. Collaborate with colleagues on equity-related initiatives.
Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational or career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences.
