Top 3 Administrative coordinator (construction) Jobs in San Diego Ca

Office Admin and Project Coordinator
Kelar Pacific, LLC —San Diego, CA
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Field Office Coordinator
BNBuilders —San Diego, CA
- $30 - $40 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Construction site
- Paid parental leave
- Health savings account
10d
Senior Field Office Coordinator
BNBuilders —San Diego, CA
- $90,000 - $100,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Construction site
- Paid parental leave
- Health savings account
10d

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Project Coordinator (San Diego, CA)
CBRE —San Diego, CA
Turner and Townsend carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience.
$75,000 - $90,000 a year
14d
Project Coordinator I
Hill International, Inc —San Diego, CA
Follow-up and tracking and documentation of work standards, contractor schedules, work discrepancies, contractor personnel and communications, purposes, and…
$70,000 - $100,000 a year

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Office Admin and Project Coordinator

Kelar Pacific, LLC
San Diego, CA

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance

Qualifications

Microsoft Outlook
Phone communication
Spreadsheets
Typing
10 key typing
Grammar Experience
Office phone management

Full Job Description

Job description:

As an Office Administrator, you will be responsible for supporting the operational flow of our office, ensuring efficiency across administration, accounting, project coordination, and marketing.

You will serve as a key member of the Kelar Pacific operations team, helping to maintain structure and organization within the office while also assisting project teams in coordinating tasks related to active construction projects. You will work closely with the project managers, accountant, and VP of Project Services to ensure documentation, schedules, and internal communications are accurate, timely, and well-organized.

In this role, you will also help coordinate vendor communication, track timesheets and project costs, assist with accounts receivable follow-ups, and support marketing initiatives by managing event logistics and internal communications. Your ability to stay organized, detail-focused, and proactive will be essential to the team’s success.

Please apply if you are local in San Diego - This is an on-site position.

Key Responsibilities:

Administrative Duties

Organize and maintain office files, documents, and records
Order and track office supplies
Keep the office clean, organized, and functional
Schedule and coordinate travel arrangements and staff itineraries
Manage company calendars and track event approvals and payments
Answer phones, emails, and handle incoming/outgoing mail
Assist employees with general office-related questions

Project Coordination Support (Construction)

Support project teams by tracking timesheets, costs, and project deliverables
Coordinate communication between internal teams and vendors, ensuring timely exchange of submittals, invoices, and documentation
Assist with Accounts Receivable follow-ups related to project billing and client payments
Help prepare project update summaries and maintain organized digital project folders
Collaborate with Project Managers to track RFIs, change orders, and client correspondence
Participate in internal project meetings and document follow-up actions

Marketing & Events Support

Maintain spreadsheets for marketing events and association memberships
Coordinate approvals and purchases for sponsorships and industry events
Order lunches and assist with planning Lunch & Learns and internal meetings
Collaborate on social media posting and email campaigns (content provided)

Required Skills & Qualifications:

Proficient in Microsoft Outlook and Excel (average to advanced level)
Typing speed: minimum 40 WPM, including 10-key proficiency
Excellent phone etiquette and professional grammar for emails and follow-ups
Highly organized and detail-oriented
Strong team player with a proactive attitude
Must be a non-smoker
The ability to pass an on-site accounting test may be required.
Experience in construction project coordination or assistance is a plus.

Benefits:

Competitive Compensation
Comprehensive healthcare plan- 100% paid by employer, and medical, dental, and optical coverage.
Personal development, career progression, and performance management frameworks.
A collaborative, supportive team environment

Quick Apply

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administrative coordinator (construction) jobs in san diego ca

Office Admin and Project Coordinator

Field Office Coordinator

Senior Field Office Coordinator

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