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Graduate Program Coordinator

UC San Diego -
San Diego, CA

Apply Now

Job Details

$57,100 - $76,900 a year
1 day ago

Qualifications

Report writing
Graduation requirements management
Customer service
Writing skills
Advising graduate students
Copy editing
Cultural competency
Computer skills
Experience at colleges/universities
Program budgeting
Student counseling support
University experience

Full Job Description

Hybrid

Payroll Title:

STDT SVC ADVISOR 2 SV

Department:

URBAN STUDIES & PLN

Hiring Pay Scale

$57,100 - $76,900/year

Worksite:

Hybrid

Appointment Type:

Career

Appointment Percent:

100%

Union:

SV Contract

Total Openings:

Work Schedule:

Days, 8 hrs/day, Mon-Fri

#140736 Graduate Program Coordinator

Filing Deadline: Tue 8/25/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 7/14/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Department of Urban Studies and Planning (DUSP) is a community of planners, designers, and analysts committed to understanding and transforming cities and environments, bridging research with practice. DUSP provides students with tools to understand the politics, economics and culture of human settlements amid a rapidly changing climate and society. DUSP offers two undergraduate degrees: the B.A. in Urban Studies and Planning and the B.S. in Real Estate and Development.

DUSP also offers two graduate degrees: the Master in Urban and Regional Planning (MURP) which will prepare students with essential knowledge, tools, and skills to understand and improve the physical, social, economic, health, environmental, and cultural conditions of neighborhoods, cities, and regions; and the PhD in Urban Studies and Planning which will prepare students to take on leadership roles in urban studies and planning research and education, in order to address central civic, environmental, and planning challenges of the future.

The Graduate Coordinator is responsible for administering all aspects of the Department of Urban Studies and Planning's two graduate programs (Master of Urban and Regional Planning (MURP) and PhD in Urban Studies and Planning) in consultation and collaboration with DUSP's Department Chair, Department Director of Graduate Programs, Management Services Officer and Graduate Program Committee. The MURP program is designed as a two-year program and the target steady state is 50 students. The PhD program is designed as a six-year program and the target steady state is 20 students.

The position provides comprehensive advising and administrative support to graduate students from admission through MURP/PhD completion. Responsibilities include monitoring academic progress, coordinating degree milestones, ensuring compliance with university policies, and serving as the primary liaison among students, faculty, and the Division of Graduate Education to support student success. Additional responsibilities include coordinating curriculum, course scheduling and program reviews.

This position also manages graduate student financial support and employment, including fellowships, scholarships, teaching assistantships, readerships, and research appointments and participates in multi-year funding plans to support student success.

Overtime and/or weekends as necessary.

QUALIFICATIONS

Demonstrated experience with academic advising and counseling techniques in a University (or similar) relating to the graduate student cycle from admissions through graduation. Knowledge of advising and counseling techniques related to graduate student affairs.
Demonstrated experience managing and allocating graduate student funding or comparable academic budgets, including financial planning, multi-year funding commitments, budget tracking, and recommending funding allocations to support student employment and financial aid.
Demonstrated experience with University-specific computer application programs and pertinent databases related to graduate student affairs. Knowledge of University-specific computer application programs and pertinent databases.
Demonstrated knowledge of University processes, procedures, rules and regulations relating to the graduate student cycle from admissions through graduation. Knowledge of University processes and procedures related to graduate student affairs.
Demonstrated communication skills via making presentations, creating publications, writing reports, explaining processes and policy, providing customer service, and general correspondence. Ability to multitask; verbal and written communication skills.
Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally one’s position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner. Strong verbal, written and electronic communication skills that facilitate professional and effective interaction with a diverse population.
Skilled at negotiating conflicts among staff, faculty and students. Ability to represent UCSD appropriately to internal and external constituents.
Multicultural competencies; ability to work with diverse populations.
Skills in service orientation, organization, active listening, and critical thinking.
Ability in problem identification and reasoning. Ability to assess problems and skill to identify logical solutions. Creativity to analyze and solve unusual and new problems in ways that establish effective and efficient procedures. Strong analytical, inductive and deductive reasoning skills.

SPECIAL CONDITIONS

Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: Unclassified - No data available

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Details

Date Posted

08/11/2026

Apply Now

Refine Your Search

student success advisor jobs in san diego ca

Graduate Program Coordinator

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#140736 Graduate Program Coordinator

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