Top 26 Patient coordinator/front office manager Jobs in San Francisco, Ca

Patient Care Coordinator
University of the Pacific —San Francisco, CA
- $33.26 an hour
- Overtime
- Background check
- Spanish
- Microsoft Excel
- Dental insurance
Patient Coordinator
California Skin Institute Management LLC —San Francisco, CA
- $21 - $27 an hour
- Full-time
- Microsoft Word
- Private practice
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
Senior Patient Support
Captain Dental —Redwood City, CA
- From $35 an hour
- Full-time
- Spanish
- Dental office
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Front Office Coordinator/Clinic Attendant
LIFELONG MEDICAL CARE —Oakland, CA
- $21.84 an hour
- Full-time
- Inventory management
- High school diploma or GED
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Front Office & Eligibility Coordinator
LIFELONG MEDICAL CARE —Berkeley, CA
- $22 an hour
- Full-time
- Spanish
- English
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
7d
Office Operations Coordinator
Hearst Media Services —South San Francisco, CA
- $49,000 - $55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Experienced Lead Treatment Coordinator / Front Office Manager
Walnut Creek Dental —Walnut Creek, CA
- $30 - $50 an hour
- Full-time
- Private practice
- Spanish
- Dental office
- Dental insurance
- 401(k)
Quick Apply
Eligibility Coordinator
LA FAMILIA —Hayward, CA
- $30.77 - $35.90 an hour
- Full-time
- Hybrid work
- Spanish
- Google Workspace
- Ability to walk for extended periods
- Paid holidays
- Health insurance
Quick Apply
2d
Surgery Scheduler/Front Desk
Webster Outpatient Surgery Center (11656) —San Ramon, CA
- $25.02 - $30.65 an hour
- Full-time
- Surgery
- Hospital
- Medical office experience
- Health insurance
- Dental insurance
9h
Dental Office, Financial Coordinator, Front Desk Manager
PINOLE HILLS DENTAL —Pinole, CA
- $24 - $36 an hour
- Part-time
- Dental office
- Mid-level
- Administrative experience
- Continuing education credits
- Health insurance
Quick Apply
10d
Dental Office Manager/Treatment Coordinator
Alameda Dental Office —Alameda, CA
- Part-time
- Dental office
- Customer service
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Front Desk Coordinator - Part-Time- San Mateo, CA
The Joint Chiropractic —San Mateo, CA
- From $21 an hour
- Part-time
- Spanish
- High school diploma or GED
- Clinic
- Paid holidays
- Paid time off
Quick Apply
Project Coordinator
AHMC Healthcare —Daly City, CA
- From $30 an hour
- Full-time
- Surgery
- Hospital
- Engineering
LVN Supervisor - Berkeley Outpatient Multispecialty Center
University of California San Francisco —Berkeley, CA
- Full-time
- CPR Certification
- Nursing
- LVN
Dental Services Representative (Cantonese)
Asian Health Services —Oakland, CA
- $28.87 - $30.13 an hour
- Full-time
- Dental office
- English
- High school diploma or GED
- Commuter assistance
- Paid holidays
Quick Apply
Medical Assistant - Primary Care
LA FAMILIA —Hayward, CA
- $27.73 an hour
- Full-time
- Hybrid work
- Spanish
- Google Workspace
- Ability to walk for extended periods
- Paid holidays
- Health insurance
Quick Apply

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Patient Care Coordinator

University of the Pacific -
San Francisco, CA

Apply Now

Job Details

Full-time
$33.26 an hour

Benefits

Dental insurance

Qualifications

Collaborate with healthcare professionals
Health insurance authorizations
In-person patient registration
Record keeping
Patient scheduling systems
Medical chart preparation
Microsoft Excel
Patient question and concern management
Private practice experience
HIPAA compliance
Microsoft Outlook
Electronic health records (EHR) management
Medical insurance coverage verification
Faculty collaboration
Dental receptionist
Operations coordination
Medical coding
Medical office experience
Zoom
Dental insurance
Patient demographics
Health insurance plan information
HIPAA
Care documentation
Administrative experience
High school diploma or GED
Healthcare referral management
Dental terminology
Healthcare privacy protection
Accounting

Full Job Description

Position Information

Job Title

Patient Care Coordinator

Union Level

Department

Department of Pediatric Dentistry

Campus

San Francisco

Posting Number

201304119P

Full or Part Time

Full Time

Number of Months

Work Schedule

Monday through Friday, 7.5 hours per day; 37.5 hours per week.

Position End Date

Open Date

08/12/2025

Close Date

Open Until Filled

Yes

Special Instructions to Applicants

For Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.

Sponsorship

This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose

Under the general supervision of the Pediatric Clinic Manager, performs various administrative duties, including patient intake, maintaining accurate dental, medical, and insurance records, scheduling appointments, and coordinating hospital cases and patient management functions.

Essential Functions

1. Greet patients courteously and ensure all necessary documentation is updated and accurately filed in patient charts.
2. Prepare and maintain pre-registration intake forms, referrals, and reports as required for patient accounts, in compliance with clinic policies.
3. Maintain accurate and current patient records, including contact information, insurance updates, and oral/medical health documentation, to support efficient appointment scheduling.
4. Schedule and confirm patient appointments, respond to telephone inquiries from legal guardians, and coordinate communication with dental and medical providers.
5. Verify and reconcile patient insurance coverage and financial balances before scheduling appointments.
6. Confirm insurance benefits during each patient visit and update records as necessary. Digitize and enter all relevant patient documentation into the electronic health record system.
7. Coordinate internal and external hospital cases, ensuring timely and confidential transfer of patient information across institutions.
8. Audit and maintain patient account balances monthly and follow up with legal guardians regarding outstanding payments. Assist with chart locks and billing issues.
9. Run monthly reports for accounts and contact patients to collect past due payments and process return statements; review delinquent account report to determine collection proceedings.
10. Alert clinic staff, management regarding required missing documentation or other alerts on the patient account.
11. Respond to patient inquiries regarding their account in a timely manner, refer patient issues and concerns related to treatment cost to the clinic manager as needed.
12. Process student seminar cases weekly and provide administrative assistance to faculty for pediatric seminar-related tasks.
13.Participate and lead daily clinic huddle; provide information to students, faculty and staff regarding relevant clinic, patient, or account information.
14. Provide coverage for other front office staff as necessary
15. Perform all other duties as assigned by the Clinic Manager, and Department Chairperson.

Minimum Qualifications

Knowledge of:
1. Principles and best practices of dental record keeping and patient information management
2. General office methods, administrative procedures, and front-desk operations
3. Common dental terminology, procedures, and treatment planning
4. Dental insurance processes, including treatment coding, billing policies, and claims submission
5. Hospital case coordination, including referral procedures and interdepartmental communication
6. Basic principles of reading and interpreting patient account balances and ledgers
7. Basic understanding of dental terminology and radiographs
8. Intermediate level of experience with Excel, Word, OneNote, SharePoint, OneDrive, Zoom, Microsoft Teams and Outlook.

Ability to:
1.Prepare, maintain, and update patient records in compliance with HIPAA and institutional privacy regulations
2. Accurately verify insurance eligibility, benefits, and authorization requirements
3. Communicate effectively and compassionately with patients, legal guardians, providers, and institutional partners
4. Serve as a liaison between the University, external hospitals, and families to support seamless care coordination
5. Manage multiple administrative tasks efficiently while maintaining accuracy and attention to detail
6. Use electronic health record (EHR) systems and general office software with proficiency
7. Work both independently and collaboratively in a fast-paced clinical environment

Experience:
1.Minimum of two years of dental front office administration and hospital case coordination in a corporate group practice, private dental practice, or dental school setting.
Education/Licenses:
1.High school diploma or equivalent

Working Conditions:
1.Position is 7.5 hours per day, five days per week
2.Must be available to work Monday to Friday from 8:30 a.m. to 5:00 p.m.; occasional overtime maybe required.
3.Position requires coordination of a variety of responsible duties in high paces stressful situations.

Preferred Qualifications

Ability to:
1. Communicate clearly and professionally with faculty, staff, students, patients, and the general public, both in person and via phone or email.
2. Independently explain financial obligations and treatment estimates to legal guardians using appropriate dental terminology.
3. Understand and follow verbal and written instructions with accuracy and efficiency.
4. Consistently project a professional and courteous demeanor in all interactions.
5. Collaborate effectively as part of a multidisciplinary team in a fast-paced clinical environment.
6. Establish clear expectations and provide consistent follow-through with dental students and patients.
7. Demonstrate strong attention to detail in all aspects of administrative and patient care-related tasks.
8. Communicate with the insurance department to confirm coverage details and resolve eligibility questions.
9. Address and clarify insurance coverage concerns raised by patients or legal guardians with professionalism and accuracy.
10. Operate computer systems and software applications relevant to scheduling, billing, and electronic health records with competence.
Distinguishing Characteristics:
1. Bilingual (i.e. Spanish, Cantonese or Mandarin) is desirable but not mandatory.
Education:
1. AA or BA preferred but not mandatory

Other:
1. Experience and sensitivity in working with people of diverse backgrounds and cultures.
2. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
3. Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Work performed is primarily general office administrative, with frequent use of the computer keyboard and phone.
2. Requires sitting the majority of the working day; occasional standing, bending, and walking.
3. Occasional lifting up to 15 lbs should be anticipated.

Hiring Range

33.26

Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

Anti-Discrimination/EEO Policy Statement

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.

Apply Now

Refine Your Search

patient coordinator/front office manager jobs in san francisco, ca

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